Prescott Unified School District Presentation - the YLN Portal

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27 Νοε 2013 (πριν από 3 χρόνια και 10 μήνες)

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A Primer on
Yavapai
Library
Network
Membership

Presented by:


Corey Christians,

YLN Manager

Prepared for:


Prescott Unified
School District

What is the Yavapai Library
Network (YLN)?

2

The Yavapai
Library Network
is a
countywide
consortium of academic, public, school, and
special
libraries. Its purpose is to provide
Yavapai County
residents with
quality library
services, information, and materials.

YLN Profile

Currently home to
thirteen

school libraries
including Beaver Creek, Camp Verde,
Chino Valley, Humboldt, and Prescott
School District libraries as well as the Orme
School of Arizona Library. There is also
one

joint
-
use library.


Home to
five

academic libraries and
twenty
-
one

public libraries.


Hosts
eight

special collections.

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YLN Profile

Total Items available: 1,204,407

School library items: 209,366

Avg. items per K12 lib: 16,105


Total Items Circulated*: 1,885,645

School Items circulated*: 148,913


Items shared between YLN libraries in FY12:

Total YLN Items shared: 238,832

YLN Items borrowed by K
-
12 libraries: 6,124


*Does not include Renewals



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PUSD Profile


5

1053

211

333

101

940

409

260

968

0
200
400
600
800
1000
1200
AJS
GMMS
LES
MVS
PHS
PMH
THS
WTS
Items Borrowed

PUSD Profile

Items borrowed


A total of 4,725 items were borrowed from
other YLN members.


This represents approximately $50,000
worth of items district libraries did not
have to purchase.


There is no limit on the number of books
that can be borrowed from other
members.

6

PUSD Profile

7

27653

4853

18904

8990

5501

5331

21707

14846

0
5000
10000
15000
20000
25000
30000
AJS
GMMS
LES
MVS
PHS
PMH
THS
WTS
Items

Checkouts and Renewals

PUSD Profile

Circulation


Each library has their own circulation rules.


Over 100,000 items were checked out in
CY 2012.


Elementary school libraries circulate more
items than the middle school and high
school libraries.


The number of students at a school
means more circulation.


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YLN Library Services

Integrated Library System (ILS)
administration and support


Access to the most popular enterprise
-
class ILS


Access to the VuFind catalog


24x7 support


3 dedicated staff members


Regular updates/upgrades applied off
-
hours


Purchase of a new ILS included in
membership


Data center designed to maximize uptime

9

YLN Library Services

Radio
-
Frequency Identification
s
ervices (RFID)


Inventory scanner can be checked out


Equipment installation services


RFID tags included in
membership at no cost


RFID conversion
equipment for use with
barcoded items

Access to materials


Access to 1.2 million items


Access to 100,000
ebooks


Central sorting of items


10

YLN Library Services

Access to subscription databases


Mango languages


Remote authentication with the library’s
subscription databases

Access
to
training opportunities


In
-
service training available


Staff
training
a
vailable


Information
-
sharing
user groups


Mailing lists


Online
portal for information



11

YLN School
-
Specific Services


Built
-
in Accelerated Reader search


Student Information System automated
transfer


Library card printing services at no cost


Grant
-
partnership opportunities with
public libraries


12

Membership Responsibilities


Must share collection of items


Pick up/drop off items at the transit center


A
ttend committee/user group meetings


Sign a membership contract


Pay membership
dues


Provide adequate bandwidth to access
YLN services


Provide technology that supports YLN
services


Provide compatible item barcodes


13

Member Library Financial
Responsibilities


All YLN operational expenses (about
$400,000) are paid for by the Yavapai
County Free Library District


YLN members are responsible for a capital
reserve “sinking fund”


Obligation determined via formulary


Variables are constant while amounts
fluctuate


Item transportation costs



14

YLN Formula

Core Access,
25%

Transits, 25%

Staff, 20%

Items and
Users, 10%

Circulation
and Holds,
20%

Formula Functional Areas

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Formulary Example


AJS*

Core Access (25%): $1093.75


Staff (20%): 1 (0.694%): $242.75


Circulation (28,308) and Holds (1411): 29,719 (1.152%):
$403.07


Transits: 1406 (0.594%): $259.97


Items (13,000)and Users (968): 13,968 (1.069%): $187.04


Total: 1.249% of $175,000 = $2168.48

* Billing for FY12

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Formulary Example


PMH*

Core Access (25%): $1093.75


Staff (20%): 1 (0.694%): $242.75


Circulation (6,539) and Holds (384): 6,923 (0.268%): $93.89


Transits: 309 (0.131%): $57.11


Items (10,270)and Users (785): 11,055 (0.846%): $148.03


Total: 0.935% of $175,000 = $1635.53

* Billing for
FY12

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Costs Versus Benefits


Every dollar spent equals ten dollars worth of
services


This equates to $15,000 expended for $150,000
worth of services


100% of funds expended will eventually go back
to the libraries


The opportunity to get other donations from other
YLN members


Existing resources are leveraged to access greater
resources


New services added at no cost

18

Services Coming Soon


Zinio

Digital Magazines


Hundreds of magazines


Provided County
-
wide to all libraries


Universal Class


Over 500 online classes available


Approved by the International Association for Continuing
Education and Training


Earn Continuing Education credits


Courses are self
-
paced


Example courses include ESL Grammar and Writing, Autism
101, Applied Behavior Analysis Strategies for Teachers, and
How to Be a Substitute Teacher


The ability to send notices via text message


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Contact Information

Corey Christians

Library Network Manager

Yavapai Library Network

1120 Commerce Dr.

Prescott, AZ 86305

O
: (928) 442
-
5723

C: (928) 830
-
5996

corey.christians@yavapai.us

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