Tri-County Kick-Off, Organizational Information Gathering

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WebLinks

Project Kickoff
,

Organizational Information Gathering

& Technical Planning

Agenda




Tr
i
-
County Technical
College

SunGard Higher Education

Confidential & Proprietary

Luminis
TM

Platform

Page
1

of
9


2/01
/2007


1

Meeting Logistics

Item

Description

Date
(s)

Tuesday


Thursday,
March 27
-
29, 2007

Time

8:30am


4:30pm

Location

Executive
Staff

Session:
Board Room



IT Users Group

Session:
Board Room


Organizational

Team Session:
Board Room


Technical Planning Sessions
:
Server Room


Information Gathering Sessions:
Pickens Room 111 & Ruby Hicks Room
241


Core Team

Session
:
Ruby Hicks Room 241


2

Attendees

Role

Name

Facilitator
s

Robert Coon

SunGard Higher Education
Luminis
TM

Services

Senior Technical

Consultant


Norris Ga
rrison

SunGard Higher Education
Luminis
TM

Services

Principal Process
Consultant

Participants

Executive Staff Session:
<insert participant names & positions>




IT Users Group Session:
<insert participant names & positions>





Organizational Team Session:

<insert participant names & positions>







WebLinks

Project Kickoff
,

Organizational Information Gathering

& Technical Planning

Agenda




Tr
i
-
County Technical
College

SunGard Higher Education

Confidential & Proprietary

Luminis
TM

Platform

Page
2

of
9


2/01
/2007


Role

Name

Participants

Technical Planning Sessions:
<insert participant names & positions>


Information Gathering Session #1:
Student Affairs

(Pickens 111)

-

Alex
Eaton, Bill Whitlock, Carol Welch, Cindy Trim
mier
-
Lee, Dan Holland, Jennifer
Hogan, Rachel Campbell, Vinson Burdette


Information Gathering Session #2:
Business

Affairs

(Pickens 111)
-

Diana Walter, Roberta Sitton, Susan Ruark, John Peltier, Courtney Brown, Ken
Kopera, Julius Shirley, Kevin Steele, P
am Holland


Information Gathering Session #3:
Institutional Advancement (Pickens
111)
-

Haley Sitton, Denise Day, Rebecca Eidson, Sandra Strickland, Carol
Miller, Jan Kempinski, Becky Stovall, Debbie Nelms


Information Gathering Session #4:
Academic

Affair
s

(Ruby Hicks 241)
-

Faculty Senate

<insert participant names & positions>


Information Gathering Session #5:
Business

Affairs

(Ruby Hicks 241)
-

Howie Roesch, Linda Driggers, Cathy Payne, Jeanne Otey, Tonique Dennis,
Craig Harrelson, Carol Findley, Cathy
Strasser


Information Gathering Session #6:
Academic

Affairs

(Ruby Hicks 241)
-

Nita Colman, Sarah Shumpert
,
Marla Roberson, Dianna Carnes, Margaret
Burdette,

KC Sparks, Anne Bryan


Information Gathering Session #7:
Student Affairs

(Ruby Hicks 241)
-

Amand
a Blanton, Butch Merritt, Croslena Johnson, Glenn Hellenga, Laura Hall,
Scott Harvey, Crystal Phillips


Information Gathering Session #8:
Student Affairs

(Ruby Hicks 241)


Students <insert participant names & positions>


Information Gathering Session #9:

Business

Affairs

(Ruby Hicks 241)
-

Doris Simpson, Faye Allen, Larry Barnes, Brett Looper, James Canty, Denise Hall


Information Gathering Session #10:
Student Affairs

(Ruby Hicks 241)
-

Belinda Brownlee, Carol Miller, Cathy Cole, Cyndy Watts, Hannah Stil
l, Pamela
Evans, Sue Dacus Caroline Williams, Sharon Colcolough, Lisa Anderson


Information Gathering Session #11:
Academic

Affairs

(Ruby Hicks 241)
-

Drew Proctor, Jerry Marshall, Marrianne Albert, Penny Edwards, Suzanne
Konieczny, Lenna Young, Amy Robert
s, Donna Shannon, Deborah Brock, Stan
Compton, Ross Wagenseil, Martha Addis, Trenna Metts


Core Team Session:
Chris Marino, Rosalind Hammett, Becky Stovall

WebLinks

Project Kickoff
,

Organizational Information Gathering

& Technical Planning

Agenda




Tr
i
-
County Technical
College

SunGard Higher Education

Confidential & Proprietary

Luminis
TM

Platform

Page
3

of
9


2/01
/2007


3

Agenda

Tuesday, March 27, 2007

8:30


10:00am

Executive
Staff

Session

(Facilitators: Norris & Robe
rt)



Introduction



Overview



Luminis
TM

Platform Demonstration



Implementation Plan & Approach

o

Methodology Overview

o

Areas of Readiness



Organization



Communication



Web Presence



Readiness for Roll
-
out

o

Project Vision

o

Project Resources

o

Project Strategy

o

Project Time
line

o

Critical Success Factors



Executive Sponsorship



Wrap
-
up

o

Q & A

10:0
0


10:
3
0am

Break

10:30am


12:00pm

IT Users Group

Session

(Facilitators: Norris & Robert)



Introduction



Overview



Luminis
TM

Platform Demonstration



Implementation Plan & Approach

o

Methodol
ogy Overview

o

Areas of Readiness



Organization



Communication



Web Presence



Readiness for Roll
-
out

o

Project Vision

o

Project Resources

o

Project Strategy

o

Project Timeline

o

Critical Success Factors



Executive Sponsorship



Wrap
-
up

o

Q & A

12:0
0


1
:0
0p
m

Lunch

WebLinks

Project Kickoff
,

Organizational Information Gathering

& Technical Planning

Agenda




Tr
i
-
County Technical
College

SunGard Higher Education

Confidential & Proprietary

Luminis
TM

Platform

Page
4

of
9


2/01
/2007



Tuesday, M
arch 27, 2007

(cont.)

-

Functional

1
:0
0


4:30p
m

Organzational

Team
Session

(Facilitat
or: Norris
)



Introduction



Overview



Luminis
TM

Platform
System Education

o

Basic Navigation

o

Content & Layout

o

E
-
mail

o

Calendar

o

Group Studio

o

Course Studio

o

Content Administration



Implementation Plan & Approach

o

Methodology Overview

o

Areas of Readiness



Organization



Communication



Web Presence



Readiness for Roll
-
out

o

Project Vision

o

Project Resources

o

Project Strategy

o

Project Timeline

o

Critical Success Factors

o

Executive Sponsorship



Executi
ve Sponsorship



Wrap
-
up

o

Q & A



Tuesday, March 27, 2007

(cont.)
-

Technical

1:0
0


4:30p
m

Technical Architecture Session



Introductions



Agenda Review



Portal



Applications



Infrastructure



Integration


WebLinks

Project Kickoff
,

Organizational Information Gathering

& Technical Planning

Agenda




Tr
i
-
County Technical
College

SunGard Higher Education

Confidential & Proprietary

Luminis
TM

Platform

Page
5

of
9


2/01
/2007



Wednesday, March 28, 2007

-

Functional

8:30


9:30am


Info
rmation Gathering Session #1

(Facilitator: Norris)



Focus Group:

Student Affairs (1)



Location:
Pickens Room 111


9:45


10:45am


Information Gathering Session #2

(Facilitator: Norris)



Focus Group:

Business Affairs (1)



Location:
Pickens Room 111


11:00am


1
2:00pm

Information Gathering Session #3

(Facilitator: Norris)



Focus Group:

Institutional Advancement



Location:
Pickens Room 111


12:00


1:00pm


Lunch


1:00


2:00pm


Information Gathering Session #4

(Facilitator: Norris)



Focus Group:

Academic Affairs (1)



Location:
Ruby Hicks Room 241


2:15


3:15pm


Information Gathering Session #5

(Facilitator: Norris)



Focus Group:

Business Affairs (2)



Location:
Ruby Hicks Room 241


3:30


4:3
0pm

Core Team

Meeting

(Facilitators: Norris & Robert)



Review Outcomes

o

Project Ki
ck
-
Off sessions

o

Organizational Information Gathering sessions

o

Technical Planning sessions



Wrap
-
up

o

Project Resources

o

Project Strategy

o

Project Schedule



Content Planning & Administrator Training



Test Installation



Integration for eLearning

o

Q & A


WebLinks

Project Kickoff
,

Organizational Information Gathering

& Technical Planning

Agenda




Tr
i
-
County Technical
College

SunGard Higher Education

Confidential & Proprietary

Luminis
TM

Platform

Page
6

of
9


2/01
/2007



Wednesday,
March 28, 2007

(cont.)

-

Technic
al

8:30am


12:00pm

External Systems Integration

(Facilitator: Robert)




Defining Integration With Luminis

o

Single Sign
-
on

o

Message
-
based Integration

o

Authentication



Single Sign
-
on

o

Security SDK (CPIP)

o

Generic Connector Framework

o

Secret Store

o

ERP Self Service

o

SSO Candidates



Data Integration

o

ERP

o

LMS

o

LDI

o

Other



Authentication

o

Luminis LDAP

o

EAS Security Authentication Framework


E
-
mail and Calendar

(Facilitator: Robert)


E
-
mail

o

Architecture

o

Account Administration

o

Integrating External E
-
m
ail Systems

o

Current Environment

o

MUA selection


Calendar

o

Architecture

o

Account Administration


12:0
0


1
:0
0p
m

Lunch

WebLinks

Project Kickoff
,

Organizational Information Gathering

& Technical Planning

Agenda




Tr
i
-
County Technical
College

SunGard Higher Education

Confidential & Proprietary

Luminis
TM

Platform

Page
7

of
9


2/01
/2007



Wednesday, March 28, 2007

(cont.)

-

Technical

1:00


3:15
pm


Infrastructure and Implementation Requirements





(Facilitator: Robert)


Hardwar
e selection and sizing


Network Topology Considerations

o

DNS names and domain requirements

o

Firewall and security considerations

o

Network Access Profile

o

Campus Connectivity Profile


Data Migration and / or Data Population


Account Naming / Account Management


Tes
t Environment Configuration


Production Environment Configuration


Operational Readiness

(Facilitator: Robert)


Technical Implementation Risk Assessment


Summary of Findings and Recommendations


Technical Project Planning

(Facilitator: Robert)


Project Roles


M
ilestone Review


Wrap
-
up

o

Unresolved Issues

o

Next Steps

o

Create Technical Approach Document

o

Review Technical Approach Document

o

Execute on Plan


3:30


4:3
0pm

Core Team

Meeting

(Facilitators: Norris & Robert)



Review Outcomes

o

Project Kick
-
Off sessions

o

Organizati
onal Information Gathering sessions

o

Technical Planning
sessions



Wrap
-
up

o

Project Resources

o

Project Strategy

o

Project Schedule



Content Planning & Administrator Training



Test Installation



Integration for eLearning

o

Q & A



WebLinks

Project Kickoff
,

Organizational Information Gathering

& Technical Planning

Agenda




Tr
i
-
County Technical
College

SunGard Higher Education

Confidential & Proprietary

Luminis
TM

Platform

Page
8

of
9


2/01
/2007



Thursday, March 29, 2007

-

Functiona
l

8:30


9:30am


Information Gathering Session #
6

(Facilitator: Norris)



Focus Group:

Academic Affairs (2)



Location:
Ruby Hicks Room 241


9:45


10:45am


Information Gathering Session #
7

(Facilitator: Norris)



Focus Group:

Student Affairs (2)



Location:
Ruby
Hicks Room 241


11:00am


12:00pm

Information Gathering Session #
8

(Facilitator: Norris)



Focus Group:

Student Affairs (3)



Location:
Ruby Hicks Room 241


12:00


1:00pm


Lunch


1:00


2:00pm


Information Gathering Session #
9

(Facilitator: Norris)



Focus Grou
p:

Business Affairs (3)



Location:
Ruby Hicks Room 241


2:15


3:15pm


Information Gathering Session #
10

(Facilitator: Norris)



Focus Group:

Student Affairs (4)



Location:
Ruby Hicks Room 241


3
:30


4:30
pm


Information Gathering Session #
11

(Facilitator: Nor
ris)



Focus Group:

Academic Affairs (3)



Location:
Ruby Hicks Room 241



WebLinks

Project Kickoff
,

Organizational Information Gathering

& Technical Planning

Agenda




Tr
i
-
County Technical
College

SunGard Higher Education

Confidential & Proprietary

Luminis
TM

Platform

Page
9

of
9


2/01
/2007


4

Document History


Revision Record

Number

Date

Author

Notes

1.0

2/1/2007

Norris Garrison

First version of this document.

1.1

3/9/2007

Norris Garrison

Changed to Web Lynx portal name;
removed Overview information and
added locations.

1.2

3/23/2007

Norris Garrison

Added participant & OIG session info;
removed draft status.