Financial management ACROPOLIS

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9 Νοε 2013 (πριν από 3 χρόνια και 7 μήνες)

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Financial management
ACROPOLIS


Arjen Jongebreur



Budgets & requested EC
-
contribution
(1)


Coordinator in
cooperation with WP
leaders:


Per work package and
beneficiary:

Assign tasks

Assign EC
-
contribution

(Assigned budgets are
calculated based on
assigned EC
-
contribution)



Beneficiairy

Distribute budgets per
type of expenditure per
workpackage

Plan person months per
workpackage

Based on the assigned
tasks and within the
assigned budgets and
with instructions



Coordinator

Budgets whole duration
per type of expenditure
per workpackage
including person months.
Total overview (A3.1).


Budgets & requested EC
-
contribution
(2)


1)
Based on the E C
-
contribution linked to the
tasks and person months to be done

2)
Shifts between beneficiaries and workpackage
in person months and E C
-
contribution



Financial management

Financial
planning per
workpackage

Payments from
Commission and to
each beneficiary

project cost
reporting per
workpackage

Monitoring by using
financial management
reports

Reports as part of the
periodic report to the
Commission including
Financial statement
figures report

Project cost reporting



Reporting to the C
ommission
:


Period 1: Month 1
-

Month 18


Period 2: Month 19


Month 36



And internal reporting within consortium each
9 month


Periodic report tasks partners:


Explanation of the use of resources (section 6 of periodic report)


FORM C

period
2 (section 7 of periodic report)


Adjustments to previous periods if applicable = separate FORM C (section 7 of
periodic report)


Audit certificate if needed (section 8 of the periodic report
)








Project cost reporting

Financial administration of your institution

Explanation of the use of
resources ( Section 6 of
the periodic report)
:

Eligible costs per type of
expenditure (for example
personnel costs)
including explanation &
actual person months per
workpackage you are
involved in

FORM C period 2
data (Section 7 of
the periodic report) in
FORCE

Eligible costs and explanation


Eligible costs: conditions grant agreement, annex 1 and G uide to
financial issues


Explanation must meet C ommission’s re q uirements:


Work Package
Item description
Amount
Explanations
1
Personnel costs
51,274.56
Phil Collins
(
13
,
765
.
43

):
1
,
8
personmonths, senior researcher
Madonna
(
22
,
567
.
89

)
,
3
,
6
personmonths, junior researcher
Mark Knopfler
(
14
,
941
.
24

)
,
4
,
3
personmonths, research assistant
Subcontracting
4,000.00
Name of company and description what
Travel and subsistence
2,500.00
Trips and amounts
Consumables
5,000.00
Consumables items
2
Personnel costs
13,765.43
Phil Collins
(
13
,
765
.
43

):
1
,
8
personmonths, senior researcher
Subcontracting
Travel and subsistence
2,500.00
Trips and amounts
Consumables
5,000.00
Consumables items
Total direct costs*
84,039.99
Eligible costs

Eligible costs have to be (see art.II.14 of the GA) :



actual


incurred by the beneficiary


incurred during the duration of the project, with the exception of
costs relating to final reports and CFS


determined according to the usual accounting principles and
practices of the Beneficiary


used for the sole purpose of achieving the objectives of the
project and its expected results, in a manner consistent with the
principles of economy, efficiency and effectiveness


Recorded in the accounts

Audit certificate needed

L ess audit certificates needed, however
more EC
-
audits