RDA for non-cataloguers

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Cambridge University Library

RDA for non
-
cataloguers


Cambridge University Library

Written for Cambridge use by Celine Carty

1

Overview

What is RDA?

Why do we need RDA?

What does this mean in Cambridge?

How to recognise RDA records

Looking at RDA records

RDA & discovery



2

What is RDA?

T
he new cataloguing standard
replacing
AACR2

(Anglo
-
American Cataloguing Rules,
2
nd

edition)

3

Why a new standard
?

It’s about time!










1978

Slide
by Chris Oliver, used with permission

Problems with AACR2

W
ritten in the context of card catalogues


abbreviations


limited number of contributors that could be included

I
nadequate rules for the description of new types of resources,
especially electronic resources

L
ack of a theoretical framework to act as a reference point
when dealing with new situations





The road to RDA

2004


Work starts on AACR3

2005


-
> Resource Description and Access

2009


RDA text is completed

2010
-
2011


US National Test of RDA

2012


Decision announced by Library of




Congress, British Library, National




Library of Australia and others

31
st

March 2013

RDA Implementation

6

Continuity from AACR2 to RDA


continue to record the title


continue to record the edition


continue to record the date of publication

But …


new vocabulary


new way of thinking about how we do these steps


n
ew theoretical model


RDA is based on a combination of:

FRBR

(Functional Requirements for Bibliographic Records) &
FRAD

(Functional Requirements for Authority Data)


ICP
(IFLA’s Statement of International Cataloguing Principles)

Cataloguing decisions focus on the user tasks of FRBR:

Find, Identify, Select, Obtain

Theoretical underpinning of RDA

8

RDA in Cambridge

Implement RDA in all original cataloguing of print
monographs, integrating resources and serials in 2013

31
st

March
cambrdgedb

database (UL, CSL, Medical,
Moore & Squire Law Libraries)

1
st

October
all other Cambridge libraries

Other formats (maps, music, electronic resources, etc.) will
move to RDA during the academic year 2013
-
14

9

RDA is specifically designed so that RDA records are
compatible with AACR2 records, and can co
-
exist in the same
database

No plans for manual conversion to RDA of:


our existing AACR2 records


full
-
level AACR2 records downloaded in copy
-
cataloguing
workflows, even after Mar. 2013

Many global updates will be made using batch processes,
e.g. amendments to the authority forms of names


What does RDA implementation mean?

10

UL &
cambrdgedb

Training for UL, CSL, Medical, Moore & Squire Law Library
staff started December 2012

Around 75 staff, including all who do any cataloguing at all in
the
cambrdgedb

database

Formal training (minimum 20hrs) Jan
-
March 2013

Ongoing

support from April onwards

Similar programme for other Cambridge libraries (all other
Voyager databases)

in June
-
Sept 2013

11

RDA is here


what does this mean?

Even when cataloguing in RDA, still using:



Voyager


Newton/
LibrarySearch
/
LibrarySearch
+


MARC21 encoding


Same subject headings, same classification


12

RDA is already here

Already have nearly 4,000 RDA in
cambrdgedb

Almost 100,000 RDA name authorities already in the
database (with more coming)

Some suppliers already sending RDA records

BL contributing them to BNB and creating CIP records in RDA

Voyager, Newton,
LibrarySearch

and
LibrarySearch
+ coping
fine


-

some minor display issues will be fixed with next



Voyager upgrade, later this year


13

RDA spotting in the wild

In MARC records:

040
containing
$e
rda



Additional
clues:


Leader “
Cataloging

form” =
i


33X ...
$2
rda
...


15

Identifying RDA in MARC


the Leader

16

17

18

Relationship designators

Relationship
designators in 1XX/7XX
fields (“Main author”
and “other entries” in Newton)



these follow authorised access points (headings) for
persons, corporate bodies, and families


they can relate to various levels of involvement


eg

creator (author, composer,
etc
) and contributor (editor,
illustrator,
etc
)


and use a controlled list of
vocabulary


Transcription of information

RDA emphasises transcription from the resource, so we see
fuller data in title, statement of responsibility and other areas.



Introduction to the physics of waves / Tim



Freegarde
,
University of Southampton
.




19

20

RDA and AACR2’s “rule of three”

Under AACR2, the “rule of three“ meant that:


if there were
more than three

authors/editors/
etc
, the
cataloguer transcribed only the first and gave an access
point only to that first name

The “rule of three” disappears under RDA


the
cataloguer

now transcribes all names
unless unduly
onerous

and provides access points for all those names


again,
unless unduly onerous



21

Rule of three example



Publication information

AACR2 included all information about publication,
manufacture, distribution and copyright in one field

RDA separates out information about publication,
manufacture, distribution and copyright

Now use copyright symbol © instead of letter “c”


22

23

Abbreviations and RDA

RDA is a largely abbreviation
-
free standard


abbreviations which RDA now spells out include:


p.
(


pages);


ill
.
(


illustrations);


ports.
(


portraits);


v.
(


volume/volumes)


exception:
cm

(because it’s considered a
symbol
)


NB: abbreviations are used
when they appear on the
resource itself



24

Latin terms and RDA

RDA moves away from Latin, preferring English instead

Latin terms which are not used in RDA include:


et
al.
(


and
x

others
);


s.l
.;
s.n
.;
n.d.

(


place of publication not
identified;
publisher
not identified; date of publication not
identified);


ca.
(


approximately)

NB
:
Latin terms
are used
when they appear on the resource
itself



Goodbye GMD

GMD (General Material Designation) in AACR2, bracketed
information in the title that conveys the type of material (for
non
-
print resources)


[electronic resource], [sound recording],
[
videorecording
]



Confusing combination of carrier and content information

25

26

27

Changes to the database

Various settings have been changed in Voyager already to
incorporate the RDA changes

New tag tables in the Cataloguing module, changes to the
display mapping in Newton, etc.

Voyager upgrade to accommodate the final RDA changes

Display and indexing under
ongoing

review

28

Changes to authority records


Lots of changes for RDA done as global updates to authority
records, files released in batches to libraries

Global changes underway now (March 2013):


Expand abbreviations (arr., acc.,
unacc
., Dept., cent., fl., ca.)


Replace “b.” and “d.” in dates with hyphens


Change “
violincello
” to “cello” in headings


Changes to Bible (O.T. and N.T.) and Koran headings


Change Koran to Qur’an



29

Changes to the authority file
-

2

During these automated changes, please be patient!

~30,000 updated authority records per day

There will
be
a delay
in
dealing with the large number of
updated records locally, but they are being done.

There may be a slight delay until all catalogue records
containing a particular name are all changed to the RDA form,
but hopefully the effects of this will be minimal


30

Getting books to the shelf

While everyone is learning something new, cataloguing will
inevitably take a bit longer

However, workflows have been adapted as much as possible
to ensure that the number of books reaching the shelf each
week remains roughly the same

We aim to minimise the impact on users as much as possible

Urgents

and reader requests will still be processed in the
same timeframe

31

RDA …

takes us from where we are


moves us to a new track


puts us on the right track for
the next part of the journey

Slide
by Chris Oliver, used with permission

Why is RDA important?

To get bibliographic data out of the library silo


visible on the web


interacting with the data of other metadata communities

Clearer language for
library users

Easier for computers to manipulate

Well
-
defined and structured data elements

Open up our world to others who want to use our
data

Move away from using MARC (a library
-
only standard)

Benefits of RDA

Now


designed to work in
current catalogues


compatible with AACR2
records


co
-
exist with AACR2
records in the same
databases


Future


ready to take advantage of
new database structures


function in the semantic
web, linked data
environment


visible in the web alongside
other types of metadata


Slide
by Chris Oliver, used with permission


35

http://www.lib.cam.ac.uk/libraries/login/RDA/

More information


The slides for this presentation, along with lots of other RDA
resources and documentation, are available from:


http://www.lib.cam.ac.uk/libraries/login/RDA/docs.html

36