EMAS

Environmental
Management Systems

Solomon Ioannou

The EMAS “easy” approach

Why do businesses need to
perform environmentally?

•
Because business depend on ecosystem services,
notably for resource utilization in order to be
competitive;

•
Yet many ecosystems are being impoverished by
unsustainable activities and resources are therefore
being consumed at a rate far exceeding their natural
levels of replenishment;

•
The natural capital is being exhausted and for this
business
recognise

that long
-
term sustainable
development requires good environmental
performance.


Resource Utilization in the
Jordanian Tourism Sector

Department of Statistics
-

Jordan 2004

waste

water

energy

How can Business Perform
Environmentally?


Setting up an Environmental Management System

EMAS is the most advanced
environmental management scheme
presently available.

Unlike other schemes EMAS integrates

corporate environmental accountability

E
co
-
M
anagement
A
udit
S
cheme


Regulation (EC) No 761/2001 of the European Parliament
and of the Council
-
19/3/2001


What is EMAS?


EMAS stands for Eco
-
Management Audit
Scheme and is a European Union regulation
with a reference number EC761/2001.





EMAS is designed
for businesses that commit
themselves to evaluate, manage and improve
their environmental performance.

What is EMAS?


EMAS is open to all types of
businesses and organisations in the
public and private sector.



All of ISO 14001 requirements are laid
down in appendix one of the EMAS
regulation.


What is EMAS “easy”?


EMAS “easy” for small business has
been developed by Heinz Werner Engel
in collaboration with the European
Union and is a way to implement EMAS
which is proportional to the size,
financial capacity and organizational
structure of small business.

Setting the EMS

1.
Initial environmental review;

2.
Environmental aspects;

3.
Legal compliance;

4.
Environmental objectives and
responsibilities;

Setting the EMS

5.
Environmental Indicators;

6.
Environmental policy;

7.
Environmental audits;

8.
Management reviews;

9.
Environmental statements;

10.
Verification audit.

Step 1
:
Environmental Review


The Initial Environmental Review is a preliminary
assessment that records down all the environmental
weaknesses of the business.


Ecomapping.

On a map of the premises the organisation
records water leakages, excessive energy use, spillages
of dangerous substances, waste disposal, noise
pollution, aesthetic, air polluting sources etc.


Step 1
:
Ecomapping


Paperless Management System
Saving Resources

Urban situation

X

Water

Soil

Air.
odours
, noise, dust

Energy

Waste

X

Initial review

Annual Review

Step 2

Problems, environmental aspects linked to activity

1) Water faucets in all kitchen areas are resource inefficient

2) The chlorine water from the pool backwash is thrown into the Dead Sea.

Step 3

Environmental legislation

Environmental Protection Law 1/2003, Environmental Health Regulation Law 12/1995

Step 5

How to measure indicators (liters, kg, m
3
)

Step 4

Operational objectives for the year

m
3

of water (86334 in 2006)

Reduce water consumption by 2%

Completion of work

Protect the Dead Sea

Ecoplanning

No.


Environmental action
programme

Step 4

Responsible

End Date

Budget

1)

Install air pressure faucets in all kitchen outlets

Maintenance

31/12/07

500

2)

Divert the water discharged pipe or install ozone disinfecting pool water to eradicate the
discharge of chlorine into the Dead Sea

Maintenance

30/08/07

5000


Trainings

# of Pax

Date

Duration


Water conservation and why is this important for Jordan?

Date:

Name & signature:

Update Nbr:

Environmental Assessment

Flow, Legislation, Impact, Practices, Opinions


#

Process

Main Activities

Environmental
Aspects

Impact

#
eco
map
s

F

Lx3

I x2

P

O

Tot
al

Prior
ity
No

1

Kitchen/Spa

STP/Lifting/Drainage

Atmosphere/Health

Smells

7

2

3

2

3

1

18

2

2

All
Departments

No recycling

Waste

Loss of
resources

3

2

3

4

1

3

16

3

3

Maintenance

Pool water (Spring)

Water

Legal
compliance

1

1

9

6

2

3

22

1

Citation

Level 3

Level 2

Level 1

Flows
-

materials

Very Important

Important

Normal

Legislation
–

environmental

Environmental permit

Administrative
requirement

Marked pressures

Impacts
-

environmental

Serious and repeated

Very important

Light

Practices
–

environmental

To be stopped immediately

To be changed

To be checked

Opinions
-

workers

50% unsatisfied

30% unsatisfied

20% unsatisfied

Date:

Name and signature:

Version:

Step 6: Environmental Policy

W
e, at Greentas Company recognize that arid areas like Jordan require a
particular care taking into account their special characteristics, their fragility
and their natural and cultural resources.


W
e therefore, subscribe to the following sustainability principles:

•
Use of energy resources shall not adversely impact climate change;

•
Use of water resources shall not adversely impact desertification;

•
Generation of waste shall not deplete resources and habitats;

•
Activities shall not contribute to the loss of biodiversity;

•
Activities shall not adversely impact
cultural and natural heritage sites;

•
Use of chemicals shall not adversely impact the ecosystem;


A
dhering to the above sustainability principles we are
committed in setting up
objectives with targets

that are reviewed in an attempt to
continually
improve
our good environmental and social performance
.
W
e are committed
taking the necessary steps to prevent environmental degradation while
ensuring that all of our activities are in
compliance with the relevant legal
requirements
.

Signed by

Director Mr. Greetas

•
Inspect internally the progress made on
the environmental action programme;

•
Record down those incidences where
progress was not made;

•
Identify the reasons behind such delay.;

•
Summarize all findings on one sheet of
paper and circulate this to all the
management team.


Step 7: Self Check



Step 7: Example


4.5.5 Internal Audit

4.5.1 Control and Measurement

4.4.6 Practices Control

End of
quarter

End of each
quarter

End of each
year

4.3.3 Environmental management
programme

Electric Energy Consumption

4.4.3 Internal and external communication

Water Consumption

4.4.5 Control EMS documentation

Fuel Consumption

4.4.7 Preparation of emergency situations

LPG Gas Consumption

4.5.1 Control and measurements

Waste production

4.5.3 Corrective actions

4.5.4 records (Eco Logbook)

4.5.5. Internal Audit (Quick check)

4.3.3. Objectives and targets

4.6 Management review

Once a
year

4.5.2 Continuous Evaluation of Legal Compliance

4.3.1 Initial environmental Review

End of each
year

4.3.2 Legal and other requirements

Hotel Operation Permit (once)

4.4.1 Structure and responsibilities

Contract with recycling company

4.4.2 Identification of training needs

Contract with Municipality Waste collection

4.4.4 Documentation

Ground Water Well License

4.4.6 Develop codes of conduct

4.5.2 Legal compliance (quick check)

4.4.1 Structure and responsibilities

4.4.2 Identification of training needs

4.5.3 Non
-
Conformities, Corrective and Preventive Actions

Problem:


Decisions taken with regards to improving environmental
performance such as renovation of washroom, new LPG boilers,
and new ozone disinfecting swimming pools are not incorporated
into the Environmental Programme.

Source of the problem:

Understanding of how the EMS works

Example of Non Conformity

Proposed solution:


All investments shall be incorporated into the Environmental
Programme to show the Hotel’s decision towards improvement of
its environmental performance.

Date: 10/11/2007

NCR: 1

Date of Implementation:
20/11/2007

Signature: Environmental
Manager

Step 8: Progress Management Review

•

Is an overview of the progress of the organisation’s
environmental performance. It describes the progress made
on saving resources by analyzing the measurements in
comparisons with the indicators.

•

The Management Review provides the opportunity to
reconsider some of the actions taken and if need be, add new
ones.

•
It states the delays spotted during the environmental audits.

In other words the Environmental Management System is a
living one and should reflect the changing environmental needs
of the organisation
.

Step 9: Environmental Declaration

This is a statement that
indicates the organisation’s
commitment on the actions
taken towards improving the
environmental performance.

The Declaration is signed by
the management of the
organisation and by the EMAS
verifier and is send for
registration.

Step 10: Verification

•

The day of Verification is judgment day!

•

Anyone in the organisation may be be
asked questions by the verifier;

•

The organisation needs to show the
evidence occurred during the
implementation of the environmental
action programme. Such evidence could
be faxes, invoices, letters, tables and
charts of measurements, electronic data,
interviews with people etc.

Congratulations!

The organisation is registered with EMAS and is now welcomed in the
group of those business with advance environmental management
schemes presently available

Solomon Ioannou

Themistokli Dervi 41

Nicosia CY
-
1066


www.aeoliki.com

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