SWAN Committee of the Whole Meeting Presented by Aaron Skog, SWAN Executive Director February 12, 2013

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SWAN Committee of the Whole Meeting

Presented by Aaron Skog, SWAN Executive Director

February 12, 2013


Red Hat Linux replaces
Solaris Unix


32 CPUs vs. 4 CPU


48GB RAM vs. 32GB


Virtualized
Vmware


Backups


Currently 2 ½ hours of
“Maintenance mode”


New method: 15 minutes






1. Migration
of
Data


Database copied


III scheduled overnight


Production & Report
servers done
simultaneously






2. Rebuild Keyword Index


1.5
million
bibs


Unique to this migration


Index affects searching
in staff client & WebPAC


Reindexing will begin
after migration


G0
-
live! But Reindex
continues, search results
will inconsistent for 12
hrs



Dates

Tasks

January

New servers staged, data synchronized

Tues

2/12

10am


5pm Migrate Test Server

Wed 2/13

SWAN staff inspect

data

Thurs 2/14

Are there new

JAR downloads?
If yes
, Versatile will build new client
installer & post it on SWAN website for libraries

Tues 2/19

SWAN Technology

Users Group: review Offline circ

Mon 2/25

7pm Close down network to members, SWAN

staff get “before” data
counts,
run back
-
ups, & Innovative begins migration

Tues 2/26

Migration continues overnight

Building

of new keyword index starts

SWAN & Innovative staff analyze “after” data counts

Test modules with assigned member libraries

Ready for go
-
live? Any issues show
-
stoppers?

Wed 2/27

12 noon Report server go
-
live


If JAR downloads, why new client?


Network impact, server performance


Local library workstations download update


Security: file permissions, Centurion, Deep Freeze, etc.
can cause download to occur repeatedly


What does building new keyword index
mean?


Staff and WebPAC searches will be inaccurate as
the index builds


Library circulation OK




Other
questions?




Strategic plan goal


Nine reps: 4 SWAN staff, 5 member library


Jeannie Dilger & Aaron Skog, co
-
chairs


Kate Boyle, SWAN


Tony Siciliano , SWAN


Mary Lou Coffman

,
SWAN


Pilar

Shaker, Hinsdale


Ahren Sievers, Elmwood Park


Vickie Totton, Cicero


Rebecca Teasdale, Oak Park





Recommend direction for SWAN integrated
library system (ILS) platform


Innovative Interface’s Inc. (III)


Sierra: next ILS announced 2010


SWAN’s agreement with Innovative ends May 18,
2013


How long do we stay on Millennium?


Is Sierra our best choice?

Researched

Vendor/Support/Developer

Alma

Ex
Libris

Group

Evergreen

Open
-
source (Equinox)

Koha

ByWater

Solutions

Kuali OLE

Kulali Foundation

Polaris ILS

Polaris

Sierra
LMS

Innovative Interfaces Inc.

Symphony

SirsiDynix

WorldShare Management Services

OCLC

Virtua

VTLS, Inc.


Sent out Feb 6th


Section for
Administrators/Directors


Purpose


Help the Committee narrow
selection


Scalability, tiered services
, deal
breakers,
suggestions



Next steps:


Create matrix of data, features


Use survey to help narrow the choices


Determine need for
RFI
, possible RFP, pilot
projects


Questions?



Step 1: SWAN investigation completed


IUG pre
-
conference attended in April 2012


SWAN data cleanup prep May


Sept 2012


More demos, questions, follow up


Goal: Make recommendation to membership


Step 2: SWAN Membership approval


Demo at Sept 2012 Quarterly


Approved funds for subscription Sept 2012


Step 3: Implementation


Decision Center beta: split roll
-
out


Reporter configuration: hosted in CA by III


“Seeding” began in Dec 2012, paused X
-
Mas


Issues encountered when restarted in Jan 2013


Production server high load averages


Further delay until new SWAN servers in March



Step 3: Implementation


Bad news delivered Feb 5
th


Release 2011 required


made available Nov 2011


SWAN is currently on R2009B


Upgraded Nov 2011




What next? III answers


Option 1
: move forward with Reporter v2.2 after
new servers, wait on Decision Center


Option 2
: Reporter v2.3 & Decision Center after
R2011 upgrade


Other options
: will be explored


R2011 upgrade not set, prior to this news Q3 2013
was target for upgrade



Changes January & Feb 2013:


Jerry Kline, owner:
sold
remaining shares to two equity
firms
, gone


Neil Block, President:
gone


Mary Chevreau, VP Sales: gone


New CEO Kim
Massana
, CFO
Bryan Urquhart started in 2012


New
Senior
Vice
President of
Services
and
Support,
Jay
Shankar started Dec 2012



Neil Block,
now with
Polaris

Kim
Massana
,
CEO

Bryan Urquhart,
CFO

Jay Shankar

Jerry Kline,
founder & owner,
retired


Libraries with RFID:


Oak Park, Flossmoor, Elmhurst, Prairie Trails,
Homewood


Libraries underway:


Elmwood Park


Downers Grove


Oak Lawn


Goal: create an RFID “profile” for SWAN
members


Consultants: Convergent,
Galecia

Group,
Shawn Shafer @ Elmwood
Pk

Date & Location changes!


March 7
:
Oak Park Public Library



Now: Eisenhower Public Library District


June 6
: TBD


Sept 5 rescheduled to
Sept 12
: Glenwood
-
Lynwood Public Library


Dec 5
: TBD

Aaron Skog, aaron.skog@railslibraries.info