Organisations and Storing

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30 Οκτ 2013 (πριν από 3 χρόνια και 7 μήνες)

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Organisations and Storing
Personal Data

By: JJMC

Overview


Identify three places within an organization that store
personal data and for each one discuss at least one
threat to the privacy of the data stored and what can be
done to ensure safety? Use case study examples to
support your demonstration.


What is personal data?



Personal data is any data which can be used to uniquely
identify a living person.


And from that data and other information which is owned or
may come in contact with the data controller


A data controller is someone who is responsible for
determining the purpose and how personal data is
processed.


A data controller can be a individual or an organisation


A data processor is someone who processes the data on
behalf of the data controller.

Research Originating Source: (Information Commissioner Office, N.D)

Examples of Personal Data


Since personal data is any data which can be used to
uniquely
identify a living
person it can almost certainly be
found in most workplaces



Examples can be:


The NHS


Doctor’s notes


Drugs


Past Operations
or illnesses

Personal Data and the law


The data protection act was created to help protect individuals


There are eight principles which companies must follow:


Data must be processed fairly and lawfully


Should be collected for a specified and lawful purpose


Should be adequate, relevant and not excessive


Should be kept up accurate and up to date


Should not be stored longer than needed


Should be processed in accordance with the ‘data subject’s’ rights


Data should have adequate security


Should not be transferred to another country without adequate
protection in place


Original Source of Text: (Information Commissioner Office, N.D)

Laptop

Threats to personal data


Laptop theft


“Electronic Eavesdropping”


Virus’ and Trojans


Unauthorised Access

(
Laptopxl
, 2013)


Shoulder Surfing

Ensure
s
afety for data


Encryption


Strong Password selection


(
Laptopxl
, 2013
)


Biometric protection devices


integrated fingerprint scanners into
mice to webcam scanners which
recognise facial features

(
Thalheim

et al.,2002)


Anti
-
virus systems


Firewalls

Evaluation and Analysis of Laptops

EVALUATION


Laptop security could be improved


username
and passwords can easily be detected by
hackers. Replacing these with methods of
biometric identification such as iris recognition,
which will subsequently raise manufacturing and
retailing costs. However, a huge advantage is
that it ensures that there is not any unauthorised
access to the machine.


The current storage space on laptops are
sufficient yet could be increased to prevent the
need for an external hard drive or any other
forms of storage devices. This will enable for all
the personal data to be stored in one area rather
than being spread out. This will be easier to use
and refer back to as all the data will be located
in one place. However this could be a security
concern.

If the laptop is stolen, thief's will have
all of the personal data and all of the data is lost.

ANALYSIS


Laptops are a very useful device in storing
personal data. Firstly most laptops have
more than enough storage space to hold
data. The data stored is held and various
backups of that data can be created and
stored on the laptop.


Laptops have the ability to keep large
amounts of data secure, however they are
not devices where data is 100% secure,
data sent, received and stored from
laptops can be damaged by hackers
through Virus’, Trojans, Spyware etc.


In terms of accessibility laptops are now
seen as products most people have
therefore organisations should have many
laptops in which they use to store data due
to the fact that they are not so expensive
and are reasonably intuitive, with most
people in this day and age knowing how to
use a laptop.

Portable Hard Drive


Misplacing hard drive


Hard drive corruption


Hard drive being stolen


Water damage




Encrypt files


Password lock


Keep hard drive in close
view


Hard drive body protector


Reference:

Maplin
,(2010),

a65kb

[ONLINE]. Available
at:

http://images.maplin.co.uk/full/a65kb.jpg

[Accessed
12 March 13].Use
case
studies

Evaluation and Analysis of a
Portable Hard Drive


EVALUATION



Portable hard drive safety/security
-

fails to protect users
data depending on the price range of the portable hard
drive. It will determine if a user receives these extra
features to protect their product, for example SEAGATE
SGR39200 Portable hard drive does not give its user
the features of automatic backup software, password
protection and encryption. Costing £44.99 on the other
hand the WD My Passport Portable hard drive costing
£114.99 gives its user all these features .(
pcworld

2013)



Portable hard drive ports


many users of portable
hard drive have suffered from its ports breaking
resulting in them losing all their data stored on the hard
drive without being able to recover the data ,having a
product such as a portable hard drive costing more
than other memory storages for example a USB drive
,suppliers should consider what could go wrong and
take extra steps of finding other ways for its user to
recover their work is the USB port was to break down,
creating more than one port could be a solution .



ANALYSIS



Portable hard drives are a useful piece of
equipments in many peoples lives it is portable
and allows a user to store a large amount of data
a user does need to carry a laptop around with
them most external hard drives come out storing
more than laptops and desktop computer
starting from 500 GB
-

1 TB etc. Portable hard
drives also come out light in weight and are very
easy to carry around



Portable hard drives lessens the threats of
receiving Trojan horse ,virus and spywares
which is common with internal hard drives files
are secured safely if a file was to get corrupted
on a users internal hard drive they will still have
the working file working on the portable hard
drive . (
wisegeek

2013)



Portable hard drives come out costing more than
other memory storages but is worth the price 1
external hard drive could last a user many years
with it still having loads of space, allot of people
may say portable hard drives are not worth the
price because the memory space given would
not be used up

Could Storage

Treats to personal data


Hackers could gain
unauthorised access


Only accessible with the
internet present


Have to think about who
else would have access to
that data if they wanted?


Ensure safety for data


Have adequate anti
-
virus
software running on the
server


Firewalls


Protect the server from
mySQL

interjections


Ensure that the server is
always backed up


Encrypt the data


Data Monitoring

Original Source of Text: (Binning, 2009)

Evaluation and Analysis of Cloud
Storage


EVALUATION


Cloud computing is a clearly beneficial
to companies epically those who do not
have access to large data storages and
have limited funding


However by putting the data onto the
web
it
compromises the security of the
data. Therefore to protect the data
which companies store on there they
should make sure their provider
has
adequate protection.


They should also ensure that the data
should be encrypted when it leaves the
company.

”If
you hold the encryption
key, no one else will be able to easily
decrypt your files and therefore read or
use your personal information
.” (ICO,
N.D)


ANALYSIS


Could storage allows users to upload
“documents
, photos, videos and other
files to a
website” these files then can
be accessed “
from any location or any
type of device (laptop, mobile phone,
tablet
etc
)” (ICO, N.D).


More and more companies are turning
to cloud storage because it offers vast
amount of storage very cheaply


They also allow business and users to
access the data anywhere around the
world. This could be a key competitive
advantage to those companies which
operate around the world

Conclusion

The storage of personal data has come a long way since back in
the first hard drive in 1956 where they could store “5 to 10 million
digits”(IBM, N.D). to now where we can store a massive “120
million gigabytes” (
Simonite
, 2011).


With the computer users around the globe demanding more and
more space we can only expect cases like this to increase in the
future.


As for security it is clear the people are concerned about where
they store their personal data and who has access to it. In the
future we’ll probably see new computer methods to protect data.
However there will always be some people who are clever
enough to get around the preventive methods put into place.

References


David Binning. (2009).

Top five cloud computing security
issues.
Available
:
http://www.computerweekly.com/news/2240089111/Top
-
fi ve
-
cloud
-
computi ng
-
security
-
issues. Last accessed 13th March 2013
.


Dell, (2013),

Vostro

[ONLINE]. Available at:
http://i.dell.com/das/dih.ashx/232w/sites/imagecontent/business/smb/merchandizi ng/en/publishi ngimages/disney_vostro_laptop_
232x249.png

[Accessed 11 March 13
].


IBM. (N.D).

IBM 350 disk storage unit.

Available: http://www
-
03.ibm.com/ibm/history/exhibits/storage/storage_350.html. Last
accessed 14th March 2013
.


Information
Commissioner Office. (N.D).

Key definitions of the Data Protection
Act.
Available
:
http://www.ico.gov.uk/for_organisations/data_protection/the_guide/key_definitions.aspx. Last accessed 12th March 2013
.


Information Commissioner Office. (N.D).

Data protection principles.

Available:
http://www.ico.gov.uk/for_organisations/data_protection/the_guide/the_principles.aspx. Last accessed 13th March 2013
.


Information Commissioner Office. (N.D).

Cloud Computing.

Available:
http://www.ico.gov.uk/for_the_public/topic_specific_guides/online/cloud_computing.aspx. Last accessed 13th March 2013.


pcworld
. (N.D).

WD My Passport Portable Hard Drive
-

2TB,
Black.
Available
: http://www.pcworld.co.uk/gbuk/wd
-
my
-
passport
-
portable
-
hard
-
drive
-
2tb
-
black
-
13730028
-
pdt.html. Last accessed 12 march 2013.


pcworld
. (N.D).

SEAGATE Expansion SGR39200 Portable Hard Drive
-

500GB, Black.

Available:
http://www.pcworld.co.uk/gbuk/seagate
-
expansion
-
sgr39200
-
portable
-
hard
-
drive
-
500gb
-
black
-
16787140
-
pdt.html. Last
accessed 12 march 2013
.


Tom
Simonite
. (2011).

IBM Builds Biggest Data Drive Ever.

Available: http://www.technologyreview.com/news/425237/ibm
-
builds
-
biggest
-
data
-
drive
-
ever/.
Last accessed 14th March 2013
.


Thalheim
, L.,
Krissler
, J., Ziegler, P.M (2002).

Body Check: Biometric Access Protection Devices and their Programs Put to the
Test
.


Threats
to safety and security of Laptops. 2013.

Threats to safety and security of Laptops
. [ONLINE] Available
at:

http://www.laptopxl.com/threats
-
safety
-
security/
.


[Accessed 11 March 2013
].


wisegeek
. (N.D).

What Is an External Hard Drive?.

Available: http://www.wisegeek.com/what
-
is
-
an
-
external
-
hard
-
drive.htm. Last
accessed 12 march
2013.