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Appendix 5.0

President’s Report


6 July 2013


Report on
Division IV Meeting



June 2013


Division IV



Antennas and Propagation Society

Broadcast Technology Society

Consumer Electronics Society

Electromagnetic Compatibility Society

Magnetics Society

Microwave Theory and Techniques Society

Nuclear and Plasma Sciences Society

Council on Superconductivity


The Division IV meeting was held

in San Diego on June 27, 2013.

There were several invited
presentati
ons, including an overview the T
echnica
l Activi
ties

of current F
uture Directions

Working Groups and
possible
New Initiatives
.
Harold Tepper
,
Future Directions


Senior
Program Director
, gave the presentation. The current Working Groups and POCs are given
in the table below.


Working Group

Chair/Co
-
chai
r

Smart Grid **

Wanda Reder

Cloud Computing **

Steve Diamond

Transportation Electrification **

Lee Stogner

Life Sciences **

Bin He, M. Vidyasagar

Software Defined Networks *

Antonio Manzalini

Green ICT*

Jaafar Elmirghani

Rebooting Computing*

Elie

Track, Tom Conte

Internet of Things*

Roberto Minerva (Conference GC)



2

The
Microwave Theory and Techniques Society

(
MTT
) was reviewed this year. The

Society
President,
Madhu S. Gupta
, gave a presentation on the information required for the review
and the

success of the MTT
-
S from the point of view of the review team. The successes that
the review
er
s identified are:


-

A new j
ournal that does not just stir things around

-

A portfolio of Regional conferences to supplement our flagship c
onferences

-

Vast s
tructure

fo
r mentoring for local chapters including Regional c
oordinators;
Best Chapter Awards

-

Reputation for q
uality

r
esulting in attractiveness of conferences and

journals;
volunteer support

-

Exceptionally strong financial p
osition

which permits MTT
-
S to m
ake
i
nv
estments


The Division IV attendees held a round table discussion on new initiatives in our Societies
and Councils. These include:


-

Societies and Councils
are being urged to sign Siste
r Society agreements. Elie Track,
President of the IEEE Council on
Superconductivity
, expressed interest of working
with NPSS

-

GOLD
Functions


The CE

Society had

a lecture about Ca
reer Development and
networking at a recent GOLD function.

-

Media


The CE Society had students from film s
chools

attend their conference to
cre
ate
UTube
clips of
the
conference
.

-

Several conferences put
IEEE and NPSS m
embership on
conference
name
badges

-

The NPSS
PAC’s Teacher Day

was mentioned. There was a lot of interest in this
topic, so NPSS will give an overview at the November Division IV meeting.


Finally, the two candidates for the next Division IV

Director
-
Elect each presented a personal
statement:


-

Stephen D. Dukes



-


William W. Moses


Executive Summary of President’s Forum and TAB Meetings


Discussions on the globalization of the IEEE
continued to be of

major
interest

at the June
TAB meeting, particularly growth in Regions 8
-
10. Data show that Technical Activity
lead
ership (e.g., editor role) is underrepresented in those Regions. IEEE is attempting to
remedy this by holding leadership workshops at conferences local to Regions 8
-
10. More
details are included in my minutes from the TAB President’s meeting (in this docum
ent).


The four major topics of interest at the TAB President’s forum were: 1)
Distribution of
Revenue Formula of Xplore Revenue, 2)
Publication Ethics


Particularly Impact Factor
Manipulation,
3)
Open Access Payment Policy for Delinquent Authors,

and 4)
Technically
Co
-
Sponsored Meeting Charges by IEEE. Additional topics included.
There were also
presentations by
Society of Social Implications of Technology (
SSIT) and the Sections
Congress 2014 and a discussion about the reduction in IEEE revenue. SSIT is
seeking
new
opportunities to collaborate with other IEEE groups.

They have recently collaborated with
other

societies on magazine special issues and conferences. The next Sections Congress will
be held in Amsterdam on 22
-
24 August 2014. Finally, it was not
ed in the Forum that IEEE is
showing reduction revenue and, at the same time, overhead is increasing. The concern is

3

that the Societies are not being treated as stakeholders. In response, IEEE management
reminded the Forum that the IEEE has made extensive
investments in three major
infrastructure projects
.

IEEE management noted that they addressi
ng the revenue
reduction and is

doing a 5
-
year look ahead.


The review of the Biometrics Council was presented with the recommendation that the
provisional status
be extended for eighteen (18 months), or 31 December 2014. TMC will
appoint an advisory committee to assist Council leadership in fulfilling its business plan
objectives
. The recommendation was passed.


The IEEE Technical Activities Mission and Vision st
atements were revised with the approval
of TAB
:


Inspire, Foster and Empower

Technology
-
Centric Worldwide Communities


The Future Directions Committee presented a proposal for a project to address growing
urbanization in developing countries by supporting
a “Smart Cities” project. The objectives
is to contribute to managing the urbanization by raising awareness on benefits and
downsides of technology and to help guide the appropriate uses of technology. One of the
challenges is to promote IEEE brand recogni
tion. Societies, Education, and Standards all
have key roles.


The IEEE is developing guidelines for dealing with inappropriate conduct. They
will write

a
real policy to be passed in November. Examples of possible issues are repeated use of IEEE
position f
or personal gain, repeated inappropriate use of IEEE resources
, r
epeated
inappropriate behavior that does not reach the threshold of harassment
. Note that
many of
these issues are “on the edge” of being qu
estionable, and if more blatant, they would be
auto
matically

escalated to
Ethics and Member Conduct Committee
.


The

Biometrics Council
has been in Provisional Status from 200
8 to

2012
. The
Council is a
t
the e
nd of Provisional Status. The Society Review Committee and the TA
B Management
Committee
(TMC) com
pleted a review of the Biometrics
Council
and find that the Council is
not prepared to be elevated to full Council status
.

The T
MC recommended

that the IEEE
Biometrics Council continue in Provisional Status through 2014 on the condition that an
Advisory Committee be formed to assist the Council in fulfilling its Business Plan Objectives.
The motion for the Biometrics Council to continue in Provi
sional Status was passed.


The t
imeline for
proposing
new journals

has been revised. The timeline is given below. It
will be strictly enforced.


I had a side meeting with the
Presidents of the Engineering in Medicine and Biology (Bruce
Wheeler)
,

the Signal

Processing (Ray Liu)
, and
the
Ultrasonics, Ferroelectrics and
Frequency Control
(Jackie Hines))

Societies about rewriting the MOU for the Transactions
on Medical Imaging. The MOU was written nearly 20 years ago, so the IEEE is pressing for a
revision.
Sev
eral options were discussed for moving forward with the MOU and our
proposal for a Transactions B. During the discussion, I noted the size and scope of the
NSMIC conference. The other Society Presidents were not aware of the NSMIC. I requested
the data tha
t supported the EMBS (35%), SPS (35%), NPSS (15%), and UFFC (15%) split of
the TMI journal revenue. None of the attendees were able to produce the data. Jackie Hines

4

also noted that she cannot support the proposal without these data to present to her
Commi
ttee.


The g
rowth in
the IEEE
staff and overhead

was a subject of intense interest at the TAB
session. It was noted that
staff and infrastructure tracks with the growth in the number of
conferences and New Initiatives. Concern was expressed that IEEE is bringing conference
business under their umbrella.
It was also noted that the
MOU process is having problems
because volume

of MOUs was not expected (3 times more than expected).


A concept
for a
new infrastructure initiative, Social Media at IEEE, was presented at the
meeting. Member surveys have shown that n
etworking
is important to 70% o
f IEEE
members.
Members rank IEEE’s e
ffectiveness low in this area.
M
GA, PSPB and TAB
leadership all recognize

that there is a
need to develop Social Networking Collaboration
Services (SNCS), to allow IEEE community members to
remotely interact
,
share
information
, and
cooperate
.


Finally,
Ray

Lui
of the Signal Processing Society put forth a motion to make
available
annually as part of the Societies’ budget process a schedule that includes the various
allocations of the gross IP revenue resulting in TAB/Society net IP distributions.

The motion
was passed.


Report on
President

s Meeting



June 2013


Global Directions:


Dr. Jazek Zurada, Forum Chair, gave a report on Global Directions for the IEEE showing
Society memberships and activities by regions
, no
ting that
although
50% of the
membership is
in Regions 7
-
10 (Canada, Africa, Europe, Middle East, Latin America
, and
Asia and Pacific)
, leadership activities are lower in proportion. For example, Region 10
(Asia and Pacific) publication activities consist of:




~60% of IP consumers (downloads)



~36 %

IP contributors (authors)



~21.2% Society members


however,

only ~11% top TA leaders (editors)

are from Region 10. The regions of
quick
technological growth

have a
lagging
author
-
volunteer infrastructure.


The IEEE is addressing this by holding
Sub
-
regiona
l Technical Activities Volunteer

s
Workshops
:



Total of 5
-
6 workshops in 2014
-
15 (two in China, one or two in India, one in Brazil
and Eastern Europe)



All events recorded, available after the event



Discussed with Pubs leadership, POE, SPC, China Office, sev
eral ADCOMs (EDS, IES,
CIS), feedback positive



Two dozen US and Local volunteers recruited to conduct the trainings


There are also additional venues where Workshops can be held, however, the total
attendance is less than 4,000.



5

Region events:



TENCON 20
13, 22
-
25 Oct 2013 , Xian China
































TENSYM 2014, April 2014, Kuala Lumpur, Malaysia



TENCON 2014, 19
-
22 Nov 2014, Bangkok Thailand

Large S/C events:



2014 IEEE/ACM 36th IEEE International Conference on Software Engineering
(ICSE), Hy
derabad



2014 IEEE World Congress on Computational Intelligence (WCCI), Beijing



2014 IEEE International Conference on Robotics and Automation (ICRA), Beijing


The question is h
ow

to address the new communities.
TAB faces a continuous challenge of
delivering content and services to the global body o
f engineers and researchers in the
rapidly growing regions outside of Regions 1
-
7


Ranking Topics of Interest

-

Topics

Received For June 2013 Agenda:



1.

Distribution Formula of Xplore Revenue

2.

Publication

Ethics


Impact Factor Manipulation

3.

Open Access Payment Policy for Delinquent Authors

4.

Technically co
-
sponsored meeting charges by IEEE


1
. Topic of Interest
-

Distribution o
f
Revenue
Formula of Xplore Revenue

Yutaka Yamamoto
,
President, Control Systems Society


Background
:
Recently we had to discuss the revenue we get from the Xplore, related to the
issue of the new "Charging TCS" issue currently discussed in the TAB Conferences
Committee.


We understand that the revenue comes

from
:



a.

Content contribution (i.e., contributing papers to Xplore), and




b. Usage contribution, i.e., package sale and downloads

We have the following questions:

1.


What are the weightings for these numbers?

2.


How are these weights determined?

3.


Is there a difference between journal and conference contents?

4.


What is the ratio of package sale revenue vs downloads sales?


As you see, knowing such factors/indices greatly affects our policies in relation to non
-
IEEE
conferences we co
-
sponsor, and
we would like to have a clearer picture.


I understand that
such formulas are quite complicated, but we would like to have more detailed information.



Board of Directors will vote on Sunday


Will become effective immediately.


2.

Topic Of Interest
-

Publication Ethics


Particularly Impact Factor Manipulation

Yutaka Yamamoto
,
President, Control Systems Society


The Control Systems Society (CSS) is particularly concerned about this phenomenon since it
can jeopardize the credibility of our scientific
community in the end.


CSS sent a letter last
December regarding this to Past IEEE President Gordon Day, in the name of our past

6

President Christos Cassandras with endorsement of our Board of Governors.


I understand
that the presentations given by Dr. Zur
ada and by Dr. Hemami in the February TAB meeting
indeed are very encouraging in that they are the sure sign of IEEE's moving forward to
establishing a high ethical standard.


We, the CSS, welcome this direction very much and
would like to give our support

to their leadership.


I would like to know the progress in this
direction in the discussion in PSPB, particularly in the proposal of changing Section 8.2.1.D
in the PSPB manual, as mentioned in the February presentation by Dr. Hemami.



Item for approval in
cluded on June IEEE BoD Agenda for revisions to PSPB
Operations Manual regarding influencing independent measures of quality or
impact



Revisions change 8.2.1.D


Publication Principles, Editors of IEEE Journals,
Transactions, Letters, and Magazines and



8.
2.4.A


Allegations of Misconduct, Handling Complaints



Issue has been discussed for the last year in PC, PRAC, PoE, Presidents’
Forum and PSPB



Additions to PSPB Operations Manual are being recommended to:



Identify attempts to influence bibliometric measure
s as a violation of
IEEE Publication Principles in Section 8 of PSPB Ops Manual, and to
specify handling of related allegations of misconduct in Section 8 of
PSPB Ops Manual



Maintain the integrity and scientific quality of IEEE publications



Identify likely

unethical behavior and specifying the handling of
related allegations of misconduct will help uphold the IEEE Code of
Ethics






Addition to PSPB Manual 8.2.1.D.9


Publication Principles:

An editor or associate editor shall not perform or accept any action
that has the sole
purpose of increasing the number of citations to influence the bibliometric independent
measures of quality or impact of that person’s periodical.



Addition to PSPB Manual 8.2.4.A.d


Allegations of Misconduct


A. Handling
Complaints:

d
.

If the complaint is against an editor or associate editor for violation of the principle
regarding the publication’s bibliometric independent measures as specified in Section
8.2.1.D.4, then the complaint should be made directly to the PSPB Chair who shal
l then
investigate the allegation. In this case, upon completion of the investigation, the PSPB
Chair’s findings shall be sent to the editor as well as the responsible person(s) for the
sponsoring IEEE organizational unit(s). The decision of the PSPB Chai
r shall be final and not
subject to appeal.




3.
Topic of Interest
-

Open Access Payment Policy for Delinquent Authors

Noel Schulz
, President
, Power Engineering Society


IEEE has started new publications using the open access format.

Additionally
societies are
developing plans for new open access formats.

IEEE staff developed a policy in late 2012
that publications would be posted before payment.

PES is proposing our own Open Access
publication and we were recently told that publications would be

posted before payment
and any delinquent fees would be the responsibility of the society to pay.

We feel that once

7

authors learn that their papers will be published (and will not be removed) if payment is
not received, that we will no longer have a viabl
e financial model.

We would like to discuss
these implementation issues with other presidents.


Delinquent fees will become the responsibility of the Society. No volunteers were involved
the
decision. Was a staff decision.


Response


C
onsistent with str
ategies regarding Open Access. Want a consistent author
experience. Do not have evidence that there will widespread non
-
payment. Want Open
Access to serve “speed to publication”. Authors use credit card. Like to keep process simple.
Monitoring every mont
h.


Concern
-

Once one person hears
,

more authors will take advantage of it. If do not pay, will
not be allowed to publish again.

The record of payment so far (200 articles) is better than
overdue page charges.


4. Topic

of Interest

-

Technically Co
-
Sponsored Meeting Charges by IEEE


There is some uncertainty about what charges have already been approved or on the way to
being approved related to technical co
-
sponsorship costs for both meeting registrations
with IEEE as well as the c
ost of individual papers for inclusion in Xplore.

The timeline for
this issue is uncertain and needs to be clarified.




IEEE Conferences Committee: TCS Ad
-
Hoc Update

No changes have been made to Technical Co
-
Sponsorship



Ad
-
Hoc Committee Formed in March 201
3



All TAB Presidents and MGA Leadership (or their designate) invited to
participate (>50 indicated interest)



BaseCamp project/discussion board established



Discussion:



Two teleconference “pairs” & numerous BaseCamp posts



Three points of concern / confusion

identified:

Expense, Revenue, and Acceptance by Partners



Earliest motion would be November (none in June)



Earliest effective date would be Jan. 1, 2015


Additional Items:


1)
SSIT Collaborating with Societies

Laura Jacobs
,
President, Society of Social Implications of Technology

The Society

on the Social Implications of Technology is an

interdisciplinary

society

that can
complement the efforts of other technical

societies

and committees. We are looking for new
opportunities
to collaborate with other IEEE groups.

We have recently collaborated with
other

societies on magazine special issues and conferences, and have found these efforts to
be rewarding for both our partner

Societies

as well as SSIT.


2)
Sections Congress 2014



8

The next Sections Congress will be held on
22

24 August 2014
(Friday


Sunday) in
Amsterdam, Netherlands
. The attendees are the
Section Chairs
, including those from TA and
MGA

(Member Group Activities). The Congress theme is “
Inspiring Our Leaders of
Tomor
row
”, and the TA sub
-
theme is “
Building Technical Communities
”. The overall goals
are i
ncreased TA involvement and presence

and i
mproved interaction of TA with MGA
. The
objectives are to c
ommunicate value of Technical Activities (TA) to attendees

and the
e
ducate the attendees on the

latest technologies from the Technical Societies and Councils

and the
“must
-
have” member benefits from TA
. The goal is to i
ncrease member
participation in Societies
.


Ignite* presentations:



1 per S/C



Grouped with Exhibit themes



Latest developments



How benefit members

Exhibits



demos/show ‘n’ tell in




~4 key areas, preferably linked to the Keynotes, e.g.,



Robots, Smart Grid, Smartphones, Self
-
driving cars,…

Breakout Sessions:



Conferences



Chapters



DL’s



Member Development


What we
need:



Local (AMS) presence and strengths

-

Industries, technical strength areas



Keynote recommendations



Breakout topics and potential participants



Key contact point from each S/C



3) Questions about revenue

Ray Lui


Signal Processing Society


Concern
-

S
ocieties would like to be treated
as stakeholders.

It appea
rs that overhead is
increasing.


Response


I
n the past few years the IEEE has made
extensive
investments in 3 major
infrastructure projects
. Working a 5
-
year look forward.


TAB Meeting



Growing
our Communities

Director & Vice President, Technical Activities: Dr. Robert E. Hebner




Membership



Three consecutive months of improved YoY Society membership growth;
outpacing (on % basis) membership growth of IEEE


9



As of June, free IEEE Technical Community

memberships = 18,600 (about
680/month since October 2013)



Two Societies formed 4 new Chapters



New publication proposals



11 on the agenda for this meeting (Phase 1 and 2)



Conferences



From 2008
-
2013 (to date) = 7.3% compounded annual growth in total
number

of conferences (Financial = 5.2%; TCS = 9.7%)


Open Access


Author pays

Regular Journal


Reader pays


Biomedical going to open access faster than other communities


Transitions



Smart Grid initiative of Future Directions is expected to transition to IEEE

Power
and Energy Society.



Life Sciences initiative of Future Directions has transitioned to become a TA
Technical Community



IEEE Technology Management Council is working toward transitioning to an IEEE
Society, to better serve its core membership



IEEE
Committee on Earth Observation is working as a technical committee of the
IEEE Oceanic Engineering Society




Developing “curation”



How do
we

tell our communities about the state of the technology?


TAB Self
-
Improvement

-

There is a perception that TAB is dy
sfunctional.



Process improvement
-

Stop doing things of minimal value



Survey



Changes in budget process



TAB Branding
-

Benefits of the collective



Without diminishing either the IEEE of the Societies and Councils



Helps us understand our job better



Open Acces
s



Others set policy



We implement



Feedback is critical


Proposed IEEE TA Mission (June 2013 Motion to TAB)


Proposed IEEE TA Mission


Inspire, Foster and Empower

Technology
-
Centric

Worldwide Communities


2009: To foster the development and facilitate the
exchange of scientific and technological
knowledge that benefits members, the profession and humanity.



10

Proposed IEEE TA Vision



IEEE Technical Activities worldwide communities:


Develop a volunteer
-
led environment where technical thought leaders converge an
d
create communities for people working in our fields (Connections)


Solicit, refine and disseminate quality technical information (Content/Curation)


Organize technical gatherings to foster innovation and interchange
(Competency/Coverage)


Nurture and promot
e innovative technical ideas and new technical fields (Coverage)


Technica
l Activities: Future Directions
-

IEEE Addressing World Challenges


Growing Urbanization


Urbanization Challenge


Smart Cities

Objective



Contribute to managing the urbanization



Challenge


IEEE brand recognition: Societies
, Education
, Standards


all have key
roles



Raise awareness on benefits and downsides of technology



Help guide appropriate uses of technology


Approach



To Start: Select one city per year per Continent:
Criteria



Each city has a concrete plan and funds to become a Smart City



The local constituency welcomes IEEE involvement



The local authorities have interest in sharing experience at the international
level and in becoming a path leader



There is a local Cha
pter and Section willing to take “Feet” on the Ground”
responsibility and to support



There is a local University interested to work on Smart Cities and some form
of industry commitment



There are local facilities available to host IEEE initiatives



Intent is

to develop a repeatable process and engage additional cities around the
world.

Also interested in increasing revenue for IEEE


Open Access Celebration

-

Over $
1M in revenue

-

A tool to build new

communities

-

Depends on editorial process to generate quality
papers


Guidelines for Dealing with Inappropriate Conduct

Will write a real policy


passed in November

Sample of Possible Issues



Repeated use of IEEE position for personal gain



Repeated inappropriate use of IEEE resources



Repeated inappropriate behavior
that does not reach the threshold of harassment



Note that many of these issues are “on the edge” of being questionable, and if more
blatant automatically would be escalated to EMCC.



11

Awards Hierarchy

-

Fellows can enter at any level


-

Society/Council

-

Tech
nical Field Award

-

IEEE Medal Recipients

-

Medal of Honor


Co
nference Quality U
pdate



Bill Moses


A s
olid reactive process is in place

in deal with rogue conferences. Note that this is not a
TAB v
ersus

MGA issue
. The Conferences Committee is w
orking on
conference branding so
as not to confuse attendees
.

With regards to US
Sequestration


For
heavy government conferences
, a 10% drop off in
attendances has been observed.


IEEE
Biometrics Council


Status and Motion




Council has been in Provisional Status f
rom 2008


2012



Council has been Reviewed by the Society Review and TAB Management
Committees in Provisional Years



Council is at the End of Provisional Status



Decision on Council Status is Required of TMC and TAB


Society Review Committee Findings



Conference Portfolio is Strong and Growing



Success in Partnering with Member Society Conferences



Member Society Support Poses a Challenge for Council



Council has 16 Member Societies



Small Proportion of Member Societies Support Council Activities



Council wo
uld Benefit from Proactively Soliciting Member Society Support



Biometrics Compendium Generates Net Loss



Virtual Journal generates no download revenue to Council



But Council has ~ $20K annual Xplore expense



ALL Virtual Journals will have this situation



Edu
cational Portfolio is Effective



Distinguished Lecturer program



Technically co
-
sponsors Biometrics Summer School



Biometrics certification program



Financial Position is Not Strong



Positive Conference net drives Council net



Negative publications net due to
Xplore costs



Without member Society dues Council net would be negative



Council has presented progress against business plan in 2013 review


TAB Management Committee Recommendation



Based on Society Review Committee findings and after its own review of the I
EEE
Biometrics Council, TMC believes that the Council is not prepared to be elevated to
full Council status
.


12



TMC recommends that the IEEE Biometrics Council continue in Provisional Status
through 2014 on the condition that an Advisory Committee be form
ed to assist the
Council in fulfilling its Business Plan Objectives.


TAB
Motion

Approve the extension of provisional status for Biometrics Council for eighteen (18
months), or 31 December 2014. TMC will appoint an advisory committee to assist Council
le
adership in fulfilling its business plan objectives
.



PROs:
Continuance of an important technical area for the IEEE

CONs:
Volunteer and Staff time committed to overseeing the provisional process

FINANCIAL IMPLICATIONS TO TAB ADMINISTRATION:
None


FINANC
IAL IMPLICATIONS TO S/Cs:
Member Societies will continue to fund Biometrics
Council through 31 December 2014

IMPLEMENTATION TIMELINE:
28 June 2013


Motion was passed to extend biometrics council for 18 months


funded by sponsoring
societies.


Periodical

Report



IEEE Transactions on Big Data


Launch date: January 2015


Financial sponsorship


preliminary*



30% Computer Society


lead society



25% Communications Society



7.5% Computational Intelligence Society



5% Consumer Electronics Society



7.5%
Sensors Council



7.5% Signal Processing Society



7.5% Systems, Man, and Cybernetics Society



5% Systems Council



5% Vehicular Technology Society


Technical co
-
sponsorships with the following societies and councils



Biometrics Council



Control Sys
tems Society



Photonics Society



Power and Energy Society


Time line for new Journals


From now on time line will be strictly followed.


Process Timeline

(Phase I Proposals)



13






14

Process Timeline

(Phase II Proposals)





Treasurer’s Report

S/C and TA 2012 ending r
eserves

is

$197.0M
. The total IEEE Ending Reserves is
$273.6M
,
i.e.,
TAB is bulk of IEEE reserves
. There are no
proposed a
ddition
s to TA/MCE Base Budget,
and there are no new p
rojects in budget.
We e
xpect conference proceeds to decrease.

Accounted for potential impact of re
duced gov’t funded travel ($1.8M).


Meetings, Conferences, Events (MCE) $1.8M


Strategic Meeting Management


Scholarly Conferences


New Style Events


Future Directions (FD) $2.0M


Software Defined Networks


Rebooting Computing


Smart Building/Smart Cities


Green ICT

IEEE
Meeting
Series
“N+i”

45
Days
Prior

Proposers
submit
Proposal via
website
(deadline
strictly
enforced by
server)

Proposers
present to
Periodicals
Committee;
normal process
will follow

PC evaluates


15


Other TA $0.4M


Sections Congress


TA Training Development Person


Variance from 2014 1P Target Budget TA Requests & Potential Adjustments

-

2014 Net (con’t) ($3.9M)

-

TA Requests ($4.2M)

-

2014 Net w/projects

and requests ($8.1M)


Potential Adjustments



Improve Conference net ????



Expected improvement from alg implementation ????



Page rates, Xplore, Customer Service, etc



Reduce Sequestration Risk ????



Package Product Revenue ????


Staffing


Growth in
staff and infrastructure tracks with the growth in the number of conferences and
New Initiatives. Concern was expressed that IEEE is bringing conference business under
their umbrella. MOU process is having problems because volume of MOUs was not expected
(
3 times more than expected).


Growth in Technical Activities support


Conferences

Conference Management 5.0



Event Sourcing Manager +1(OE)



Event Sourcing Associate +1 (OE)



Event Sourcing Associate +1 (OE)



Sales Associate+1 (GROWTH)



Event Planner+1 (G
ROWTH)

Conference Business & Support 3.0



Project Specialist(MOU)+1(GROWTH)



Business Analyst(NetSuite)+1 (GROWTH)



Project Specialist(New Events)+1(NEW PROJECT)

Conference Business Solutions (ICX) 1.0



SR. Bus Product User Accept Analyst (approved out o
f Cycle)+1

Tech Act Volunteer Engagement 1.0



Project Specialist II+1(NEW PROJECT)

Future Directions 1.0



Future Directions Web Presence Content Manager+1 (GROWTH)



(repurpose FTE from Photonics in 2013)

Photonics (1.0)



Publications Assistant
-
1.0



(repurpose FTE to Future Directions group in 2013)

Power and Energy 2.0



Program Manager +1



Publication Services Administrator +1

Computer Society (2.0)


16



TBD
-
1.0



TBD
-
1.0


Jim Pendergrass


Executive Director


IEEE


Discussions around IT


Were preci
pitated by security events in previous years. Must be
compliant on a
worldwide

basis. Need to maintain regulations and business agility.
Concerned about rising costs of IT (Information Technology).
At Fall meeting series, would
like an outbriefing at TAB.


Ref.
Ray Lui Motion


Motion: Make available annually as part of the Societies’ budget process a schedule that
includes the various allocations of the gross IP revenue resulting in TAB/Society net IP
distributions.


The motion was passed.


Social Media at

IEEE


Networking


Important to 70% if IEEE members. We rank low

in this area.



MGA, PSPB and TAB leadership all recognize:



the need to develop Social Networking Collaboration Services (SNCS), to
allow IEEE community members to
remotely interact
,
share
information
,
and
cooperate




the urge to do so in a
short time frame

to fill the gap between IEEE and its
competitors in this space



IEEE has
exclusive knowledge

about ALL community members and their
interests and they expect us to allow them to leverage it
to their benefit



the need to
leverage the unique capabilities of IEEE volunteers

to be at
the forefront of the technical innovation in the next generation collaboration
tools

Next Steps



Compile list of requirements for IEEE SNCS


“Must have” features fo
r launch and
“Nice to have” features for later phases. Decide whether to do as one big project or
as two parallel projects (one for authors & researchers and one for members).



(Complete: July 31, 2013)



Finish gathering requirements for author productivity
tools
(Complete: August 15,
2013)



Compare available tools against author requirements



(Complete: September 15, 2013)



Present a revised plan to move forward



(Complete: September 30, 2013)



Goal:

update the BoD on the approach, budget, and

recommended path
forward at
the November BoD meeting




Beta
-
testing IEEE

SNCS prototype: part in
1Q

& in
2Q 2014



Final tuning and launch: part in
2Q
& in

3Q 2014


Status:
Socializing

the

idea


not requesting funding at this time.