Office Automation

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5 Νοε 2013 (πριν από 3 χρόνια και 7 μήνες)

103 εμφανίσεις

CCE
-
EDUSAT SESSION FOR
COMPUTER FUNDAMENTALS





Faculty: Anita Kanavalli


Department of CSE


M S Ramaiah Institute of
Technology


Bangalore

E mail
-

anitak@msrit.edu


anitakanavalli@yahoo.co.in


TOPICS


What is Office Automation ?


MS Office and its Components


Alternate office automation
tools


Office Automation


Office automation

refers to the
use of
computer

and
software




to digitally create, collect, store,
manipulate, and relay office
information needed for
accomplishing basic tasks and
goals.



The use of
computer systems

to do
a variety of office operations, such
as
word processing
, accounting,
and
e
-
mail
.


Office Automation


Raw data storage, electronic
transfer, and the management of
electronic business information
comprise the basic activities of
an office automation system.


Office automation helps in
optimizing or automating
existing office procedures

Office Automation


The backbone of office
automation is a
LAN
, which
allows users to transmit data, mail
and even voice across the network.
All office functions, including
dictation, typing, filing, copying,
fax, Telex, microfilm and records
management, telephone and
telephone switchboard operations,
fall into this category.

MS Office


MS Microsoft Office


Its Components are


Microsoft Word

provides
everything to produce
professional
-
looking documents,
communicate your ideas, and
share information with others.

MS Office


MS Microsoft Office


Its Components are


Microsoft Excel

makes it easy to
build spreadsheets and then use,
share, and analyze the data, as
well as provide reports and present
the data graphically.

MS Office


MS Microsoft Office


Its Components are


Microsoft PowerPoint

allows you
to organize, illustrate, and present
your ideas in a multimedia
presentation. It gives you the tools
to communicate with impact,
whether in the classroom, to
parents, or to colleagues.

MS Office


MS Microsoft Office


Its Components are


Microsoft Access

lets you
develop and use databases to store,
manipulate, and share information.

Office Tools

Explore the Menu
toolbar by clicking on
each of the menus. For
example, click Tools to
see the options in the
Tools menu.


The arrows
show you
there are
additional
options for
this menu
item.

The chevron
means more
options are
available.



Office Tools


The Menu bar contains a list of
menus that will help you create,
edit, and format items, documents


If a menu option looks faded (is
grayed out), the option is not
currently available to you


If you see a chevron at the bottom
of the menu, hover over it for a
moment, and all of the options
appear.

Tool Bar

Click to open,
save, or send a
document as
e
-
mail.

Cut, copy, and
paste objects or
text. .

Link to the
Web, create
tables, insert
spreadsheets, or
add columns or
WordArt.

Show
the
Office
Assista
nt

Toolbar

Print a
document,
preview
printing, or
check
spelling. .

Undo or redo
any action.

Zoom, view
markers, or select
a magnification.


More
butto
ns.


Web Toolbar

Click to go
forward or
backward
between
documents.




Return to your
start page or
search on the Web.

Stop a current jump
or refresh a current
page if you are
working in a browser.



Shows the location of
the document in which
you are currently
working or currently
displayed Web page.

Changing Toolbar
Settings


From any Office program, on the
View menu,


click
Toolbars,

and then click
Customize.


Click the
Options

tab..


To view the Standard and
Formatting toolbars


in two rows so that all buttons are
visible, clear the Standard and
Formatting Toolbars share one
row checkbox.



Changing Toolbar
Settings



To view large icons,
select Large
icons.


To list font names in their fonts,
select List font


names in their font.



Click the
Toolbars tab.



To view additional toolbars,
select
the checkbox

next to the name of
the toolbar that you want to view.



Click
Close.



Screen Tips


When you position your pointer to
hover over any button on a
toolbar, a small box appears with
the name of that button.


The box is called a ScreenTip. If
you do not see ScreenTips, you
can change the settings to show
them.


Screen Tips

Point to the
toolbar button

The Screen Tip
appears.


Clip Gallery


In the Office suite, you can add
multimedia to your document,
presentation, Web page, or
publication using the Clip Gallery
tool.


You can use the Clip Gallery to
preview a wide variety of pictures,
photographs, sounds, and video
clips that you can insert in your
documents.


To insert Clip Gallery


If the
Drawing

toolbar is not
visible, on the


View

menu, click
Toolbars

and
then click


Drawing.



Click
Insert Clip

Art on the
Drawing

toolbar.


The

Clip
Gallery appears with the
Pictures tab


visible.


To insert Clip Gallery



Select a category by clicking a
picture.


-
Or
-


-
Type a keyword in the
Search for
clips box.






To insert Clip Gallery



Click the graphic you want to
insert or preview.



A toolbar opens next to the picture.


Alternate to MS Office


OpenOffice.org offers a suite of
office software applications free to
download for anyone with a
computer, including PC's
operating with Windows or Linux.
Open Office also offers a free
version for Macintosh computers.
Open Office offers its software
freely to anyone who wants to
download it.