Docushare 2013 Presentation - Xerox DocuShare

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10 Δεκ 2013 (πριν από 3 χρόνια και 6 μήνες)

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DocuShare 2013
-

Kananaskis

Agenda


Xerox ConnectKey for DocuShare


Xerox DocuShare Mobile Client


Xerox DocuShare Windows Client


Xerox DocuShare Cloud



ConnectKey for DocuShare


Self Developed DS EIP Connector


S
ingle button scan options from MFP touch panel


Think ‘Invoice’ button


Simplified Scan Workflow


Place document in feed, press the correct button, and follow the
prompts


Easy Configuration from DS


Configure 1
-
n buttons and access rules


Easily push to multiple MFPs


Button configured to a document type and a collection


Mandatory
and configured properties
entered at device


Content Rules on Collection automate workflow


3

How it works… Button Management

4

How it works…Define Scan Button

5

How it works… Device Management

6

ConnectKey for DocuShare



Availability Targets:


2
nd

Q 2013 (F, G, S)


All supported versions of DS (6.5 & 6.6)


EIP 1.5


Newer machines (TBD)


Also: “Scan to DocuShare”
Weblet

EIP

ConnectKey apps (
Weblets
)
technology allows for
‘real
-
time’ status messages to be placed on the User
Interface and DocuShare information



Xerox Confidential

7

Xerox Mobile Client for
DocuShare

Xerox Mobile Client for DocuShare
--

Overview


Xerox Mobile Client for DocuShare (
XMCfD
) is a free iOS application,
that
connects
to DocuShare
6.6.1, that will be available in the Apple
Store in English, French, German and Spanish throughout the Western
World.


Currently in the final stages of development


In House (Xerox) Beta to begin shortly


ECAT (outside Xerox) is planned after the app is in App Store but
before the Mobile Connect announcement.



DocuShare Mobile Ecosystem...


Of course, you could always access DocuShare using your Web
Browser


DocuShare works with all browsers on all devices…


DocuShare Print leverages Mobile Print and Cloud Print (Print Portal)



NOW there is a DocuShare
ap

for
iOS

devices (
iPad
,
iPhone
, iPod
touch)


Xerox Branded


Specialty Features (Versioning, DocuShare print, DocuShare email)


Requires DS6.6 Update 1 which has the Mobile Client Connector
(MCC)



Note: The MCC
also

enables Zia Open
-
Source
aps

to access
DocuShare


FreshDocs

Mobile
Ap

for
iOS


FreshDocs

Mobile
Ap

for Android


General, content
-
management features
--

NO XEROX SUPPORT!!!

4/8/2011

Xerox Confidential

10

Xerox Mobile Client for DocuShare

--

System


Requires the Mobile Client Connector (MCC), installed via DS 6.6.1 Update
1, on the server to provide the connection between the App and the
DocuShare server.

Mobile

Client

Connector


(CMIS
-
based)

Xerox

Mobile

Client for

DocuShare

DocuShare v
6.6.1

Update 1

DocuShare

Print and

Email

(add
-
on)

Xerox

Mobile

Print


Xerox Mobile Client for DocuShare

--

Overview
cont’d


We intend to have an Android version of the app but have no firm plans
at this time.


XMCfD

will be part of an Open Source program to encourage the
evolution of the application outside of DSBU


extension of DSDN


XMCfD

Key Functionality


Browsing DocuShare folders and documents


Viewing of supported documents (e.g. PDF, MS Office, etc.) in the
app


Uploading new versions


Search


DocuShare Print and Email (if the server has it installed)


Working Offline


DocuShare URLs

Xerox Mobile Client for DocuShare

4/8/2011

Xerox Confidential

13

Access Documents

4/8/2011

Xerox Confidential

14

Print multiple docs with Mobile Print

4/8/2011

Xerox Confidential

15

Standard Mobile Print Pick
-
up

4/8/2011

Xerox Confidential

16

Or, Open a Doc to Xerox Print Portal

4/8/2011

Xerox Confidential

17

List
of Mobile
Client Capabilities


Connect to multiple DocuShare Servers (requires DS 6.6.1, Update 1 )


Navigate folders


Search for content: entire site, or within any specific folder


View documents


Open documents in other apps (including Xerox Print Portal)


Upload new document versions


View properties; Edit properties


Delete documents and folders


Create folders


Upload documents, photos, or videos


Take photos and videos


Record and upload audio


Email documents and folders: Direct from device, or using DocuShare


Print documents and folders: Direct from device, or using DocuShare


Display and “Go to” URL objects


Download documents (to on
-
device storage)


Manage “Downloads” storage area: view or delete documents


DocuShare 6.6.1 Update 1


Update for DocuShare 6.6 customers:


Includes Mobile Client Connector


Several bug fixes (standard process)


New EULA (small change in EULA terms)



REQUIRED for use of Mobile Client


availability BEFORE mobile
client

19

eForms

and Mobile


Reduces cycle times


dramatically for distributed and field
processes


LO provides a mobile portal for forms access and filling, and LO
workflow participation


Access it from an
iPad


It recognizes device and just works


Combine with Mobile support from DS


DS Web in Safari


Xerox Mobile Client for DS


Support for URLs for form requests from DS


Access and annotate submitted forms




Xerox Confidential

20

DocuShare Windows Client

Overview


N
ext
generation
Windows Client
for
DocuShare 6.6


Replaces
the current DocuShare
Client.


Leverages innate Windows integration


Supports the most common Windows Client use cases.


Focus on providing desktop
-
integration features


Does not replicate all web client capabilities


Improve the usability, reliability and performance of the
most
commonly used Client features.



Available Q3 2013

High level functionality

Function

DocuShare 6.6

Windows

Explorer

integration

Navigation
via Explorer tree view;
d
rag and

drop
documents and folder
hierarchies

Application integration

Open and save content
from desktop
applications using native
interfaces

Windows Client UI

Technology approach


Network Redirect


DocuShare appears as an external drive to Windows


Automatic integration into File Open and Save As menus for all
Windows applications


Leverages innate Windows capabilities


Relies on Windows for most file handling


drag and drop


Platforms


Operating systems


Windows 7
(32
-

and 64
-
bit)


Windows
8 (
64
-
bit)


Remote Desktop Edition


Windows
Server 2008
R2 (64
-
bit)


Windows
Server 2012 (64
-
bit)


Citrix


XenDesktop

5.6 (post release)

DocuShare
Cloud Services

Topics


ECM in the cloud: Value, trends, and attitudes


DocuShare
Cloud offerings


Cloud infrastructure


Configurations
and
options


Pricing


Customer support

Why ECM in the cloud?


Cost savings



Reduce infrastructure and deployment costs


Flexibility



Scale
up or down as demands and needs change


Security



Prevent
unauthorized data access and
loss
of critical data


Reliability



Leverage
high availability and
redundant
computing
platforms with
failover


Compliance



Meet
regulatory requirements through secure data
storage


Focus on organizational objectives



Outsource
the installation,
updating, and maintenance of critical
applications
and hardware

Cloud types


Public
cloud

provides
all of the infrastructure and services through
a cloud services provider


Shared infrastructure; pay as you go; limited security and
customization; generally cost
-
effective


Private cloud

p
rovides
all of the infrastructure and services on a
private
network


Resources are dedicated to a single organization; secure;
customizable; larger investment


Hybrid cloud

provides both infrastructures


Combines the benefits of both clouds to meet different organizational
needs

DocuShare Cloud Services


Combines DSBU
-
proven expertise in content management with
Xerox Services hosting expertise.


Provides cost
-
effective and reliable service delivery infrastructure to
enable seamless delivery of a total solution to the end customer.


Delivers 24x7, global accessibility.

DocuShare

Contracts
Management

DocuShare

Digital Filing

DocuShare

Employee
Onboarding

DocuShare

Invoice
Processing

Cloud infrastructure


Xerox Services Core Tools (XSCT)


Provides virtualized
c
loud infrastructure


Maintains
virtual machines,
including operating
system, antivirus software,
network security


Performs backups


DSBU Hosting Team


Installs, licenses, and configures DocuShare


Installs non
-
standard databases


Performs
database
tuning

Security


Data Center Security
:
Systems located
in private Xerox data
centers


Network Security
:
Network continuously
monitored and protected by
redundant
firewalls


Data Security and
Availability
:


U
ses
256
-
bit domestic and
128
-
bit
international SSL encryption to
protect
customer’s
data as it leaves
data center


Data
stored
on highly redundant storage
systems


System Security
: U
ses
tightly controlled passwords on
servers
and
network
equipment


Infrastructure
Support
:
E
xpert
team
provides
24x7 services for
cloud, server, network management, monitoring, backups, and
system
maintenance

eForms and Live Cycle Manager Overview

Slide
37


How DocuShare eForms Works

1.
Forms designed and
located on Web.

2.
Person accesses form,
fills it out, and submits
it.

3.
DocuShare receives
and processes form;
stores PDF version of it
in appropriate location.
All text from form is
indexed.

4.
With the form in
DocuShare:


users can search for
it


users can access
and manage the
form


a workflow can start

1

2

3

4

Non
-
DS User

DS User

DS User

DS User

Internal Use Only

Slide
39


Lifecycle Manager