Is the Cloud for
a
ll Libraries?
Wesley College Libraries and Information Services
Wesley College
Melbourne
•
3500 Students P
-
12, 500+ staff
•
Three
m
etropolitan campuses
•
Clunes residential campus,
•
Off site camps
Mallana
, Healesville,
•
Studio School Fitzroy Crossing,
WA
Library and Information Services
•
5 sites
•
3 City campuses
•
21.5 EFT staff
•
Extensive services to programs and to users
•
Online digital collections
•
Off site storage of 30% of hard copy resources
Cloud Computing
•
Limiting this talk to externally hosted services
•
Web enabled services
•
Subscription Model
Cloud Services
Involvement
•
2008 ongoing Atlas Rubicon Curriculum
Management System
•
2009
-
ongoing
–
Aquabrowser
Search and Discovery System,
Proquest
•
2009
-
2010 and ongoing
–
ContentDM
, OCLC
Factors we considered in deciding on
cloud
-
based services
•
The quality of the product or solution is 1
st
consideration, hosting is 2
nd
consideration
•
Whether the solution or service fits with the
strategic intent of the library services (or client)
•
Establish risk
3 case studies for consideration..
Atlas Rubicon Curriculum Management System
Teacher class calendar
Hosted solution was chosen
•
Faster implementation than locally implemented solution
•
Proven track record with international schools across
Asia Pacific and Europe
•
Vendor relationship
-
responsive
–
Set up trial database for the stakeholders to test and
view
•
Training and support program was clearly articulated and
part of implementation costs
•
Reliability of service, speed and operability
Aquabrowser
Search and Discovery System
2009
-
2010
•
Goal
–
to implement a one stop search and discovery platform
•
Use
syndetics
to add layers and additional information
•
360 Search & federated search over all Library Databases
•
Centralise the collections
–
both hard copy and digital across
the college in single search interface
•
Search system available from home and 24/7 access
•
Add on bibliographic tools such as ‘
Refworks
’
Process implementation
Aquabrowser
•
Consultations with our IT Department
•
Agreement on hosted solution
–
Implementation would be faster than local solution
–
Proposed solution easy to replace if better could be found
–
Allowed for access to the community from home
–
Incorporation of e
-
texts from EBL
–
in line with Library
strategic direction
•
Support from Finance department
–
Rationale communicated and understood
•
Consultations with stakeholders
-
Curriculum
Archives Project 2008
-
2013
•
Requests for assistance from the archives staff to digitise the
collection of year books ‘The Chronicle’ dating from 1876
-
2013
•
‘The Lion’ college magazine, 1961 onwards
•
Year books
from MLC Cato, now Elsternwick Campus,
‘Silver and Green’
-
1931
-
1960 ‘The Coolaroo’ 1961
-
1986
•
Four histories of the College, and biography of L.A Adamson
•
Gift books from 1947 onwards currently being uploaded
Implementation
•
Implementation scheduled from beginning to end
with the
Bowker
/
Proquest
Team in the US
-
via
Base Camp
•
Step by step process fully documented
•
Decision
-
making for all aspects of the set up was
staged via Base Camp meetings
•
Homework between stages to be completed by
the client
•
Handover complete once the client had signed off
on the full working of the system
Process
•
Project planning and partnerships
•
Library team, Archives staff and Wesley Old Collegians
•
Project scope developed, goals, targets
•
Further stakeholders
•
College community
-
students, staff, former students, the
general community
•
Considerations
–
Priority in digitisation given to fragile documents
–
The archives collection contained many objects of value to the
organisation
-
uniforms, furniture, paintings, and memorabilia
–
Consideration needed to be given to making provision for
pictorial as well as 3 D objects in the digital collection
Implementation of Project
•
Funds raised by Old Collegians
–
Library Donations
Fund
•
Scanning of materials by
Caval
Bundoora
-
priority to
year books
•
Research Process into Content Management System
Investigation into
ContentDM
Decision made November 2009
•
Upload of objects
-
over 6000 currently
–
Raw PDFs, OCR process
–
Metadata (Dublin Core IMS) and tagging
Issues
•
Lack of preparation on our part
-
not familiar with the
system we were purchasing
•
Restructure at vendor and client simultaneously at time
of implementation
-
slowed our process
•
Project
planning stalled
–
What did client groups expect?
–
What was feasible?
–
What needed to happen next?
2011
-
2012
•
Re
-
established relationship with the OCLC support
•
Work through technical issues
-
–
Identified errors on our part in upload process
–
Resolved dates searching issues in advanced search
–
Resolving other issues in display of resources
Improvements to
ContentDM
•
Speed of upload of objects
•
Speed of retrieval of objects in search
•
Valuable local assistance from OCLC Australian
office when encountering issues
•
Continuing development of the product
•
Newsletters and updates
New Directions
•
Commenced indexing project in anticipation
of World War 1914
-
1918 100 years
anniversary
•
Create a publication derived from the
Chronicle on Wesley War experiences
•
Project
team established
to further index
topics such as Performing Arts, Sports at
Wesley, Headmasters of the College, Famous
Old Collegians
Lessons Learned
•
Research all aspects of the hosted service and
product you are purchasing
•
Ensure that a good rapport and service standard
can be expected from the vendor
•
Establish the costing over the years beyond
immediate implementation
•
Weigh up the advantage of hosting with local
management
•
Ensure the content be migrated to another
service in the event that the product fails in the
market place.
Acknowledgement
•
Bart Rutherford
•
Maree
McFarlane
•
Marie Turnbull
•
Richard Turnbull
Contact
Wilma Kurvink
College Head of Library and Information Services
Wesley College Melbourne
Wilma.kurvink@wesleycollege.net
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