Environmental
Management Systems
Solomon Ioannou
The EMAS “easy” approach
Why do businesses need to
perform environmentally?
•
Because business depend on ecosystem services,
notably for resource utilization in order to be
competitive;
•
Yet many ecosystems are being impoverished by
unsustainable activities and resources are therefore
being consumed at a rate far exceeding their natural
levels of replenishment;
•
The natural capital is being exhausted and for this
business
recognise
that long
-
term sustainable
development requires good environmental
performance.
Resource Utilization in the
Jordanian Tourism Sector
Department of Statistics
-
Jordan 2004
waste
water
energy
How can Business Perform
Environmentally?
Setting up an Environmental Management System
EMAS is the most advanced
environmental management scheme
presently available.
Unlike other schemes EMAS integrates
corporate environmental accountability
E
co
-
M
anagement
A
udit
S
cheme
Regulation (EC) No 761/2001 of the European Parliament
and of the Council
-
19/3/2001
What is EMAS?
EMAS stands for Eco
-
Management Audit
Scheme and is a European Union regulation
with a reference number EC761/2001.
EMAS is designed
for businesses that commit
themselves to evaluate, manage and improve
their environmental performance.
What is EMAS?
EMAS is open to all types of
businesses and organisations in the
public and private sector.
All of ISO 14001 requirements are laid
down in appendix one of the EMAS
regulation.
What is EMAS “easy”?
EMAS “easy” for small business has
been developed by Heinz Werner Engel
in collaboration with the European
Union and is a way to implement EMAS
which is proportional to the size,
financial capacity and organizational
structure of small business.
Setting the EMS
1.
Initial environmental review;
2.
Environmental aspects;
3.
Legal compliance;
4.
Environmental objectives and
responsibilities;
Setting the EMS
5.
Environmental Indicators;
6.
Environmental policy;
7.
Environmental audits;
8.
Management reviews;
9.
Environmental statements;
10.
Verification audit.
Step 1
:
Environmental Review
The Initial Environmental Review is a preliminary
assessment that records down all the environmental
weaknesses of the business.
Ecomapping.
On a map of the premises the organisation
records water leakages, excessive energy use, spillages
of dangerous substances, waste disposal, noise
pollution, aesthetic, air polluting sources etc.
Step 1
:
Ecomapping
Paperless Management System
Saving Resources
Urban situation
X
Water
Soil
Air.
odours
, noise, dust
Energy
Waste
X
Initial review
Annual Review
Step 2
Problems, environmental aspects linked to activity
1) Water faucets in all kitchen areas are resource inefficient
2) The chlorine water from the pool backwash is thrown into the Dead Sea.
Step 3
Environmental legislation
Environmental Protection Law 1/2003, Environmental Health Regulation Law 12/1995
Step 5
How to measure indicators (liters, kg, m
3
)
Step 4
Operational objectives for the year
m
3
of water (86334 in 2006)
Reduce water consumption by 2%
Completion of work
Protect the Dead Sea
Ecoplanning
No.
Environmental action
programme
Step 4
Responsible
End Date
Budget
1)
Install air pressure faucets in all kitchen outlets
Maintenance
31/12/07
500
2)
Divert the water discharged pipe or install ozone disinfecting pool water to eradicate the
discharge of chlorine into the Dead Sea
Maintenance
30/08/07
5000
Trainings
# of Pax
Date
Duration
Water conservation and why is this important for Jordan?
Date:
Name & signature:
Update Nbr:
Environmental Assessment
Flow, Legislation, Impact, Practices, Opinions
#
Process
Main Activities
Environmental
Aspects
Impact
#
eco
map
s
F
Lx3
I x2
P
O
Tot
al
Prior
ity
No
1
Kitchen/Spa
STP/Lifting/Drainage
Atmosphere/Health
Smells
7
2
3
2
3
1
18
2
2
All
Departments
No recycling
Waste
Loss of
resources
3
2
3
4
1
3
16
3
3
Maintenance
Pool water (Spring)
Water
Legal
compliance
1
1
9
6
2
3
22
1
Citation
Level 3
Level 2
Level 1
Flows
-
materials
Very Important
Important
Normal
Legislation
–
environmental
Environmental permit
Administrative
requirement
Marked pressures
Impacts
-
environmental
Serious and repeated
Very important
Light
Practices
–
environmental
To be stopped immediately
To be changed
To be checked
Opinions
-
workers
50% unsatisfied
30% unsatisfied
20% unsatisfied
Date:
Name and signature:
Version:
Step 6: Environmental Policy
W
e, at Greentas Company recognize that arid areas like Jordan require a
particular care taking into account their special characteristics, their fragility
and their natural and cultural resources.
W
e therefore, subscribe to the following sustainability principles:
•
Use of energy resources shall not adversely impact climate change;
•
Use of water resources shall not adversely impact desertification;
•
Generation of waste shall not deplete resources and habitats;
•
Activities shall not contribute to the loss of biodiversity;
•
Activities shall not adversely impact
cultural and natural heritage sites;
•
Use of chemicals shall not adversely impact the ecosystem;
A
dhering to the above sustainability principles we are
committed in setting up
objectives with targets
that are reviewed in an attempt to
continually
improve
our good environmental and social performance
.
W
e are committed
taking the necessary steps to prevent environmental degradation while
ensuring that all of our activities are in
compliance with the relevant legal
requirements
.
Signed by
Director Mr. Greetas
•
Inspect internally the progress made on
the environmental action programme;
•
Record down those incidences where
progress was not made;
•
Identify the reasons behind such delay.;
•
Summarize all findings on one sheet of
paper and circulate this to all the
management team.
Step 7: Self Check
Step 7: Example
4.5.5 Internal Audit
4.5.1 Control and Measurement
4.4.6 Practices Control
End of
quarter
End of each
quarter
End of each
year
4.3.3 Environmental management
programme
Electric Energy Consumption
4.4.3 Internal and external communication
Water Consumption
4.4.5 Control EMS documentation
Fuel Consumption
4.4.7 Preparation of emergency situations
LPG Gas Consumption
4.5.1 Control and measurements
Waste production
4.5.3 Corrective actions
4.5.4 records (Eco Logbook)
4.5.5. Internal Audit (Quick check)
4.3.3. Objectives and targets
4.6 Management review
Once a
year
4.5.2 Continuous Evaluation of Legal Compliance
4.3.1 Initial environmental Review
End of each
year
4.3.2 Legal and other requirements
Hotel Operation Permit (once)
4.4.1 Structure and responsibilities
Contract with recycling company
4.4.2 Identification of training needs
Contract with Municipality Waste collection
4.4.4 Documentation
Ground Water Well License
4.4.6 Develop codes of conduct
4.5.2 Legal compliance (quick check)
4.4.1 Structure and responsibilities
4.4.2 Identification of training needs
4.5.3 Non
-
Conformities, Corrective and Preventive Actions
Problem:
Decisions taken with regards to improving environmental
performance such as renovation of washroom, new LPG boilers,
and new ozone disinfecting swimming pools are not incorporated
into the Environmental Programme.
Source of the problem:
Understanding of how the EMS works
Example of Non Conformity
Proposed solution:
All investments shall be incorporated into the Environmental
Programme to show the Hotel’s decision towards improvement of
its environmental performance.
Date: 10/11/2007
NCR: 1
Date of Implementation:
20/11/2007
Signature: Environmental
Manager
Step 8: Progress Management Review
•
Is an overview of the progress of the organisation’s
environmental performance. It describes the progress made
on saving resources by analyzing the measurements in
comparisons with the indicators.
•
The Management Review provides the opportunity to
reconsider some of the actions taken and if need be, add new
ones.
•
It states the delays spotted during the environmental audits.
In other words the Environmental Management System is a
living one and should reflect the changing environmental needs
of the organisation
.
Step 9: Environmental Declaration
This is a statement that
indicates the organisation’s
commitment on the actions
taken towards improving the
environmental performance.
The Declaration is signed by
the management of the
organisation and by the EMAS
verifier and is send for
registration.
Step 10: Verification
•
The day of Verification is judgment day!
•
Anyone in the organisation may be be
asked questions by the verifier;
•
The organisation needs to show the
evidence occurred during the
implementation of the environmental
action programme. Such evidence could
be faxes, invoices, letters, tables and
charts of measurements, electronic data,
interviews with people etc.
Congratulations!
The organisation is registered with EMAS and is now welcomed in the
group of those business with advance environmental management
schemes presently available
Solomon Ioannou
Themistokli Dervi 41
Nicosia CY
-
1066
www.aeoliki.com
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