Northeast Colorado RETAC Regional/Local Funding Program Overview

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Appendix A, Section II, NCRETAC Local County

Funding Policies

Northeast Colorado RETAC

Regional/Local Funding Program Overview

For the Reporting Period:

July 1, 2007 to June 30, 2008

_______________________________________________________


Instructions for completion:

Provide clear, concise and detailed responses to all questions below.
Please
attach documentation as requested
.
Due date is October 1, 2008.


All of the following questions can be answered in total following
the table of contents below


Section I: Pro
gram/Process

A.

Describe the RETAC’s Regional/Local Funding program for FY08. The
description should include, but not be limited to:

1.

The purpose for distributing funds

2.

How the program was developed

3.

The total amount of funds allocated for the program

Secti
on I: Program/Process


A.

Describe the application process for the RETAC’s FY08 Regional/Local
Funding program. Attach an approved application for a county or
organization that was funded. The description of the application process
should include, but not b
e limited to:

1.

Eligibility

2.

Notification process

3.

Funding cycle

4.

Funding parameters (set dollar amount or unlimited)

5.

Criteria for use of funds

6.

A copy of application instructions if available

7.

Timeline for submission of application

8.

Deliverables and due date

APPENDIX B SECTION I
II

Regional Emergency Medical & Trauma Services Local County Plan Information &
Instructions 2005


B.

Describe the application approval process for the RETAC’s FY08
Regional/L
ocal Funding program. Attach the evaluation tool or other
documents used in the approval process for those applicants that were

Appendix A, Section II, NCRETAC Local County

Funding Policies

funded. The description of the application process should include, but not
be limited to:

1.

Who was involved in approving the a
pplications?

2.

What were the criteria for approval?

3.

What documentation was used during the approval process?

4.

What was the timeline for approval once the applications were
received?

5.

How were the recipients notified of approval or if they were not
approval?


C.

D
escribe the disbursement process for the RETAC’s FY08 Regional/Local
Funding program. Attach a copy of the agreement, contract or other
document used to disburse funds to each recipient. The description of
the disbursement process should include, but no
t be limited to:

1.

Documentation used to disburse funds

2.

Timeline for disbursement of awards (calendar year or state fiscal
year as well as actual disbursement dates)


D.

Describe how the recipients are held accountable for the expenditure of
funds received in
FY08. Include the following:

1.

Process used to ensure the funds are used in the manner in which
the RETAC approved

2.

Consequences for unapproved use of funds

3.

Requirements for explaining unused funds

4.

Process for reversions and carry over of funds into the next cycle

5.

Documents received detailing actual expenditures: e.g., receipts,
invoices, etc.

6.

Documents received detailing progress or completion: e.g.,
progress reports




Appendix A, Section II, NCRETAC Local County

Funding Policies

Table of Contents

NORTHEAST COLORADO R
EGIONAL
EMS/TRAUMA ADVISORY
COUNCIL, LOCAL
COUNTY EMTS PLAN POL
ICIES

................................
...

7

EXECUTIVE SUMMARY:

................................
.............................

7

DEFINITIONS:

................................
................................
................................
................................
......

9

GENERAL PROVISIONS:

................................
................................
................................
...................
10

CRITERIA for ELIGIBILITY:

................................
................................
................................
.............
11

PL
AN ACCEPTANCE GUIDELINES:

................................
................................
................................
12

FUNDING RESTRICTIONS:

................................
................................
................................
...............
12

OTHER LOCAL COUNTY FUNDING REQUIREMENTS:

................................
..............................
13

GENERAL FUNDING PRIORITIES:

................................
................................
................................
..
13

LOCAL COUNTY EMTS PLAN REVIEW PROCESS:

................................
................................
.....
14

SUBMISSION INSTRUCTIONS:

................................
................................
................................
........
15

APPENDIX B SECTION I
II

................................
..........................

16

Regional Emergency Medical & Trauma Services Local County
Plan Information & Instructions 2008

................................
......

17

Table of Contents

................................
................................
................................
................................
..
18

Template I
nstructions

................................
................................
................................
............................
19

BACKGROUND

................................
................................
................................
................................
...
20

Technical Assistance

................................
................................
................................
.............................
21

Evaluation Process

................................
................................
................................
................................
.
22

TEMPLATE INSTRUCTIONS

................................
................................
................................
............
23

Section 3: Goals and
Objectives

................................
................................
................................
...........
24

Section 4: Attest Statement
................................
................................
................................
....................
24

Appendices: Supporting Documents

................................
................................
................................
....
24

APPENDIX C SECTION I
II

................................
..........................

25

Local
County EMTS Plan Evaluation Instrument 2008

...............

26

Evaluation Instructions

................................
................................
................................
..........................
27

Systems Development Local County Plan 2008

................................
................................
....................
27


Appendix A, Section II, NCRETAC Local County

Funding Policies

Section One: Accomplishments

................................
................................
................................
.............
28

Section Two: County EMTS Information and Planning Processes

................................
.......................
29

Section Three: Goals and Objectives

................................
................................
................................
.....
30

Section Four: Attest Statement

................................
................................
................................
..............
31

Supporting Documentation

................................
................................
................................
....................
31

APPENDIX D SECTION I
V

................................
..........................

32

ATTEST
STATEMENT

................................
................................

32

APPENDIX E, SECTION
V, NCRETAC COUNTY PL
ANS 2007

.........

33

Section IV Reports by County Submitted April 1, 2007

.............

34

Section 3 Go
als for Jackson County 2005

................................
................................
.............................
34

Section 3: Goals for Logan 2005

................................
................................
................................
...........
37

Section 3: Goals for Morgan 2005
................................
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................................
.........
42

Section 3: Goals for Phillips 2005

................................
................................
................................
.........
52

Section 3: Goals for Sedgwick 2005

................................
................................
................................
.....
60

Section 3: Goals for Washington 2005

................................
................................
................................
..
64

Section 3:
Goals for Weld 2005

................................
................................
................................
............
73

Section 3: Goals for Yuma 2005

................................
................................
................................
...........
75




E.

Did the RETAC disburse all budgeted regional/local funds for FY08? If
not, why?

1.

No, only 8 counties submitted a county EMTS plan


F.

How much of the regional/local funds will be carried over into FY09 due to
the disbursement timeline? Will these funds still be disbursed as planned,
or will they be used for another purpose?

1.

There is no process for carry forward funds all funds are di
spersed
in the fiscal year they are awarded. If a county does not apply the
funds are reverted to the general fund.


G.

Does the RETAC plan to distribute funding to counties or other
organizations indefinitely? Please explain your answer.

1.

The policy is on

a funds available basis.



Appendix A, Section II, NCRETAC Local County

Funding Policies

H.

Attach a list of the counties or organizations that received regional/local
funds for FY08. Include the following:


See Section IV Reports by County Submitted April 1, 2007

1.

Name of each county or organization

2.

Total amount fund
ed per county or organization

3.

List the projects, activities, equipment, etc. that were funded

4.

Indicate whether projects or activities were completed or identify
barriers to completion

5.

Indicate whether the funding provided was adequate to fully support
the
project or activity.



Section II: Evaluation


A.

Provide an assessment of the RETAC’s FY08 Regional/Local Funding
Program. Indicate what worked and what didn’t and anticipated changes
to the FY09 program.




Dispersment worked as expected



One county did
not submit a county plan



No changes anticipated for 08


B.


Explain how funding distributed to the counties was used in planning the
improvement of existing county emergency medical and trauma service
programs.



Each county must explain how the funds are to be

used and submit a
report on the expenditures.. all plans are based on the 15
State of
Colorado

EMTS strategic plan


C.

Describe how the region’s EMS and trauma system has benefited from the
RETACs FY08 Regional/Local Funding Program. Cite specific examples
as appropriate.



Each county outlines the benefit to their local EMTS systems as described
in the reports attached


D.

Describe how these funds were used in FY08 to achieve priority goals and
objectives as stated in the RETAC’s 2007 Biennial Plan. If funds we
re not
used toward the achievement of these goals and objectives, explain why.



All funds like previously explained must be attached to one or more of the
15 State of Colorado EMTS strategic plan



Appendix A, Section II, NCRETAC Local County

Funding Policies

Appendix A Section II


Table of Contents Local County Fun
ding Policies

EXECUTIVE SUMMARY:

................................
................................
...............................

7

DEFINITIONS:

................................
................................
................................
..............

9

GENERAL PROVISIO
NS:

................................
................................
.............................

10

CRITERIA for ELIGIBILITY:

................................
................................
..........................

11

PLAN ACCEPTANCE GUIDELINES:

................................
................................
...............

12

FUNDING RESTRICTIONS:

................................
................................
..........................

12

OTHER LOCAL COUNTY FUNDING REQUIREMENTS:

................................
...................

13

GENERAL FUNDING PRIORITIES:

................................
................................
................

13

LOCAL COUNTY EMTS PLAN REVIEW PROCESS:

................................
..........................

14

SUBMISSION INSTRUCTIONS:

................................
................................
....................

15


Appendix A, Section II, NCRETAC Local County

Funding Policies

NORTHEAST COLORADO REGIONAL EMS/TRAUMA
ADVISORY COUNCIL, LOCAL COUNTY EMTS PLAN
POLICIES

EXECUTIVE SUMMARY:

The Northeast
Colorado Emergency Medical and Trauma Advisory Councils
(NCRETAC) Local County Funding Program is intended to assist private and public
organizations to improve the emergency medical and trauma services (EMTS) system within
the geographic boundaries of the

NCRETAC. NCRETAC funds are budgeted annually, and
placed into an account designated for the Local County Funding programs.

The Colorado Department of Public Health and Environment defines EMTS as
“Emergency Medical Trauma System. It is with that preambl
e the Northeast Colorado
RETAC wishes to have a method of collecting information, coordinated planning, developing
goals and objectives that are inclusive of the identified stakeholders in any Emergency
Medical and Trauma System.

Many counties in the Nort
heast Colorado RETAC plan, meet, create goals and
objectives to improve the delivery of patient care. These counties formed EMS councils in the
early 1990’s in response to a funding mechanism provided by Colorado for EMS systems.
This mechanism changed wit
h the passage of revisions in the EMS act. The funds which
formerly were allocated to only EMS systems development now included Emergency Medical
and Trauma Systems development. Regional EMTS (RETAC) systems were formed at a local
level with input from the

various stakeholders.

It is a goal of the Northeast Colorado RETAC to assist planning and EMTS systems
development at a local county level, with the objective to develop a local county
planning/application process to make this goal possible. Funds identi
fied as local planning
funds shall be allocated by a budgeting process agreed upon by the NCRETAC. Funds shall
be allocated on a “funds available basis” after regional projects are identified and funded.
Emphasis will be placed on participation in RETAC pr
ocesses and/or projects defined as
deliverable to the State of Colorado.

Although having no statutory authority to require local counties EMTS systems to
form planning methods some counties have found methods that work for them through a
system of bylaws,
appointment of membership by county commissioners. Some even have
their councils identified in county resolutions.

Membership of these councils may include but may not be limited to

1.

EMS transport representation,

2.

EMS non transport representation,

3.

Communi
cations systems representation,

4.

EMTS education systems representation

5.

Local government representation,

6.

Designated trauma centers representation where possible


Appendix A, Section II, NCRETAC Local County

Funding Policies

7.

Medical oversight representation


Appendix A, Section II, NCRETAC Local County

Funding Policies

DEFINITIONS:

1.

NCRETAC means the “Northeast Colorado Regional
EMS/Trauma Advisory
Council”

2.

“Regional Coordinator” means the NCRETAC Coordinator.

3.

“EMTS” means emergency medical and trauma systems. “Local County EMTS Plan”
means the planning document submitted by Counties in the
Northeast Colorado
RETAC
.

4.

“CDPHE” means
the Colorado Department of Public Health and Environment

5.

“Funds” mean an amount of money allocated by the RETAC in accordance with the
guidelines heretofore set forth.

6.

“Funding Cycle” means the funding as identified by the State of Colorado’s fiscal year
u
nless otherwise provided by the NCRETAC.

7.

“Fiscal Year” means the year starting every July 1
st

and ending June 30
th



Appendix A, Section II, NCRETAC Local County

Funding Policies

GENERAL PROVISIONS:

1.

The NCRETAC has determined that it is important to sustain local county Emergency
Medical and Trauma Systems with fund
s allocated for local planning and coordination
of resources.

2.

The NCRETAC has determined that to achieve this goal it is important to provide a
method of collecting information from local county EMTS agency’s to coordinate
planning efforts at a regional l
evel.

3.

The NCRETAC has determined that goals and objectives need to be examined on a
local level through a format approved of by the NCRETAC. This would assist in
compiling the information on a regional level which would allow for better
coordination.

4.

The
NCRETAC has determined that the funds reporting requirements by the Colorado
Department of Public Health and Environment would be an appropriate format for the
local county EMTS systems to report progress on goals and objectives and to provide
accountabili
ty with the funds.

5.

Fund expenditures must be identifiable goals in the State of Colorado’s Emergency
Medical and Trauma Services Strategic Plan.

6.

Funds must be spent in the same fiscal year as the allocation. However through
special request encumbered fun
ds may be carried over for identified projects upon a
special request of the local county planning documents and fund reporting
requirements. These projects must have approval by the NCRETAC as to better
coordinate resources on a regional level.

7.

In addi
tion the NCRETAC has determined that from time to time it may be important
for county’s sharing common interests to share/combine resources for larger projects.
These projects must be identified in each county’s local county EMTS plan for
approval.

8.

The NC
RETAC may from time to time establish a list of priorities across the region
and may encourage local county’s EMTS systems to approach these priorities with the
resources allocated by the NCRETAC.

9.

The NCRETAC has sole discretion in approving the local cou
nty planning documents

10.

Funds shall be used solely to improve and expand the provision of EMTS services in
the NCRETAC.

11.

The NCRETAC shall establish defined deadlines for submission of local county
EMTS plans, approval processes and allocation amounts each y
ear during annual
strategic planning meetings.


Appendix A, Section II, NCRETAC Local County

Funding Policies

CRITERIA for ELIGIBILITY:

1.

The NCRETAC shall only approve fund allocation for counties who follow the local
county EMTS plan submission requirements and fund reporting requirements.

2.

Eligible Counties EMTS sh
all comply with all provisions outlined herein.

3.

The NCRETAC shall only approve funding for counties whose applicants are active
participants in Local County planning processes and comply with projects which are
linked directly to RETAC funding, defined as

deliverables by the State of Colorado.

4.

Funds shall not be used to replace, decrease or reallocate the existing, budgeted
moneys of or provided to EMTS providers by local governing bodies or other
subsidizing agents.

5.

Funds allocated to the local county
EMTS shall not be used as “matching funds”
against the state EMS provider grant funds.


Appendix A, Section II, NCRETAC Local County

Funding Policies

PLAN ACCEPTANCE GUIDELINES:

1.

Local County EMTS plans shall be submitted in the format approved by the
NCRETAC.

2.

Local County EMTS plans shall be submitted to the Coordin
ator as is specified in the
Local County EMTS plans submission instructions.

3.

Local County EMTS plans submitted to the NCRETAC shall include but not be
limited to the following documents and information

a.

Contact person, address and telephone number

b.

Authorize
d signature of the entity submitting the Local County EMTS plans

c.

Submission date of completed application;

d.

A proposed work plan for the utilization of funds;

e.

Which shall include

1.

A narrative description, map and service district for the EMS transports
servi
ces in the county.

2.

Goals and objectives that directly relate to the State of Colorado’s
EMTS strategic plan.

3.

Start and end dates of the project goals in the plan.

4.

Narrative description on how to measure success in achieving these
goals.

5.

Budget figures and

budget narrative for each goal outlined in the Local
County EMTS plan.

6.

Budget report figures

7.

Budget variance narrative for projects >15% variance of budget vs.
actual expenditures (not applicable for first Local County EMTS plan)

FUNDING RESTRICTIONS:

1.

Fun
ds shall not be used as “matching” funds against the State of Colorado EMS
Provider Grants Program from the CDPHE.

2.

Funds shall not be used for supplanting/adding to funds already allocated for day to
day business activities, salaries. Or activities or purchases related to a project if such
activities were commenced, or such purchases were made or obligated, prior to
su
bmitting the local counties EMTS plan.

3.

The NCRETAC shall have the discretion to restrict the type of expenses for which
funds may be used For example; expenses for which the funds shall not be used may
include but not be limited to the following:

a.

Purchas
e or construction of buildings or structures;

b.

Purchase or lease of real property or vehicles;

c.

Operation expenses not related to the improvement or expansion of EMTS in
the NCRETAC.


Appendix A, Section II, NCRETAC Local County

Funding Policies

4.


Local county EMTS who expends funds for purposes other than those outlined

in the
State of Colorado’ EMTS strategic plan shall be subject to forfeiture of unexpended
funds, through withholding of future funds until such amount is equal to those funds
expended inappropriately and at the
Northeast Colorado RETAC
’s discretion, may

be
considered ineligible for funding in future planning cycles.

5.

Any funds not expended, obligated or specifically identified as carry forward for
approved long term projects as described in the local county EMTS plan submitted on
the due date shall be sub
tracted from the allocated amount in the subsequent Local
County EMTS plan.

6.

Funds must be spent in the same fiscal year as the allocation. However through
special request encumbered funds may be carried over for identified projects upon a
special request
or in writing from the authorized agent, signed by the Chair of the
Board of County Commissioners. These projects must have approval by the
NCRETAC as to better coordinate resources on a regional level.

OTHER LOCAL COUNTY FUNDING REQUIREMENTS:

1.

Except as

otherwise provided within these guidelines or as approved by the
NCRETAC all funds must be expended or obligated within the fiscal year grant cycle
for which they were awarded.

2.

Funds distributed for EMTS training shall be used for tuition and fees, books
,
materials, and other expenses related directly to participation in the training program.

3.

All expenditures and disbursements of funds by a local county EMTS shall be subject
to generally accepted accounting principles.

4.

A final report accounting for all f
unds expended shall be submitted to the NCRETAC
in a format approved of by the NCRETAC on the specified dates in the subsequent
Local County EMTS Plan budget report. Failure to submit the budget report may
exclude the local county EMTS from the subsequent

allocation cycle.

5.

Funds shall only be expended by the entity on the application. Failure to comply with
this requirement shall be considered a misappropriation of funds. The entity shall be
excempt from future funding cycles until such time that future

fund allocations are
equal to the funds inappropriately expended.

GENERAL FUNDING PRIORITIES:

1.

Through strategic planning, the NCRETAC may from time to time prioritize projects
and make recommendations to local county EMTS for funding of projects.

2.

Emphas
is for funding on a local level should follow the precept; “Benefit the most
amount of people with the least amount of money.”


Appendix A, Section II, NCRETAC Local County

Funding Policies

3.

Unless otherwise expressly waived by the NCRETAC, local funding allocated for
research projects are subject to all of the followi
ng:

a.

Funds may not be used to purchase or acquire equipment for use in research
projects, however, funds may be used to defray the costs of renting or leasing
equipment involved in a research project;

b.

Local county EMTS

shall comply with all applicable local, state and federal
statutes and regulations applicable to the project;

c.

All data and information resulting from such research projects shall be
available for use by the NCRETAC, their constituents and the State of
Col
orado Prehospital Care Program;

d.

Local county EMTS shall submit to the NCRETAC or their Coordinator, a
final report on any findings and conclusions of the research project not later
than one hundred and twenty (120) days after completion of the project.

LOC
AL COUNTY EMTS PLAN REVIEW PROCESS:

1.

Only applicants who have met all guideline requirements will be accepted for review.

2.

An evaluation committee comprised of NCRETAC members will review and approve
local county EMTS planning documents during their regular

meeting. NCRETAC
members with potential conflicts or association with any local county EMTS planning
documents coming before the NCRETAC shall not participate in those reviews.
Entities submitting local county EMTS plans are invited to attend.

3.

The evaluat
ion committee will review and approve the local county EMTS plans that;

a.

Meet the submission deadlines/submission requirements set forth in this policy

b.

Identify goals and objectives that reference directly to the State of Colorado’s
EMTS strategic plan.

c.

S
tart and end date of projects local county EMTS proposals

d.

Completion of deliverables by entities within the local county EMTS system
as identified by deliverables by the Northeast Colorado RETAC contract
deliverables from the state.

4.

The NCRETAC will mail
written notification prior to (month) 1st to those local
county EMTS entities approved/not approved.

5.

Local county EMTS plans not approved shall have 3 weeks to resubmit the local
county EMTS planning documents for re
-
review/approval.

6.

Local county EMTS ent
ities failure to have approval of their plans after resubmission
will disqualify the entity from funding in the current funding cycle. Funds will be
rolled back into the local county EMTS fund for redistribution in the subsequent
funding cycle.


Appendix A, Section II, NCRETAC Local County

Funding Policies

7.

Due to sta
te restrictions on fund allocations at the NCRETAC level it may become
necessary to distribute funds on a schedule.

SUBMISSION INSTRUCTIONS:

1.

Local County Plan templates, local county budget reporting templates, guidelines or
other allocations instructions

shall be found on the NCRETAC web site @
www.ncretac.org

2.

Please use the application instructions to verify your application is complete.

3.

Signatures Required

a.

County Representative

filling out the Local County EMTS Plan

b.

Chair of the Board of County Commissioners of the respective county
submitting the Local County EMTS Plan.

4.

It is also required of each County applying to submit one original application by
ground mail hard copy inclu
ding original attestation signature page to:



Jeff Schanhals C/O



Northeast Colorado RETAC



45199 CR 36



Fleming, CO 80728


Appendix B Section III, NCRETAC Local County EMTS Plan Information and Instructions

Appendix B

SECTION III
Appendix B Section III, NCRETAC Local County

EMTS Plan Information and Instructions


Regional Emergency Medical & Trauma Services Local County Plan
Information & Instructions 200
8



Appendix B Section III, NCRETAC Local County

EMTS Plan Information and Instructions


Table of Contents


APPENDIX A SECTION I
I

................................
................................
................................
..........
6

NORTHEAST COLORADO R
EGIONAL
EMS/TRAUMA ADVISORY
COUNCIL, LOCAL COUNT
Y EMTS
PLAN POLICIES

................................
................................
................................
.......................
7

EXECUTIVE SUMMARY:

................................
................................
................................
..........
7

APPENDIX B SECTION I
II

................................
................................
................................
.......

16

Regional Emergency Medical & Trauma Services Local County Plan Information & Instructions
2005

................................
................................
................................
................................
....

17

APPENDIX C SECTION I
II

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................................
................................
.......

25

Local County EMTS Plan Evaluation Instrument 2005

................................
............................

26

APPENDIX D SECTION I
V

................................
................................
................................
.......

32

ATTEST STATEMENT

................................
................................
................................
.............

32




Appendix B Section III, NCRETAC Local County

EMTS Plan Information and Instructions



Template Instructions

Required Components;



Section 1

Accomplishments


Section 2

County EMTS Information and Planning Processes




County EMTS

Mission Statement




County EMTS

Description




Ongoing Planning

Process


Section 3

Summary of
County EMTS

Plan Goals and Objectives


Section 4

Financial Overview

Section 5

Attest Statement


Appendices

Supporting Documents

Appendix B Section III, NCRETAC Local County

EMTS Plan Information and Instructions


BACKGROUND

Statutory & Rule References (these reference statutes that require
NCRETAC planning w
hich is a deliverable to the state to qualify for
funding)

CRS 25
-
3.5
-
605 (2.5) (b)

On or before July 1, 2003, and on or before July 1 each odd
-
numbered year thereafter, each RETAC shall submit to the council a biennial plan that
details the RETAC's EMTS p
lan and any revisions pursuant to section 25
-
3.5
-
704 (2) (c)
(i) (b). If the RETAC includes a county that has been divided geographically pursuant to
section 25
-
3.5
-
704 (2) (c) (IV), the plan shall include an evaluation of such division. Such
plan shall be

in a format specified by the council and the department. In instances where
the council finds such plan inadequate, the RETAC shall resubmit the plan to the council
by September 14 of the same year
.


Statewide Trauma System Rules, Chapter 4


Regional Emergency Medical and
Trauma Advisory Councils 6
-
CCR
-
1015
-
4
(amended May 19, 2004, EFECTIVE July
30, 2004)
Section 406 and 406.1

shall be utilized as the reference for the preparation,
implementation an
d modification of the biennial plan.



Appendix B Section III, NCRETAC Local County

EMTS Plan Information and Instructions


Technical Assistance

Technical assistance is available from the
Northeast Colorado RETAC

for the
preparation, implementation and modification of the Local County EMTS plan.

Technical Assistance Phone #
970
-
774
-
3280


Submission Instructions

The
FINAL

Local County EMTS Plan must be submitted in the format required no later
than ________and every year thereafter on _______. Faxed, hardcopy or emailed
copies will not be accepted. (except for appendices) L
ate submissions will not be
accepted.

The plan must be in the template format where indicated and must include all
requested information. Each component must be referenced, at a minimum, and must
address the current level of activity within that compone
nt if applicable or address lack
of activity. Refer to each component instructions for specific requirements. Whereas
submission of the Local County EMTS plan is Web Based, appendices shall be submitted
in Hardcopy form or email attachment.

Mail plan Appe
ndices to:


Jeff Schanhals

Northeast Colorado RETAC

45199 CR 36

Fleming, CO 89728

Appendix B Section III, NCRETAC Local County

EMTS Plan Information and Instructions


Evaluation Process

The Northeast Colorado RETAC will evaluate the plans using an approved evaluation
tool. If a County fails to submit a plan by ________, or the plan is no
t approved through
the evaluation process the county will forfeit access to any funds available for
disbursement.

If the council determines a plan is inadequate recommendations for revisions would be
provided to the RETAC no later than 30 day’s after t
he due date. The County will be
required to submit a revised plan to the RETAC Coordinator’s office no later than
_____________. Late submissions will not be accepted. If the revised plan is not
approved,

the county will forfeit access to any funds avai
lable for disbursement.

Appendix B Section III, NCRETAC Local County

EMTS Plan Information and Instructions


TEMPLATE INSTRUCTIONS

Section 1: Accomplishments

Provide completed goals or accomplishments in the area of EMS in your region and indicate which EMTS
System Component it addresses. Indicate and identify partners in the complet
ed goals or accomplishments.


Section 2:
County EMTS Information and Planning Processes




County EMTS MISSION STATEMENT

Provide the County EMTS Mission Statement


County EMTS Description

Provide a narrative that describes the County EMTS operations;
The description should
include, but not be limited to, county geography, detailed demographics to include
population breakdown, over 65 and under 16, employment and industry trends,
household percentage below poverty level and standard regional census info
rmation.
Provide a description of pre
-
hospital and trauma resources in the County


Ongoing Planning Process

Provide a narrative that describes the planning process utilized to identify and address
the ongoing needs and to prioritize the goals of your regio
n.

Describe the following;


1.

Commitment of support and resources from agencies or partners.

2.

Infrastructure and challenges in the planning process.



Appendix B Section III, NCRETAC Local County

EMTS Plan Information and Instructions


Section 3: Goals and Objectives

Describe the County’s short term goals and objectives
-

for the next year
in order of
priority. Provide objectives for each goal statement and include a method for
measuring the outcome. Objectives should include what work is to be done to meet the
goal (task), who will do it, when it will be done and where and how it will be

done and
estimated cost or FTE. Indicate if there are on
-
going maintenance cost associated with
each activity and who is responsible for these cost.

Describe the County’s long term goals and ongoing activities beyond the one year short
term period, in or
der of priority. Provide a narrative summary for each goal or activity
to include the work to be done, who will do it, when it will be done and estimated cost
or FTE. Indicate if there are on
-
going cost maintenance cost associated with each
activity and

who is responsible for these cost.


Section 4: Attest Statement



Submit signed Attest Statement.


Appendices: Supporting Documents

Include current bylaws, county EMTS resolutions, current county EMTS council
membership and contact information, copy of
proposed annual budget and any other
documents necessary to support this plan.

Supporting documents may be sent to;

Northeast Colorado RETAC

45199 CR 36,

Fleming CO, 80728

Appendix C Section III, NCRETAC Local County EMTS Plan Evaluation Instrument



Appendix C Section III

Appendix C Section III, NCRETAC Local County EMTS Plan Evaluation Instrument


Local County EMTS Plan Evaluation Instrument 200
8













Northeast Colorado RETAC

45199 CR 36

Fleming, CO 80728

(970)
-
774
-
3280 (office)

(970)
-
774
-
3281 (fax)









Appendix C Section III, NCRETAC Local County EMTS Plan Evaluation Instrument


Evaluation Instructions

Systems Development Local County Plan 200
8



The Local County Plan Evaluation Instrument is divided into five sections. A copy of the Local
County Plan template has been provided to you. Questions are provided under each section to

be
used in your evaluation. These questions are based on instructions given for each section in the
Plan and Instructions. Evaluators should consider each question against information provided.
After evaluating each section, fill in Yes or No for that sec
tion and provide any comments you
believe will be beneficial.


The plans will be evaluated by the
Northeast Colorado RETAC

(quorum) Each evaluator will
review all 9 plans. Evaluators will be given 2 weeks to evaluate plans. A hearing will be scheduled
for

__October 18
th

2005_________ between the evaluators and County EMTS Representatives.
This hearing will serve as an opportunity for the evaluators to ask questions of the County EMTS
Representatives, thereby adding detail or clarity to the information prov
ided in the plans. The
Northeast Colorado RETAC

will notify each County on _October 21
st

2005________, of the,
evaluator comments and if revisions are required. Revised plans must be submitted no later than
__November 1
st

2005_____________ to the
Northeas
t Colorado RETAC

Coordinators office.
Revised plans will be reviewed against the required sections identified as needing revision. If all
revisions have been made, the plan is approved, if not, the Local County EMTS plan will be
rejected and the County wi
ll not be eligible for current cycle funding.



Appendix C Section III, NCRETAC Local County EMTS Plan Evaluation Instrument


Section One: Accomplishments


1.

Has the plan for which you are reviewing provided a reference for each
goal and/or objective(s) for each item that is listed? Yes or No

General Comments:





2.

Has the plan for which you are reviewing provided an identification of
which component(s) [1

15] that each goal and/or objective is classified?
Yes or No

General Comments:







3.

Has the plan that you are evaluating provided a description of
accomplishmen
t(s) for each goal and/or objective, which has been listed?
Yes or No

General Comments:






4.

From your review can this section of the plan be approved? Yes or No






5.

If not, provide a detailed list of those items that need(s) to be addressed:
(Be
specific)











Appendix C Section III, NCRETAC Local County EMTS Plan Evaluation Instrument


Section Two: County EMTS Information and Planning Processes


1.

Has the plan that you are reviewing provided a Mission Statement? Yes or
NO




2.

Has the plan provided a description of the Local County EMTS operational
structure?

(Note: This

May include council structure, members, committees, 501c3,
quasi government, by laws, meeting frequency, locations etc.) Yes or No




3.


Has the plan included, a description of County demographics, including
but not limited to populations, consideration of
age specific issues, over 65
and under 16, income, and employment, industry trends, geography,
regional boundaries, pre
-
hospital and trauma resources. Yes or No



4.

Has the plan described the planning process and/or prioritization process
to identify goals
and/or EMTS system needs? Yes or No



5.

Has the plan identified commitment

of support from EMTS entities in the
county, other agencies, and/or partners? Yes or No





6.

Has the plan identified any infrastructure and/or regional challenges in the
development of

the planning process? Yes or No





7.

From your review, can this section of the plan be approved? Yes or No




8.

Provide a detailed list of items that need(s) to be addressed: (Be Specific)



Appendix C Section III, NCRETAC Local County EMTS Plan Evaluation Instrument


Section Three: Goals and Objectives



1.

Has the plan provided a
narrative for each component that is listed which
includes an identified component? Yes or No




2.

Has the plan provided goal(s) for each component or item that is
identified? Yes or No





3.

Has the plan provided objectives and/or tasks to completed the ident
ified
goal(s)? Yes or No





4.

Has the plan provided a description of each objective or task that may
include who is responsible, projected start date, projected finish date,
estimated cost or FTE, identified type of objected(s) or task(s) (new start

up, sh
ort term, long term, and what, if any on
-
going costs). Yes or No


Note: If a plan identifies a start date, finish date, or cost with UNK which
means, they have address this item as unknown and will identify these
items once they are known.






5.

From you
r review can this section of the plan be approved? Yes or No






6.

Provide a detailed list of items that need(s) to be addressed: (Be specific)



Appendix C Section III, NCRETAC Local County EMTS Plan Evaluation Instrument


Section Four: Attest Statement



Has the plan provided signatures for each person that is identified? Yes or

No







Supporting Documentation



This section is not evaluated, as it provides support material for the prior 5
sections, and to enhance the information of the overall plan.

Appendix D, Section IV NCRETAC Local County EMTS Plan Attest Statement


Appendix D Section IV


ATTEST STATEMENT



For __(enter County Name)


By signing below, the County Contact

and the Chair of the Board of County
Commissioners attest that the information contained in this document, to the best of their
knowledge, completely and accurately represents the most current information available
to complete the revisions to the RETAC B
iennial plan. The goals and objectives
incorporated herein have been reviewed and agreed upon by the Board of County
Commissioners to be included in this document.


________________________________________________

Print County Chairperson Name



__________
______________________________________

County Chairperson Signature


________________________________________________

Signature Date


________________________________________________

Print County Contact Name (person responsible for filling out the County
EMTS plan)


________________________________________________

County Contact Name Signature


________________________________________________

Signature Date








Please mail attest statement to;


Jeff Schanhals, Coordinator

Northeast Colorado RETAC

45199 CR

36

Fleming, CO 80728



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Appendix E, Section V, NCRETAC
County Plans 2007






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Section IV Reports by County Submitted April 1,
2007

Section 3 Goals for Jackson
County 2005




Integration of Health services Narrative:

We are
currently involved in the initial stages of helping design and
then build a multi
-
faceted health
-
care facility. This is a large
project involving at least 6 different entities and all will be
located in

this facility.

Responsibility:

North Park Hospital District North Park
Medical Clinic Jackson County Nursing Service Jackson
County Mental Health Jackson County Physical Therapy
Jackson County

Goal Start Date:

01/01/06

Estimated Cost:

250,000

Progress towards this goal? (Narrative)

Objective:

Raise additional
funding to complete the medical
facility.

S
hort Term Goals:

Finish
purchasing the land for the
medical facility and break
ground before the first of the
year.

Goal Finish Date:

01/01/08


Ongoing Cost:

25,000



Funds spent towards this goal?

13333

Funds Remaining to be spent towards this goal?



Or


Funding Shortfall towards this goal?






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Responsibility:

NPHD

S
hort Term Goals:

get funding $30.00 a
month for each DSL line

Goal Start Date:

12/01/05

Goal Finish Date:

never

Estimated Cost:

60.00 a month

Ongoing Cost:

60.00 a month



Funds spent towards this goal?

$0,720.00

Funds Remaining to be spent towards this goal?

$0,000.00

Or


Funding Shortfall towards this goal?

$0,000.00




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Total
s


Education Systems

Narrative:

send EMT's to get CEU hours that are not

Objective:

send EMT's to places

available in Jackson County.

like EMSAC

Responsibility:

NPHD

S
hort Term Goals:

go to EMSAC
this fall

Goal Start Date:

11/1/05

Goal Finish Date:

11/1/06

Estimated Cost:

8,000.00

Ongoing Cost:

none



Funds spent towards this goal?

$8,000.00

Funds Remaining to be spent towards this goal?

$0,000.00

Or


Funding Shortfall towards this goal?





Funds Received

$8,720.00

Funds Spent to Goals

$8,720.00

Remaining

$0,000.00




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Section 3: Goals for Logan 2005




Information Systems Narrative:

The Logan
County EMS Council has recognized the
benefits that can be gained through better
infrastructure and communication. This
requires accessibility to computer equipment,
appropriate software, and the internet. As a
result, the Council seeks to initi
ate this over
the next year, and continue development as
needed.

Responsibility:

The Council will assume
overall responsibility for this goal. It will be
assisted by local computer companies, ISPs,
and the County webmaster.

Goal Start Date:

09/25/05

Estimated Cost:

$5,000

Progress towards this goal? (Narrative)

Objective:

The Council will obtain laptop
computers for the Chair and Secretary. Each
computer will software for basic office
functions (word processing, database
administration, spreadsheets
, and presentation
software), internet access, and special software
to facilitate meeting planning and recording.
The Council will also obtain internet access
through the County or local providers, and will
develop a web presence to facilitate not only
int
ernal communications, but public access and
education.

S
hort Term Goals:

Purchase 2 laptop
computers with software; Obtain at least one
wireless internet account; Determine the
availability of local web design consultants.

Goal Finish Date:

09/25/06

Ong
oing Cost:

$750/year



Funds spent towards this goal?

$4,192.80

Funds Remaining to be spent towards this goal?

$0,807.20

Or


Funding Shortfall towards this goal?






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S
hort Term Goals:

Identify

Responsibility:

All members of the Council will

specific individuals from the

participate in surveys as requested. Northeastern

College and the Council for a study

Junior College (as the local educational institution)

task force; Identify the technology

will spearhead this study. Local technology and

available in the area; Develop

communication companies may also be involved.

specifics for feasability study and


complete the study.

Goal Start Date:

09/25/05

Goal Finish Date:

09/25/06

Estimated

Cost:

$3,000

Ongoing Cost:

None for the study

Progress towards this goal? (Narrative)





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-
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39

of
86

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Funds spent towards this goal?

$1,200.00

Funds Remaining to be spent towards this goal?

$0,800.00

Or


Funding Shortfall towards this goal?






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Education Systems Narrative:

There is a small, but
active contingent of instructors in Logan County.
Because of the need for relatively frequent, small
classes, these instructors are constantly called upon (with
limited assistance), which leads to burnout.

The County
needs more instructors and instructor assistants to ensure
retention of the instructor base.

Responsibility:

The Council will manage the "grant"
process, and work with a County or City fiscal authority
for actual disbursement.

Goal Start Date
:

09/25/05

Estimated Cost:

$2,000

Progress towards this goal? (Narrative)

Objective:

Provide "grant" funding
(course cost plus travel) for up to
four individuals from Logan County
services to receive training and
certification as Instructor Assistants
o
ver the next year.

S
hort Term Goals:

Describe the
specifics of the process, including
qualifications and requirements to
receive the "grant"; identify the
fiscal authority; notify potential
recipients.

Goal Finish Date:

09/25/06

Ongoing Cost:

None



Funds spent towards this goal?

$0,000.00

Funds Remaining to be spent towards this goal?

$3,000.00

Or


Funding Shortfall towards this goal?






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Total
s


Responsibility:

Crook Fire Department

S
hort Term Goals:

Goal Start Date:

09/25/05

Goal Finish Date:
09/25/06

Estimated Cost:

$3000

Ongoing Cost:



Funds spent towards this goal?

$0,000.00

Funds Remaining to be spent towards this goal?

$3,000.00

Or


Funding Shortfall towards this goal?





Funds Received

13064.44

Funds Spent to Goals

$5,392.80

Remaining

$7,671.64




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Section 3: Goals for Morgan 2005


Morgan

Education Systems Narrative:

Training for emergency

responders at all levels of care in Morgan
County.

Responsibility:

Morgan Community
College is the primary source for

coordinating local training. Colorado Plains
Medical Center and the East Morgan County
Hospital offer students an opportunity to attend
classes remotely through the V
-
tel systems at
the hospitals. CPR cl
asses are offered as needed
by a

number of CPR instructors throughout the
county.All first responders and public works
employees are also required to attend NIMS
training.Classes will be offered for NIMS to all
personnel required to attend.

Goal Start
Date:

01/01/06
Estimated
Cost:

$19,140.

Objective:

To provide those students

expressing a desire to take any class relating to
emergency care and transportation of the sick
and injured an
opportunity to attend
classes at
minimal or no cost to the student. Most of the
responders in Morgan County are volunteers
and the cost of training makes the classes
prohibitive to the individuals. Training is also
necessary for our hospital facilities for Haz
-
mat
decon.

S
hort

Term Goals:

Training is never complete
for emergency responders. It will therefore be
included in goals every year. The college offers a
variety of courses for CPR,

1st Responder, EMT
-
B, EMT
-
I and continuing
education regularly. Matching funds tuition
ass
istance is offered through the college health
grant. The monies awarded

through the RETAC grant will provide further
needed assistance with the tuition for these
classes. Law enforcement and fire have expressed
a need to offer some specialized

training in
haz
-
mat and tactical medical
response. Those courses will be offered to any
interested first responders. CPMC is

working toward a goal of sending three
people to become certified instructors for
PALS and TNCC.By having certified

instructors in house the tr
aining can be offered to
any person interested for a nominal or no
fee.Emergency Management will take

responsibility for providing NIMS training to
those personnel required to take the training.
Colorado Plains Medical Center and East

Morgan County Hospital will both be involved in
training employees on hazardous material
decontamination.

Goal Finish Date:

12/31/06

Ongoing Cost:



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Progress towards this goal? (Narrative)

The Morgan County EMS Council has sponsored the following toward
attaining this goal: Emergency
Medical Dispatch for three students @ $150. per=$450.; CPR for three students @ $50. per=$150.; PALS
Instructor course for six students @ $189. per=$1134.; CPR classes at MCC x 2 classes @ $100. per
class=$200.; CPR cards for

8 x $3.= $24.; MCI class refreshments @ $134.; MCC for 4 adult and 4 infant
manikins @ $979.; MCAS for 4 CPR manikins @ $644.00. All of these expenses are directly related to
continuing education of Morgan County EMS personnel in every discipline. Further

reimbursements will be
turned in prior to the November 1, 2007 deadline for submission. This is an ongoing goal at providing
education to our EMS responders.

Funds spent towards this goal?
Numbers only

3,715

Funds Remaining to be spent towards this

Nu
mbers
only

15,42
5

goal?

Or
Funding Shortfall towards this goal?
Numbers only



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Integration of Health services
Narrative:

Historically this council
has

maintained a back board replacement program
for all emergency response disciplines. We
have also maintained first responder kits for all
law enforcement vehicles, as well as some fire
first responders in outlying areas of the county.

Responsibility:

Partn
ers in this goal
would include the four Morgan County fire

agencies, the ambulance service and the receiving
facilities.The back boards are engraved with
Morgan County EMS to easily identify them at
distant facilities. The

ambulance service will recover a
ny boards that
are transferred with a patient to a facility outside
Morgan County via their equipment recovery
program.

Goal Start Date:

01/01/06

Estimated Cost:

$1400.00

Progress towards this goal? (Narrative)

Objective:

Purchase 4 back boards with

a
nnually. We also need to maintain a supply of
the back board straps that are not recovered.
These boards are traded between the first
responders and the receiving facilities. While a
recovery program for the boards has been
instituted by the ambulance serv
ice, there is a
constant shortage of boards within the system due
to losses by agencies other than the ambulance
service. It is the intent of the EMS Council to
continue to maintain first responder kits and
supplies for all vehicles of first responders. Th
e
supplies will be stored at the Ft.Morgan
ambulance station for replenishment to any first
responder needing supplies.

S
hort Term Goals:

This program is already in
place and only needs to be continued.

Goal Finish Date:

12/31/06

Ongoing Cost:

$1400.00

Funding for this goal will be expended prior to the cutoff date of November 1, 2007. This is an
ongoing program.



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Funds spent towards this goal?
Numbers only

0

Funds Remaining to be spent towards this

Numbers
only

1,40
0

goal?

Or
Funding Shortfall tow
ards this goal?
Numbers only



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-
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of Exhibit B

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46

of
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Prevention Narrative:

The Morgan County
EMS Council

will continue to provide and will sponsor on
-
going public education in the following areas of
injury prevention. The ambulance service will
continue the bicycle helmet/safety program.
Colorado Plains Medical Center will continue to
provide car seat safety for infants leaving the
facility. The Colorad
o State Patrol and Fort
Morgan PD have certified car seat technicians
that are available to inspect for proper car seat
installation. CSP also has a limited number of
car seats available for distribution at special
safety events. Brush Police Department wi
ll
continue anti
-
smoking education to the youth
through their school programs. Local law
enforcement agencies are members of the
TRIAD organization in Morgan County. Safety
programs are offered to the elderly citizens of
Morgan County through this organiza
tion.The
local child fatality team will be providing other
prevention and safety programs through the
school districts. EMS council agencies are active
in TRIAD, Child Fatality review team, CERT,
etc. and will be involved in all public education
and injury

prevention subjects.

Responsibility:

As stated in the narrative
specific agencies have taken responsibility for
specific topics. All topics are geared toward

providing public safety prevention education to
citizens of all ages.

Goal Start Date:

01/01/0
6

Estimated Cost:

$2500.

Objective:

The Morgan County EMS

Council has taken the
responsibility of
assisting with providing the above named
public education programs to its citizens. All
identified programs are designed to target
specific needs identified in Morgan County
and are meant to be a service to all age
groups. The council will be responsible f
or
assisting with providing printed materials for
each identified program as well as formal
presentations to the specific
groups or
organizations.

S
hort Term Goals:

These programs are
already in place. It is only necessary that the
EMS Council continue to

provide what ever
funding possible to assist with on

going maintenance of the programs.

Goal Finish Date:

12/31/06

Ongoing Cost:



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Progress towards this goal? (Narrative)

Reimbursements as follows:Morgan County Child Protection Team, $500.;KMart for Emergency Car
Seat Replacement program, $160.;MCAS for "Using Our Head" bicycle helmet safety program (40
helmets) $285.60; Morgan County FFA Chapters for the Farm Safety Progra
m,4 high schools @ $500.
ea=$2000.;MCAS for Medtronics AED for the Ft Morgan High School (as part of the RETAC AED's for
Schools program,) $995.00.All of these expenses are directly related to Injury Prevention in Morgan
County.The car seat program was ins
tituted to provide immediate car seat replacement to victims of
traffic accidents whereby the child/infant seat is damaged or destroyed.This provides a means of safe
transportation from the ED upon discharge.The ambulance service has sponsored the bicycle
helmet
program and is issuing these helmets to kids observed riding without a helmet.The Farm Safety
program was provided in February '07.FFA students from across the county were involved in the
planning,preparation & execution of the program.The AED for F
MHS was provided by the EMS Council
as a part of the regional RETAC program. FMHS did not fit the criteria for the donated AED.The
Council felt strongly that this school would benefit greatly from the AED.

Funds spent towards this goal?
Numbers only

3,94
1

Funds Remaining to be spent towards this

Numbers only

0

goal?

Or

Funding Shortfall towards this goal?
Numbers only

1,441


Public Education

Narrative:

The Morgan County EMS

Council is highly involved with public

education to citizens of all ages. Specific

programs are outlined in the Objectives

listed below.

Objective:

The EMS Council would like to

organize and sponsor an "Every 15 Minutes"
program for high school aged youth. The exercise is
to demonstrate the

trag
ic results of drinking and
driving. It is specifically scheduled just prior to a
high school main event, such as homecoming or
prom.Students are directly involved in the execution
of the exercise.This program is normally offered
every two or three yea
rs to ensure contact with all
driving age students. See attached document for
detailed budget information. This will be the top
priority for this goal. Secondary goals include the
comm center recording public service
announcements through the local radio s
tations;
police, fire, ems and 911
education materials
distri
buted to all age groups via various local
organizations and schools.The EMS Council is also
in pursuit of beginning a program for "life
-
lights".
This program will provide education to citizens
wh
ose residences are difficult to locate. The "life
-
lights" are a flashing
light bulb that can be inst
alled in
the porch light at a residence.Residents can turn the
porch light on to a flash mode to better assist first
responders



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with locating their residen
ce, especially after dark.A
limited number of those lights may be purchased by
the EMS council to provide to those in need of such
a device.

Responsibility:

Responsibility of these tasks will be shared by all agencies
S
hort Term
Goals:

Immediate goals wil
l be to involved in their identified or specific begin planning of the "Every
15 Minutes" exercise program including state and local law for spring 2006.This is a critical
preventionenforcement agencies, fire departments, program for Morgan County youth. S
econdary ems,
communications, coroners office, goals will be to assist with costs of printed local law enforcement
chaplains, airlife, educational materials as outlined above. and the local schools.

Goal Start Date:

01/01/06
Goal Finish Date:

12/31/06

Estimated Cost:

$2,300.
Ongoing Cost:

$2,300.00

Every 15 Minutes:Tshirts for participants & sponsors,$486., food & lodging for students & sponsors,
$954. (less $400. applied from the '06 RETAC Injury Prevention Grant)=$1040.; MCAS "CPR Friends &
Family" p
rogram for 100 students, $2751.30. The Every 15 Minutes program was completed in May '06
to include all jrs & srs from the high schools across the county. The program is a nationally recognized
"Drinking and Driving" prevention program. It was scheduled ju
st prior to high school proms and
graduation parties as a grim reminder of the dangers of drinking and driving. EMS Council members
attended the after program assemblies to view the impact on the participants. The program was well
received by parents and s
tudents and from the high level of emotion displayed in the assemblies the
program did have a huge impact on those involved. The "CPR Friends & Family" program was just
started this year by MCAS.100 Middle School students were given the course and given th
e kits to take
home and teach family members CPR. Follow up with the students indicate that this program reached
as many as 525 citizens.

Funds spent towards this goal?

Funds Remaining to be spent towards this
goal?

Or

Funding Shortfall towards this go
al?

Communications Systems Narrative:

Morgan County is in the process

of migrating from the current VHF radio
system to the state
-
wide 800MHz Digital
Trunked Radio System.The migration was
forced due to the FCC narrow banding of the
VHF frequencies. The
complete radio system

Numbers only

3,791

Numbers only

0

Numbers only

1,491

Objective:

As money is available, the EMS

Council may be requested to assist with the
purchase of some portable radios for
emergency responders.


Progress towards this goal? (Narrative)




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change will require every emergency response
agency to purchase new radios. A number of
portable radios were obtained through the 2004
State Homeland Security Program.Agencies
are still in need of many radios to be ready to
fully migrate to the new system.
Agencies are
currently in pursuit of grant funding
opportunities from multiple resources to secure
funding to aid with the purchase of the radios.

Responsibility:

Partners for this goal will
be Morgan County Ambulance Service,the

Communications Center an
d the EMS
Council.The cost for the portable radios is
approximately $3,000.

Goal Start Date:

01/01/06

Estimated Cost:

$30,000.00

Progress towards this goal?
(Narrative)

S
hort Term Goals:

This goal will only be
addressed by the EMS council as money is
a
vailable.There is very little chance that there will
be sufficient funding in 2006 to assist with this
purchase, but the goal is included since

communication is a critical part of our
EMTS.$30,000.00 would purchase approximately
10 radios per year.County w
ide we need
approximately 75 portable radios and 75 mobile
radio units to equip all emergency response
agencies.

Goal Finish Date:

12/31/06

Ongoing Cost:

$30,000.00

As explained in the above narrative this goal was not among the top priority goals for 2006. The goal
will find it's way in to future funding possibilities as the need continues to exist. Due to the high cost of
this goal the funds are better justified on
other goals at this time.


Funds spent towards this goal?

Numbers
only

0

Funds Remaining to be spent towards this


goal?

Numbers
only

30,0
00

Or


Funding Shortfall towards this goal?

Numbers only 0




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Human Resources Narrative:

Recruitment and retention

career fair, explorer program, There is an
ongoing need for maintaining a pool of
EMTs and first responders for Morgan
County Ambulance Service and the local
volunteer fire departments. This is a
problem not only on the local l
evel but is a
nation wide issue. Providing incentives,
materials, training, etc to increase the
recruitment of potential employees and
volunteers as well as retaining those
already in the system is a priority.

Responsibility:

1.Provide information to
the
community through press releases,

radio programs, mailings, and public
relations activities. 2. Research and provide
incentives to those interested in EMS
training and employmentopportunities.

Goal Start Date:

01/01/06

Estimated Cost:

$3,000.00

Progress towards this goal? (Narrative)

Objective:

1.Provide incentives for existing

employees/volunteers to stay in the system. 2.
Provide incentives/information to recruit
interested persons to enroll in initial training
courses, do ride alongs and bec
ome familiar
with local EMS agencies and opportunities. 3.
Promote volunteerism in the community.

S
hort Term Goals:

Partners include all Morgan
County EMS Council members, local news outlets,
school districts, Morgan

Community College and businesses.

Goal Finish Date:

12/31/06

Ongoing Cost:

$3,000.00

MCAS Career Day booth $75.; Bijou T
-
Quest stickers $75.00. The Fort Morgan Chamber of Commerce
sponsors a Career Day for students. The ambulance service had a booth at the fair with recruitment
informati
on for the students. The stickers are for application to items sponsored and purchased by the
Morgan County EMS Council as a means of identifying the equipment as sponsored by the Council.
There will likely be further expenditures in 2007 prior to the Nove
mber 1 cut off date for submission.

Funds spent towards this goal?
Numbers only

150

Funds Remaining to be spent towards this

Numbers
only

2,85
0

goal?

Or
Funding Shortfall towards this goal?
Numbers only

0



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Totals


Funds Received

$13,064

Funds Spent to Goals

$11,597

Remaining

$3,082




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Section 3: Goals for Phillips 2005




Integration of Health services Narrative:

Evaluate whether a joint billing service between
the Haxtun and Holyoke Ambulance Services
will be cost
-
effective and efficient.

Responsibility:

Haxtun and Holyoke
Ambulance Service.

Goal Start Date:

08/25/05

Estimated Cost:

$1000

Objective:

Decrease overall costs of
providing ambulance services to citizens
in and around Phillips County.

S
hort Term Goals:

Solicit brief economic
ananlysis to review if cost savings could be
gained without hurting the actual service
provided.

Goal Finish Date:

12/31/06

Ongoing Cost:

$0



Funds spent towards this goal?

$0,029.25

Funds Remaining to be spent towards this goal?

$1,250.00

Or


Funding Shortfall towards this goal?






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Responsibility:

Holyoke and Haxtun

S
hort Term Goals:

Purchase 30 new pagers

Ambulance services.

this year.

Goal Start Date:

08/25/05

Goal Finish Date:

12/31/06

Estimated Cost:

$3,000

Ongoing Cost:

$2,000 per year

Progress towards this goal? (Narrative)




Funds spent towards this goal?

$1,935.00

Funds Remaining to be spent towards this goal?

$1,065.00

Or


Funding Shortfall towards this goal?






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of Exhibit B

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Education Systems


Narrative:

Provide ongoing education that is mandated for

Objective:

Maintain the

certication, in addition to education to improve standards of

overall knowledge needed by

care. ACLS, BTLS, PEPP/PALS,and CPR classes will be

personnel to continue efficient

provided. Personnel will also be sent to conferences to

and effective service to all

improve standards of care.

patients.


S
hort Term Goals:

Schedule

Responsibility:

Haxtun and Holyoke Ambulance Service
Directors.

needed classes. Provide joint
classes to save dollars
wherever time and personnel


allow.

Goal Start Date:

08/25/05

Goal Finish Date:

12/31/06

Estimated Cost:

$6,000

Ongoing Cost:

Progress towards this goal? (Narrative)




Funds spent towards this goal?

$0,338.98

Funds Remaining to be spent towards this goal?

$6,000.00

Or


Funding Shortfall towards this goal?






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S
hort Term Goals:

Purchase new

Responsibility:

Haxtun and Holyoke

computer software to be able to send

Amubulance Service Directors.

pages more effectively. Licenses for


each site will be needed.

Goal Start Date:

08/25/05

Goal Finish Date:

12/31/06

Estimated Cost:

$1800

Ongoing Cost:

$200

Progress towards this goal? (Narrative)




Funds spent towards this goal?

10201.97

Funds Remaining to be spent towards this goal?

$0,000.00

Or


Funding Shortfall towards this goal?






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of Exhibit B

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Human Resources Narrative:

Both
services have issues with recruitment and
retention of able bodies personnel. We
need to find ways to enhance the image
and respectability of the job.

Responsibility:

Holyoke and Haxtun
Ambulance Service Directors

Goal Start Date:

08/25/05

Estimat
ed Cost:

$2,500

Progress towards this goal? (Narrative)

Objective:

Improve the morale of existing EMTs
to give them a desire to stay with the job.

S
hort Term Goals:

Purchase identifiable team
building tools such as coats or uniforms which
clearly identify the EMT and the Service.
Purchase informational medical references which
can be provided to the EMTs.

Goal Finish Date:

12/31/06

Ongoing Cost:

$500



Funds spent towards this goal?

$0,000.00

Funds Remaining to be spent towards this goal?

$2,500.00

Or


Funding Shortfall towards this goal?






Attachment B
-
6
of Exhibit B

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57

of
86

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