Clark County School District 161 Special School Board Meeting ...

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1


Clark County School District 161

Special School Board Meeting

September 13
, 2011


MINUTES


Trustees Present:






District Employees Present:

Mrs.
Erin Haight
-
Mortensen, Chair



Mr. Kerns, Superintendent

Mr.
Luke Luthy





Mrs. Woods, Business Manager

Mr.
Richard Newton





Mrs. Kelli Whittier, District Clerk

Mrs.
Sherrie Mead





Mr. Jeremie Berrett,
Activities Dir.








Mrs. Cindy Bramwell
, Transportation








Mrs. Susie Shifflett
, Technology Dir.








Mrs. Lanie Berrett
, Kitchen Super.








Mr. Ryan Berrett,

Maintenance








Mrs. Sherr
y

Locascio
, Teacher








Mrs. Dorothy Hutchings
, Special Ed.










Patrons Present
:
Shellie

Eliason


Call to Order

Chairman Haight
-
Mortensen called the meeting to order at 6:30 p.m.


Pledge of Allegia
nce


Roll Call

Mr. Newton, Mr. Luthy, Mrs. Mead and Mrs. Haight
-
Mortensen were present.

Mr.
Hopson
was

on vacation.


Approval of Agenda

Mrs. Mead

moved
and Mr. Newton
seconded the motion to
amend the agenda to
include E
xecutive
Session as #5 which changed

the numbering for the rest of the
agenda
. The motion passed unanimously.


Executive Session

Citing Idaho Code 67
-
2345(b) Chairman
Haight
-
Mortensen

called for a roll call vote to
move into executive session for the purpose of considering a personnel matte
r.
Mr.
Luthy

voted aye;
Mr. Newton

voted aye;
Mrs. Haight
-

Mortensen voted aye;
and Mrs.
Mead

voted aye. The Board moved into executive session at

6:40 p.m.

Regular open
session resumed at

7:20 p.m.


Approval of Minutes

2


Mrs. Mead moved and Mr. Newton se
conded the motion to approve the minutes from
the
August 8 and August 29 meetings

as presented
. The motion passed unanimously.


Consent Agenda

Mr. Newton moved and Mr. Luthy

seconded the motion to approve the consent agenda
as presented. The motion passed unanimously.


Informational Items




Superintendent Kerns informed Trustees that the Region 6 ISBA Meeting will be
held Monday, September 26 at 7:00 p.m. at the Je
fferson Sch
ool District Office
.
All trustees are invited.
The meeting’s a
genda items include resolution
s to be
seen at the November conference
, understanding new legislation,

and
elect
ing a
new vice
-
chairman for Region 6.




Mrs. Haight
-
Mortensen, Mr. Hopson and Mr
. Kerns
will be attending November
ISBA
conference.



Mr. Kerns informed the Board

that the District was awarded
a $600 grant in
behalf of Mrs. Sherr
y

Locascio to be used for portfolios and Christmas projects in
her classroom.




The District has received a l
etter from Delta Dental
C
ommunity
O
utreach
requesting approval
to do a
free sealant clinic

for
the
middle school as well as
first and second grade.
Th
is clinic

will take place on Monday, October 10.



The

application for the

Gear Up


g
rant
is being
processed by the District
. Mr.
Creel
is doing much of the work.

This
grant will allow the District to help those
from
6
th

grade
up to “gear up” for college. It will cover many activities that will
prepare students for college.

When the 21
st

Century Gra
nt expires this may be a
way to continue some of the grant work being done in our District.



Chairman
Haight
-
Mortensen asked Trustees if it would be okay

to post
their
home numbers on
the District
website.

All Trustees were comfortable with this.


PTO/Boos
ter Report

None


Student Delegations

For the 2011
-
2012 school year, we as ASB and student council are committed to service
for others and ourselves. Our goal is to bring awareness to the issues that all the

students in the district deal with in their lives from Pre
-
school to Seniors. The following
schedule was included in the ASB written report.


September 8


Suicide prevention assembly (grades 9
-
12)


September 19
-
23

Homecoming week


September 27


Cyberbullying assembly


September 29


Begin MS/HS buddy program with Elementary students



3


Mr. Kerns informed the Board about a few changes in the homecoming schedule. Also
he noted that the students had decided to forgo the dance and just have a bonfire.

He
also explained that the s
chool catalog
will be handed out at parent teacher conference.
An additional suicide prevention assembly was held September 12 for grades 6
-
8.



Activities Director Report

Football
-

The football team has 12 players on the ros
ter. Their first game was against
Grace on August 26. Grace had 26 players on their team and played very well against us
and we lost the game. During the game our quarterback, Kaleb May, was hurt and so
we finished the game with only 10 players.

Becau
se of injuries and other reasons the football team only had 8 players practicing the
week of the Challis game and so the Challis game scheduled for September 2 was
cancelled. The team is back up to 11 players so Coach Williams is planning on playing the
re
st of the season, but may have to cancel if we lose any more players. The football
team is scheduled to play Sho
-
Ban on September 9
th
.


Junior High Football
-

The junior high team had a scrimmage on August 31 and they are
looking forward to startng their s
eason on September 10th at Challis. We have 4 games
scheduled for them and hope to add Lima, MT.


Volleyball
-

The volleyball team went to N. Fremont on August 27
th

and played in a
tournament. They won every match and were pleased with their play. They we
nt to
Mackay on September 1
st

and struggled with those games but coach has them focused
on their first home match on September 10
th
.


Junior High Volleyball
-

The team is practicing and they are excited to start their season
at a tournament in Twin Bridges,

MT on September 17
th
.


The Activities Director reported that the f
ootball

team won at
S
ho
-
B
an.
He h
anded out
activity cards to trustee and
asked them to
sign

an
agreement
stating they would not
share
their
cards.


21
st

Century Grant Report

We have had
a busy summer planning for the upcoming school year. I believe this year
will be the best year of the grant! Dorothy Hutchings, Noel Creel, and myself traveled to
Washington D.C. this summer to attend the 21st Century Grant Summer Institute. We
had a ja
mmed packed schedule and went to many great workshops. I believe this was a
great experience for my two site coordinators to gain some good knowledge of how the
grant operates. I believe we came away from D.C. fired up and ready to go!


Noel started the
first of August running our weight room and conditioning program for
the football and volleyball programs. He also has had many open gyms for students not
participating in fall sports.


4


Dorothy and Ginger Ward have been planning throughout the summer for

a successful
program at Lindy Ross. I believe our new faces this year with generate a lot of
excitement and higher enrollment in our programs.


I look forward to a very successful year!



Mr. Creel was unable to attend due to a conflict with the fall
basketball league
sponsored by the 21
st

Century grant held at Apple Athletic.


Maintenance Report

Mr. Berret
t

reported that e
verything is going fine.


Food Program Supervisor Report

Mrs. Berrett reported that t
hings are going good

in the kitchen. She
now has

got some
good help and it is good to see the kids again.


Transportation Supervisor Report

Bus routes are running smoothly
, with buses arriving at approximately

7:
45 a.m. This
gives the student
s time to eat breakfast before school begins. We have

had two buses
break down
since

school started. Both buses are repaired and back on the road again. It
was a problem with fuel pumps. We are only running one bus for afterschool. The bus
runs at 6 p.m.


District Technology Coordinator Report

We have lots of projects going on with technology this time of year! A Big Thanks to Kelli
Whittier for helping update the website. She has done a superb job posting important
Board information on the website. I really appreciate her help with this proj
ect
-

it looks
really nice! There is a link to PowerSchool for our parent’s on the website now. I am
sending out new login and password information for PowerSchool, along with ISAT test
results to each family in the district.


We received some computer

donations from the Idaho Falls BLM office. The donations
are always appreciated. It included some laptops, monitors, and desktops. Some were
not working but we take everything to get the good stuff!


The most important project right now is expending t
he last of the Title II D grant funds
($50,000.00). The grant was for technology in three of our classrooms. I will present
the purchases over $1,000.00. The purchases have to be approved from the State Dept.
The technology person resigned so it is a
little slower process.


If you have any questions or concerns please let me know. I would be more than happy
to visit and explain any questions you may have. Thanks very much.


5


Mrs. Shifflett informed Board members that l
ast year’s parent
ID

and passwo
rd
s were
working fine until Powerschool did an upgrade. The upgrade erased all the IDs so Susie
will be getting new Parent IDs out as soon as possible.



Special Education Directors Report

School is off to a good start. The students I see during the cours
e of the day are working
hard and trying their best to complete assignments for me, and for other teachers.

I attended a Building Blocks for Literacy class on August 27, 2011. It was very helpful for
early literacy skills. The ideas benefit children from
birth to age 5.

I will be attending the fall law conference on September 13, 2011. This conference is
followed by the region director’s meeting in the afternoon.

I look forward to another good school year with students, staff, and more learning.



Mrs.
Hutchings reported that a big deal is being made of service animals. She
recommends that the District get a policy in place to deal with various service animals if
and when they are needed.


Superintendent’s Report

School is going well and we’ve
experienced a good start. Our teachers are performing
well and appear to be enjoying their assignments. We had a great opening activity
sponsored by the 21
st

Century Grant at the Rexburg Rapids water park September 3
rd
.
Many of our students attended and

enjoyed the experience. Teacher in
-
service this year
is focused on two book
s
, “A Framework for Understanding Poverty” by Ruby Payne, and

Schools Cannot Do It Alone”

by Jamie Vollmer. Both books should provide great
resources for our teachers this year.

Registration for the next ISBA conference has finally
opened in Couer d’Alene. I will also serve as a presenter this year. Homecoming will
take place next week, from the 19
th

to the 24
th

of September. Our opponent is the North
Valley Academy Patriots,

from Gooding, Idaho. Good luck Bobcats!


Mr. Kerns informed Board members that m
any of
the migrant rules have changed and
LEP programs are changing.


Business Office/Treasurer’s Report

It’s that time of year again to start the audit. I have spoken with
Fred Goodworth
(Galusha, Higgins and Galusha) and we have a tentative meeting set for next Thursday
the 15
th
. I have two different quotes for the GASB 45 valuation. Copies of their quotes
are attached. The request for rental fee increase was published i
n the Jefferson Star on
Wednesday, September 7
th
. Thank you for all
y
our help and support.


Mrs. Woods reported that the District d
id receive

the
REAP grant again.
This accounts
for
$19,704
that
ha
d

not been budgeted. This money is usually used for textbook
purchases.
During a c
ompliance check on department
s it was noted that we have
no
policy on students who work for
the
school district.
We have rec
ei
ved

modifications
and
a
sample policy.
We als
o need a p
olicy for district owned cell phones.
Mrs. Woods
6


also noted that due to a state meeting she may not be able to attend the November
meeting. There was a brief discussion about actuaries.

Mrs. Woods informed Trustees
that a
ctuaries are governmen
t account
ants
. School districts that do not follow through
with getting

an actuary are being pursued

in relation to the
GASBE 45 requirements.
She w
ill present a series of bids

to determine who to hire as the District’s actuary
.

Due
to the audit deadlin
e of November 10 the Board may have to schedule a special meeting
for the sole purpose of reviewing the yearly audit.



Patron Input

None


Policies on Second Reading

Mrs. Mead moved and Mr. Luthy seconded the motion to adopt the following policies
on secon
d reading:
2120, 2130, 2150, 2150P, 2200, 2210 , 2210P, 2220, 2230, 2240,
2300, 2301, 2305, 2310, 2320, 2340, 2341, 2341P, 2350, 2360. The motion passed
unanimously.


Policies on First Reading

Mr. Kerns presented policies 2370, 2380, 2385, 2390, 2391,
2410, 2410P, 2430, 2440,
and 2450 to the Board members.

He briefly outlined each policy and explained some of
the rationale behind the policy. He also explained that one of the resolutions coming
down through the ISBA states that l
egislation will automa
tically change policy

throughout the state
. Mr. Newton moved and
Mrs. Mead

seconded
the motion to
review all policies and see them at a second reading.

The motion passed unanimously.


Driver’s Ed Car

Mr. Kerns reported that Pacific Steel will pay
$150 to

come and get the old
driver’s
education
car.
Some discussion ensued after which Mrs. Woods stated that she
will
find
out about the green truck parked by the shop. It is possible that having more than one
vehicle will make it more worthwhile for scrap ya
rds to come get them. Mr. Kerns
volunteered to drive the old car to Idaho Falls so that the District will be able to get
more money for it. The Board will further discuss this at the next meeting.


Purchases over $1000.00



Mrs. Shifflett informed Board me
mbers that the
EETT

Grant funds must be

a
llocated by
September though the money will not be spent
until December.

She asked for approval to expend funds not to exceed

$50,000
. The funds will be
spent on Interactive Whiteboards, Digital Slate, Student Re
sponse Systems,
Classroom Sound Systems, and Professional Development. Mr. Luthy moved and
Mrs. Mead
seconded
the motion to approve the expenditure of the EETT funds
not to exceed $50,000. The motion passed unanimously.



Mrs. Mead moved and Mr. Luthy seco
nded the motion to approve the payment
of a bill to
Brad’s Repair
for the annual inspection of the buses in the amount of
$2500. The motion passed unanimously.


7




Mr. Newton moved and Mrs. Mead seconded the motion to approve the
payment of $1227 to
Punt’s
P
lumbing
for the repair of the commode in the
Elementary School Girl’s Bathroom.
The motion passed unanimously.



Mr. Newton moved and Mrs. Mead seconded the motion to approve the
payment of $1050 to the ISBA for registration to the November conference for
Mr. Hopson, Mrs. Haight
-
Mortensen, and Mr. Kerns.

The motion passed
unanimously.



Mr. Newton moved and Mrs. Mead s
econded a motion to approve the payment
of $1156.96 to Lake Shore for afterschool supplies.

The motion passed
unanimously.



Mrs. Mead moved and Mr. Luthy seconded a motion to approve the payment of
$1498.75 to the
Developmental Studies Center
for
afterschoo
l supplies. The
motion passed unanimously.



Mrs. Mead moved and Mr. Newton seconded the motion to pay $1940.96 to
Fun
4
Learning For All
for
afterschool supplies. The motion passed unanimously.



Mrs. Mead moved and Mr. Luthy seconded the motion to pay
Tayl
or Chevrolet
in
the amount of $
2437.03 for
repair/replacement of the
exhaust sensor and
turbo
for bus 99
-
1
.
The motion passed unanimously.



Mrs. Woods informed Board members that the biannual
ICRMP
bill for
$9325.50
is due. This has already been approved
as part of the budget but she wanted to
give the Board members a heads
-
up
.



Superintendent Kerns recommended to Trustees that they accept a bid from
Stamper Builders in the amount of $5402.20 to repair damages to the food
service loading dock. There was so
me discussion regarding the multiple bids.
Mrs. Woods will ensure Stamper Builders will be able to complete the work in a
timely fashion. If not, the bid will be reopened. Mr. Newton moved and Mr.
Luthy seconded a motion to award the contract to Stamper
Builders in an
amount not to exceed $6000.


The motion passed unanimously.


Hire Personnel



Mrs. Mead moved and Mr. Luthy seconded the motion to approved Sherrie
Locascio as the new Board Clerk. She will work with the current clerk to train
throughout Octo
ber in preparation for Mrs. Whittier’s leaving.

The
motion
passed unanimously.



Mr. Luthy moved and Mrs. Mead seconded the motion to approve
Kelly Phillips
as
a part
-
time kitchen worker pending
her
background check. The motion
passed unanimously.



Mr. Newton moved and Mrs. Mead seconded the motion to approve Susanne
Price and Alice Worthen as kitchen substitutes pending background checks if
needed.
The motion passed unanimously.



Mr. Luthy moved and Mrs. Mead seconded the motion to approve
Alice
Twee
die, Ellen Laird,
and
Noel Creel
as substitute teachers
.
The motion passed
unanimously.

8



Other Business

Mr. Newton moved and Mr. Luthy seconded a motion to move the
November 8
Regular
Meeting to
November 15

due to a conflict with the ISBA conference
. The

motion passed
unanimously.


Action taken
:

I
tem A approved authorize Dave Kerns to sign as amended. The motion
passed unanimously.


Adjourn

Mr.
Newton

moved and
Mrs. Mead

seconded the motion to adjourn the meeting at
9:00

p.m.
































Board Chair







Date
















Board Clerk







Date