Maryland Nonprofits Board Meeting Minutes

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Maryland Nonprofits Board Meeting
Minutes

June 12, 2013 at 9:30am

Baltimore Office, Conference Rooms C & D

Directors Present:

Meg Schumacher Boyd,
Beverley Francis
-
Gibson,
Harriet Gillan,
Barbara Huston,
Mark Muedeking ,
Tom

Hyatt
, Ken Silverstein
.
On
Phone
: Lisa Rusyniak.

Staff Present
: Allison Albert, Greg Cantori, Amanda Mummert, Norma Wright
.

Directors
Absent
:

Annie Wilson, Vania McNeary
-
Edwards, Alma Roberts, Bill McLennan
, Yvonne Terry,
Rhonda Ulmer
, Theresa Barrett,
Peter D’Souza
.


I.

Welcome and

Call to Order





Tom Hyatt, Chair

Tom called the meeting to order at 9:36am. He asked the Directors to share their summer plans.

II.

Consent Agenda

A.

Meeting minutes from April 12 meeting

B.

Finances

a.

Finance Committee Report

b.

Cashflow Sta
tement

c.

Budget vs. Actual Report

C.

Development Update

D.

Standards for Excellence Update

E.

MBTPI Separation Planning Update

Beverley made a motion

to accept the consent agenda as presented and
Barbara seconded.
The motion
passed unanimously.


III.

Staff Introductions

and Goals


A.

Membership and Marketing







Allison Albert
Marketing and Member Benefits Manager

Allison introduced herself to the board. She noted her accomplishments
since January as:
c
ompleting a
membership audit, which gave us a clearer picture of
membership; simplifying the membership dues to
a more manageable level; simplifying the join and renewal processes; implementing a faster response
time

to members
.

Allison also noted that she simplified member communications; social media is
booming (see K
lout score on board scorecard).

Allison noted her priorities as lapsed membership recruitment


she asked the board to contact people
they may know on the list. We have included a lapsed member recruitment script. Other priorities are:
getting a new member
ship database (underway!),
switching to a new email marketing tool,
and
designing a member benefits task force.

Tom made a motion to create the task force; Beverley seconded.

The motion passed unanimously.

Action Item
: Allison will create a list of poten
tial
member benefits
task force members and send to the
board.

Action Item
:
Board members may volunteer and/or put forward names for the
member benefits
task
force outside of the board by contacting Allison Albert (
aalbert@mdnonprofit.org
).

Allison noted the membership and marketing challenges as: quality of membership data and the need to
solidify our brand. The opportunities for the department are: a potential nonprofit space finder;

2


Allison asked the boar
d to help with lapsed member calls, assisting with the member

benefits task force,
and to be ambassadors in the community.

IV.

Finances












Harriet Gillan

Finance Committee Member

Harriet
reported that the finance committee has em
braced

a new, potential

initiative for Maryland
Nonprofits


to act as a fiscal sponsor/agent.

Paddy Morton, consulting attorney, would work with
Norma and the rest of the finance department to
put the policies and procedures in place
. The board
noted the potential
high

risk for taking on this kind of initiative.
Norma
reported

that Maryland
Nonprofits has done extensive research and she feels comfortable with taking the risk.
The board
discussed.

Tom made a m
otion to proceed with fis
cal sponsorship
as a

pilot program, Harriet

seconded
. Motion
passed. Ken Silverstein opposed.
Because there
was

not a quorum represented at the meeting, a
conference call will be scheduled in the next week to take a formal vote about the initiative.

Actio
n Item
: Amanda will schedule the conference call to vote on a fiscal sponsorship initiative.

Action Item
: Greg and Norma will prepare a briefing for the full board

prior to the call
.

Action Item
: Paddy Morton will give a presentation about fiscal sponsors
hip at the August or September
board meeting.

Harriet
reported

that membership dues were traditionally pro
-
rated over the entire year. The
committee recommends that an accounting change be made to recognize membership dues at the time
of their capture. Ha
rriet reported that we may be challenged by auditors

in 2014
, but that staff and
committee will be prepared to defend their decision.
Norma noted that she will be encouraging
members to make a monthly payment toward their dues, which will support the idea
of recognizing
dues as collected.
Harriet reported that a decision
will be

needed by the end of the year.

The finance committee also recommends that the board approve finance charges f
or overdue accounts
receivable. The charges


suggested at 1%/month
, wi
th freedom of discretion

for the Chief Financial
Officer

--

would apply to those who are more than 60 days overdue and would begin July 1, with board
approval.
The board noted that a

retroactive statement would be needed for accounts receivable

that
alread
y exist.
The board agreed
to the making the charges

in consensus and determined that no formal
vote was necessary.

V.

Chair’s Report











Tom Hyatt

Tom reported that
board fundraising is very import
ant this year and noted that Directors will be
receiving letters in the mail that encourage giving.
The stretch goal for the
board this
year is $10,000.
Tom noted that
100% board giving is
a necessity.


VI.

President’s Report









Greg Cantori

Greg reported that he

attended National Council of Nonprofit Conference last week. Only 36 state
associations exist


2 have recently
gone
out of business.
Statistically, m
embership is flat
across the
country and o
perating
budgets and staff si
zes have fallen in recent years.

Greg reported that he sees
the
Standards for Excellence
provide

a huge opportunity for expansion


across the state and even internationally.
He noted that
Amy Coates Madsen met with a representative
fr
om Saudi Arabia about implementing the Standards abroad.

The leadership programs are coming together


there are three: Leaders Circles, LEAP (education and
coaching), and an Emerging Leaders program.

3


There have been no other reports of credit card fraud.

Young Nonprofit Professionals Network is reviving in Baltimore

and Maryland Nonprofits hopes to take
an active role
.

Greg reported that he is working on a business plan and will share a draft with th
e full board.

Action Item:

Greg will share a draft business plan with the board in the next several weeks.

VII.

New Business


A.

Suggested Board Meeting Dates for the duration of 2013

Staff presented the suggested dates, which were approved:
August 28, Septembe
r 25, November 20,
December 18.
All meetings are Wednesdays at 9:30am.

B.

Committee Updates

1.

Governance Committee





Beverley Francis
-
Gibson

Beverley
reported

that
the board

will be receiving a board assessment survey to
assist with
strategically
managing

our board of directors.

VIII.

Adjournment










Tom Hyatt

Tom adjourned the
meeting to executive session at 11:55am.

Next Meeting:
August 28
th

at 9:30am, location TBD.


Attachments: Laps
ing Members from April 30
,
2013, Board Scorecard
, Suggested Board Meeting Dates,
Elevator Speech, Renewal Calls Script





Action Item
: Allison will create a list of potential member benefits task force

members and send to the
board for advice.

Action Item
: Board members may volunteer and/or put forward names for the member benefits task
force outside of the board by contacting Allison Albert (
aalbert@mdnonprofit.org
).

Action Item
: Amanda will schedule the con
ference call to vote on a fiscal sponsorship initiative.

Action Item
: Greg and Norma will prepare a briefing for the full board prior to the call.

Action Item
: Paddy Morton
, staff attorney,
will give a presentation about fiscal sponsorship at the
August or September board meeting.

Action Item:

Greg will share a draft business plan with the board in the next several weeks.