Purchasing Agent - Harris County

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HARRIS COUNTY

Job No
.


BID COVER SHEET



10/0346


BID FOR:

Fencing Materials, Installation Labor and Related Items for Harris County
(
F
or

one
year beginning approximately
January
1, 2011)


DUE

DATE
:

November 29,
2010




Due no later than

2:00 P.M.
local time in Houston
, T
exas. Bids received later
than the date and time above

will not be considered
.


OFFERORS NOTE
:


Carefully read all instructions, requirements and specifications. Fill out all forms
properly

and completely. Submit your bid with all appropriate supplements and/or
samples in an appropriately sized envelope or box. PACKAGE MUST SHOW
THE JOB NU
MBER, DESCRIPTION AND BE MARKED
"SEALED BID".




RETURN BID TO:

HARRIS COUNTY PURCHASING AGENT


1001
PRESTON AVENUE, SUITE 670


HOUSTON, TEXAS 77002



Buyer
:


Muddy McDaniel at (713) 755
-
6671 or email: david.mcdaniel@pur.hctx.net


Total Amount of Bid:

$



Company Name:














Company Address:














City, State, Zip Code:















Taxpayer Identification Number (T.I.N.):











Telephone
:
__________
___
___
_____
___

F
ax:_____________________

e
-
mail
:_____________________________


Do you carry Health Insurance on your employees?



Yes


No


If yes, what % of employees: ____%


How did you hear of this job?

Newspaper



O
ther



Signature:







Print Name







[Your signature attests to your offer to provide the goods and/or services in this bid according to the published provisions
of this
Job and certifies that all statements made by you are true
, complete

and correct.
All prices and signatures must be

typewritten
or written in ink
.

When an award letter is issued, it becomes a part of this contract. Contract is not valid until Purchase Order is
issued.]


Accepted by:
______________________________________
_

Date:
_____________________________






HARRIS COUNTY JUDGE ED EMMETT

DRM/vcj

Revised
03
/
10

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TABLE OF CONTENTS


This
bid/proposal package includes the components checked below.

If the item

is not

checked, it is
not applicable
to
this bid/proposal. Offerors are asked to review the
documentation

to be sure that all applicable parts are included. If
any
portion

of the
documentation

is missing, notify the Purchasing Department immediately.

Offeror should be
thoroughly familiar with all of the following items applicable to the bid/proposal before submitting an offer.



X

1.

Cover Sheet
-


Complete this page, sign
IN INK

and return it.



X

2.

Table of Contents
-

This page lists the applicable components of this bid/proposal documentation.



X

3.

General Requirements
-

It is offeror’s

responsibility to be thoroughly familiar with the General
Requirements.



X

4.

Specifications
-

This section contains
a

detailed description of the
goods
/services sought by the
County.



X

5.

Pricing/Delivery Information
-

This form is used to

solicit exact pricing of goods/services
, delivery,
and other
costs.



X


6.


Attachments


X


a.

Tax Form/Debt/Residence Certification
-

Complete this form and return it with
your offer.





b.
Bid Guaranty &

Performance Bond Information & Requirements
-

This form
applies only to certain bids/proposals. All public work contracts over $25,000
require a Payment Bond and over $100,000 must also have a Performance Bond, in a
form approved by the County. Please r
ead carefully and fill out completely.






c.

Bid Check Return Authorization Form
-

This form applies only to certain
bids/proposals. Read this form carefully and fill it out completely.






d.

Vehicle Delivery Instructions
-

Included
only when purchasing vehicles.




X

e.

Minimum Insurance Requirements





Included when applicable (does not supersede "Hold Harmless" section of General
Requirements).



X

f.

Worker’s Compensation Insurance Coverage Rule 110.110





This require
ment is applicable for a building or construction contract.


_____

g.

Financial Statement





When this information is required, you must use this form.



X

h.

Reference Sheet





When this information is required, you must use this sheet.



_____

i.

HIPAA Requirements



X

j.

Material and Installation Requirements


X

k
.

CPI
-
W Based Price Adjustment Calculations





Revised
11/09

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GENERAL REQUIREMENTS FOR BIDS


READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL
INSTRUCTIONS. YOU ARE RESPONSIBLE
FOR FULFILLING ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.


General Requirements apply to all advertised bids; however, these may be superseded, whole or in part, by OTHER DATA
CONTAINED HEREIN. Re
view the Table of Contents. Be sure your bid package is complete.


ACCESS TO RECORDS

In special circumstances, vendor may be required to allow duly authorized representatives of Harris County, the Harris County

Hospital District or the state and federal government

access to contracts, books, documents, and records necessary to verify the
n
ature and extent of the cost of services provided by vendor.




ADDENDA

When specifications are revised, the Harris County Purchasing Department will issue an addendum addressing the nature of the
change. Offerors must
sign and include it in the returned
bid package.


ASSIGNMENT

The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Harris County
Commissioners Court.


AWARD

Harris County reserves the right to award this contract on the basis of LOWEST
AND BEST OFFER in accordance with the
laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or

all
bids. In the event the lowest dollar offeror meeting specifications is not awarded a co
ntract, the offeror may appear before the
Commissioners Court, Hospital District Board of Managers, the Juvenile Board or other applicable governing body and present
evidence concerning his responsibility after officially notifying the Office of the Purcha
sing Agent of his intent to appear.


BID FORM COMPLETION

Fill out and return to the Harris County Purchasing Department ONE (1) complete bid form in an appropriately sized envelope
or box.
PACKAGE MUST SHOW THE JOB NUMBER, DESCRIPTION AND BE MARKED “SEAL
ED BID.”

An
authorized representative of the offeror should sign the Bid Cover Sheet. The contract will be binding only when signed by
Harris County, funds are certified by the County Auditor and or the Hospital District, as applicable, and a Purchase Or
der
issued.


BID RETURNS

Offerors must return all completed bids to the Harris County Purchasing Department reception desk at 1001 Preston Avenue,
Suite 670, Houston, Texas
before 2:00 P.M. LOCAL TIME IN HOUSTON, TEXAS

on the date specified.
Late bids wil
l
not be accepted
. Electronic bids requiring documentation, samples, etc. which cannot be uploaded must be received in the
Purchasing Office by the due date and time. Signatures requiring confirmation will be confirmed by the Purchasing Office.


BONDS

If

this bid requires submission of bid guarantee and performance bond, there will be a separate page explaining those
requirements. Bids submitted without the required bid bond or cashier's checks are not acceptable.


CERTIFICATION REGARDING DEBARMENT, SUSP
ENSION INELIGIBILITY, AND VOLUNTARY
EXCLUSION

The Contractor certifies by execution of this Contract that it is not ineligible for participation in federal or state assist
ance
programs under Executive Order 12549, "Debarment and Suspension." The Contracto
r further agrees to include this
certification in all contracts between itself and any subcontractors in connection with the services performed under this
Contract. Contractor also certifies that contractor will notify Harris County in writing immediately

if contractor is not in
compliance with Executive Order 12549 during the term of this contract. Contractor agrees to refund Harris County for any
payments made to the contractor while ineligible.


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COLOR SELECTION

Determination of colors of materials is
a right reserved by the using department unless otherwise specified in the bid.
Unspecified colors shall be quoted as standard colors, NOT colors which require up charges or special handling. Unspecified
fabrics or vinyls should be construed as medium gr
ade. If offeror fails to get color/material approvals prior to delivery of
merchandise, the using department may refuse to accept the items and demand correct shipment without penalty, subject to
other legal remedies.


CONTRACT OBLIGATION

Harris County Co
mmissioners Court must award the contract and the County Judge or other person authorized by the Harris
County Commissioners Court must sign the contract before it becomes binding on Harris County or the offerors. Department
heads are NOT authorized to si
gn agreements for Harris County. Binding agreements shall remain in effect until all products
and/or services covered by this purchase have been satisfactorily delivered and accepted.


CONTRACT RENEWALS

Renewals may be made ONLY by written agreement betwe
en Harris County and the offeror. Any price escalations are limited
to those stated by the offeror in the
original bid
.


DIGITAL FORMAT

If offeror obtained the bid specifications in digital format in order to prepare a response,
the bid must be submitted
in hard
copy

according to the instructions contained in this bid package. If, in its bid response, offeror makes any changes whatsoever
to the County's published bid specifications, the County's bid specifications
as published

shall control. Furthermore,

if an
alteration of any kind to the County's published bid specifications is only discovered after the contract is executed and is
or is
not being performed, the contract is subject to immediate cancellation.


DISQUALIFICATION OF OFFEROR

Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to Harris County cert
ifies
that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et se
q.,
as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or
any other person engaged in such line of business. Any or all bids may be rejected if the County believes that collusion exi
st
s
among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an

offeror and after the bids are opened, one of the bids is withdrawn, the result will be that all of the bids submitted by tha
t
o
fferor will be withdrawn; however, nothing herein prohibits a vendor from submitting multiple bids for different products or
services.


E
-
MAIL ADDRESSES CONSENT

Vendor affirmatively consents to the disclosure of its e
-
mail addresses that are provided to Ha
rris County, the Harris County
Flood Control District, the Harris County Hospital District including its HMO, the Harris County Appraisal District, or any
agency of Harris County. This consent is intended to comply with the requirements of the Texas Publi
c Information Act, Tex.
Gov’t Code Ann. §5
5
2.137, as amended, and shall survive termination of this agreement. This consent shall apply to e
-
mail
addresses provided by Vendor, its employees, officers, and agents acting on Vendor’s behalf and shall apply t
o any e
-
mail
address provided in any form for any reason whether related to this bid/proposal or otherwise.


EVALUATION

Evaluation shall be used as a determinant as to which bid items or services are the most efficient and/or most economical for

the County. It shall be based on all factors which have a bearing on price and performance of the items in the user
environment.

All bids are subject to tabulation by the Harris County Purchasing Department and recommendation to the
appropriate governing body. Compliance with all bid requirements, delivery and needs of the using department are
considerations in evaluating bids.
P
ricing is NOT the only criteria for making a recommendation
. The Harris County
Purchasing Department reserves the right to contact any offeror, at any time, to clarify, verify or request information with
regard to any bid.


FISCAL FUNDING

A multi
-
year lea
se or lease/purchase arrangement (if requested by the Special Requirements/Instructions), or any contract
continuing as a result of an extension option, must include fiscal funding out. If, for any reason, funds are not appropriat
ed to
continue the lease
or contract, said lease or contract shall become null and void on the last day of the current appropriation of
funds. After expiration of the lease, leased equipment shall be removed by the offeror from the using department without
penalty of any kind or
form to Harris County. All charges and physical activity related to delivery, installation, removal and
redelivery shall be the responsibility of the offeror.

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GOVERNING FORMS

In the event of any conflict between the terms and provisions of these requirem
ents and the specifications, the specifications
shall govern. In the event of any conflict of interpretation of any part of this overall document, Harris County's interpret
ation
shall govern.


GOVERNING LAW

This bid solicitation is governed by the competi
tive bidding requirements of the County Purchasing Act, Texas Local Government
Code, §262.021
et seq.,
as amended. Offerors shall comply with all applicable federal, state and local laws and regulations.
Offeror is further advised that these requirements

shall be fully governed by the laws of the State of Texas and that Harris County
may request and rely on advice, decisions and opinions of the Attorney General of Texas and the County Attorney concerning an
y
portion of these requirements.



GRANT FUNDING

Any contract entered into by the County that is to be paid from grant funds shall be limited to payment from the grant fundin
g
and the vendor/provider understands that the County has not set aside any County funds for the payment of obligations under a

gra
nt contract. If grant funding should become unavailable at any time for the continuation of services paid for by the grant,
and further funding cannot be obtained for the contract, then
the sole recourse of the provider shall be to terminate any further
s
ervices under the contract and the contract shall be null and void
.


HIPAA COMPLIANCE

Offeror agrees to comply with the requirements of the Health Insurance Portability and Accountability Act of 1996, Pub. L.
No. 104
-
191 (codified at 45 C.F.R. Parts 160 an
d 164), as amended ("HIPAA"); privacy and security regulations promulgated
by the United States Department of Health and Human Services ("DHHS"); Title XIII, Subtitle D of the American Recovery
and Reinvestment Act of 2009, Pub. L. No. 111
-
5, as amended ("
HITECH Act"); provisions regarding Confidentiality of
Alcohol and Drug Abuse Patient Records (codified at 42 C.F.R. Part 2), as amended; and TEX. HEALTH & SAFETY CODE
ANN. §§ 81.046, as amended, 181.001 et seq., as amended, 241.151 et seq., as amended, and

611.001 et seq., as amended
collectively referred to as "HIPAA", to the extent that the Offeror uses, discloses or has access to protected health informa
tion
as defined by HIPAA.


Offeror may be required to enter a Business Associate Agreement pursuant to

HIPAA.


HOLD HARMLESS AGREEMENT

Contractor, the successful offeror, shall indemnify and hold Harris County harmless from all claims for personal injury, deat
h
and/or property damage resulting directly or indirectly from contractor's performance. Contract
or shall procure and maintain,
with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and
property damage with adequate limits to cover contractor's liability as may arise directly or indire
ctly from work performed
under terms of this bid. Certification of such coverage must be provided to the County upon request.


INSPECTIONS & TESTING

Harris County reserves the right to inspect any item(s) or service location for compliance with specifications and requiremen
ts
and needs of the using department. If an offeror cannot furnish a sample of a bid item, where applicable, for review, or fai
ls
to
satisfactorily show an ability to perform, the County can reject the bid as inadequate.


INVOICES AND PAYMENTS

Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purc
hase
order number
. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise
incorrect, will be returned to the offeror for correction. Under term contracts, when multiple deliveries and/or services ar
e
required, the offe
ror may invoice following each delivery and the County will pay on invoice. Contracts providing for a
monthly charge will be billed and paid on a monthly basis only. Prior to any and all payments made for goods and/or services

provided under this contrac
t, the offeror should provide his Taxpayer Identification Number or social security number as
applicable. This information must be on file with the Harris County Auditor’s office. Failure to provide this information m
ay
result in a delay in payment and/o
r back
-
up withholding as required by the Internal Revenue Service.


MAINTENANCE

Maintenance required for equipment bid should be available in Harris County by a manufacturer
-
authorized maintenance
facility. Costs for this service shall be shown on the
Pricing/Delivery Information form. If Harris County opts to include
maintenance, it shall be so stated in the purchase order and said cost will be included. Service will commence only upon
expiration of applicable warranties and should be priced accordin
gly.


MATERIAL SAFETY DATA SHEETS

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Under the "Hazardous Communication Act", commonly known as the "Texas Right To Know Act", an offeror must provide to
the County
with each delivery
, material safety data sheets which are applicable to hazardous substances d
efined in the Act.
Failure of the offeror to furnish this documentation will be cause to reject any bid applying thereto.


NAME BRANDS

Specifications
may

reference name brands and model numbers. It is not the intent of Harris County to restrict these bid
s in
such cases, but to establish a desired quality level of merchandise or to meet a pre
-
established standard due to like existing
items. Offerors may offer items of equal stature and the burden of proof of such stature rests with offerors. Harris Count
y
shall act as sole judge in determining equality and acceptability of products offered.


NEW MILLENIUM COMPLI
ANCE

All products and/or services furnished as part of this contract must be compliant for the present year and forward. This app
lies
to all comp
uters including hardware and software as well as all other commodities with date sensitive embedded chips.


POTENTIAL CONFLICTS
OF INTEREST

An outside consultant or contractor is prohibited from submitting a bid for services on a Harris County project of w
hich the
consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint venturer or was

in
any other manner associated by ownership to any party that was a designer or other previous contributor. If such a co
nsultant
or contractor submits a prohibited bid, that bid shall be disqualified on the basis of conflict of interest, no matter when t
he
conflict is discovered by Harris County. Potential bidders are advised that they may have disclosure requirements purs
uant to
Texas Local Government Code, Chapter 176.


This law requires persons desiring to do business with the County to disclose
any gifts valued in excess of $250 given to any County Official or the County Official’s family member, or employment of any
Co
unty Official or the County Official’s family member during the preceding twelve (12) month period.


The disclosure
questionnaire must be filed with the Harris County Clerk.


Refer to Texas Local Government Code, Chapter 176 for the details
of this law.


P
RICING

Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Deliv
ery
Information form.
Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be hon
ored
during the course of the contract.

All prices must be written in ink or typewritten. Pricing on all transportation, freight,
drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional c
harges
of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and
attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing

preva
ils.


PURCHASE ORDER AND DELIVERY

The successful offeror

shall not deliver products or provide services without a Harris County Purchase Order, signed by an
authorized agent of the Harris County Purchasing Department. The fastest, most reasonable delivery time shall be indicated b
y
the offeror in the proper pl
ace on the Pricing/Delivery Information form. Any special information concerning delivery should
also be included, on a separate sheet, if necessary. All items shall be shipped
F.O.B. INSIDE DELIVERY

unless otherwise
stated in the specifications. This s
hall be understood to include bringing merchandise to the appropriate room or place
designated by the using department. Every tender or delivery of goods must fully comply with all provisions of these
requirements and the specifications including time, de
livery and quality. Nonconformance shall constitute a breach which
must be rectified prior to expiration of the time for performance. Failure to rectify within the performance period will be
considered cause to reject future deliveries and cancellation o
f the contract by Harris County without prejudice to other
remedies provided by law.
Where delivery times are critical, Harris County reserves the right to award accordingly
.


RECYCLED MATERIALS

Harris County encourages the use of products made of recycle
d materials and shall give preference in purchasing to products
made of recycled materials if the products meet applicable specifications as to quantity and quality. Harris County will be
the
sole judge in determining product preference application.




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SCANNED OR RE
-
TYPED RESPONSE


If in its response, offeror either electronically scans, re
-
types, or in some way reproduces the County's published proposal package,
then in the event of any conflict between the terms and provisions of the County's publishe
d proposal package, or any portion
thereof, and the terms and provisions of the response made by offeror, the County's proposal package
as published

shall control.
Furthermore, if an alteration of any kind to the County's published proposal package is onl
y discovered after the contract is
executed and is or is not being performed, the contract is subject to immediate cancellation.


SEVERABILITY

If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specificatio
ns shall be held
invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby
declared that such remaining portions would have been included in these requirements and the specifications as thou
gh the
invalid portion had been omitted.


SILENCE OF SPECIFICATIONS

The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concernin
g any
point, shall be regarded as meaning that only the best co
mmercial practice is to prevail and that only material and workmanship
of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. T
he items
furnished under this contract shall be new, unused
of the latest product in production to commercial trade and shall be of the
highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and

construction of such items and shall be an established

supplier of the item bid.


SUPPLEMENTAL MATERIALS

Offerors are responsible for including all pertinent product data in the returned bid package. Literature, brochures, data s
heets,
specification information, completed forms requested as part of the bid p
ackage and any other facts which may affect the
evaluation and subsequent contract award should be included. Materials such as legal documents and contractual agreements,
which the offeror wishes to include as a condition of the bid, must also be in the r
eturned bid package. Failure to include all
necessary and proper supplemental materials may be cause to reject the entire bid.


TAXES

Harris County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Harris
County
claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax
Exemption Certificates will be furnished upon written request to the Harris County Purchasing Agent.


TERM CONTRACTS

If the contract

is intended to cover a specific time period, the term will be given in the specifications under SCOPE.


TERMINATION

Harris County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, includin
g
warranties o
f offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition
to and not in lieu of any other remedies which Harris County may have in law or equity. Default may be construed as, but not

limited to,

failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any
and all services required to Harris County's satisfaction and/or to meet all other obligations and requirements. Harris Coun
ty
may termin
ate the contract without cause upon thirty (30) days written notice.


TERMINATION FOR HEAL
TH AND SAFETY VIOLAT
IONS.

Harris County has the option to terminate this contract immediately without prior notice if offeror fails to perform any of i
ts
obligations
in this contract if the failure (a) created a potential threat to health or safety or (b) violated a law, ordinance, or
regulation designed to protect health or safety.


TITLE TRANSFER

Title and Risk of Loss of goods shall not pass to Harris County until H
arris County actually receives and takes possession of
the goods at the point or points of delivery. Receiving times may vary with the using department. Generally, deliveries may

be made between 8:30 a.m. and 4:00 p.m., Monday through Friday. Offerors a
re advised to consult the using department for
instructions. The place of delivery shall be shown under the "Special Requirements/Instructions" section of this bid package

and/or on the Purchase Order as a "Deliver To:" address.




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WAIVER OF SUBROGATION

O
fferor and offeror's insurance carrier waive any and all rights whatsoever with regard to subrogation against Harris County a
s
an indirect party to any suit arising out of personal or property damages resulting from offeror's performance under this
agreeme
nt.


WARRANTIES

Offerors shall furnish all data pertinent to warranties or guarantees which may apply to items in the bid. Offerors may not
limit
or exclude any implied warranties. Offeror warrants that product sold to the County shall conform to the sta
ndards established
by the U.S. Department of Labor under the Occupational Safety and Health Act of 1970. In the event product does not
conform to OSHA Standards, where applicable, Harris County may return the product for correction or replacement at the
o
fferor's expense. If offeror fails to make the appropriate correction within a reasonable time, Harris County may correct at

the
offeror's expense.





VENDORS OWING TAXES OR OTHER DEBTS

Pursuant to TX Local Government Code 262.0276, Harris County
Commissioners Court has adopted a policy which requires
that vendors’ taxes and other Harris County debts be current as of the date bids/proposals are due. Bidders with delinquent
county taxes or other county debts on the due date will not be eligible for

award. Whether or not a vendor’s taxes are
delinquent will be determined by an independent review of the Tax Office records. Prior to submitting an offer, vendors are

encouraged to visit the Tax Office website at www.hctax.net, set up a portfolio of th
eir accounts and make their own initial
determination of the status of their tax accounts. Vendors who believe a delinquency is reflected in error must contact the T
ax
Office to correct any errors or discrepancies prior to submitting their offer in order t
o ensure that their offer will be considered.
Furthermore, if, during the performance of this contract, a vendor’s taxes become delinquent or a vendor becomes otherwise
indebted to Harris County, Harris County reserves the right to provide notice to the
Auditor or Treasurer pursuant to Texas
Local Government Code §154.045. This policy is effective for all bids/proposals due on or after November 1, 2009.


























Revised
0
8
/10

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9

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24


SPECIFICATIONS


Fencing Materials, Installation Labor and Related Items for Harris County


SCOPE

Harris County is soliciting bids for a term contract for fencing materials, installation labor and related items
for Harris County for a period of one year beginning
approximately January 1, 2011.



A pre
-
bid conference is scheduled for
November 22, 2010, at 2:00 p.m.

in the conference room of the Office
of the Purchasing Agent, 1001 Preston, Suite #670, Houston, TX.
Attendance is not mandatory, but all
bidders are en
couraged to attend in order to have a better understanding of the requirements of this
bid
.
Persons with disabilities requiring special accommodations should contact the Office of the Purchasing
Agent at (713) 755
-
5036 at least two (2) days prior to the c
onference.


For information regarding the bid process or for technical information concerning the products and/or
services described in this bid, contact Muddy McDaniel of the Office of the Purchasing Agent at (713) 755
-
6671.


DESCRIPTION


A.

Materials


The contractor shall furnish, and deliver as required, if required, within forty
-
eight (48) hours of receipt
of order, on an “as needed” basis, to various locations throughout Harris County, fencing material and
related items as listed in the then current
Southwest Region Merchants Metals Wholesale Fence Catalog.
Harris County
will use

standard package (SP) quantities.
See Attachment j.,
Material and Installation
Requirements,

for details of material which will be used for fencing projects throughout Harr
is County.


For bidding purposes, the
“Estimated Quantity” column of Item No. 1
of the Pricing/Delivery
Information Sheet of the bid represents Harris County’s estimated purchases of fencing material at the
then
current
Merchant Metals SP catalog prices.

Each bidder must offer a
percentage “discount or
premium”
in the column
under “Unit Price” of Item No. 1 that
, when applied to the estimated purchase
figure, determines the actual price to Harris County.

For example, if $
10
0,000 is the estimated annual
do
llar expenditure by Harris County and a 10% premium applies, the percentage would be 110% and the
“Total Price” would be $11
0
,000.

If $100,000 is the estimated annual dollar expenditure by Harris
County and a 10% discount applies, the percentage would be
90% and the “Total Price” would be
$90,000.


Finally, though the initial purchase under any contract resulting from this bid must be invoiced at the
then current Merchants Metals catalog price adjusted by the bid multiplier, and, though the bid multiplier
must remain constant throughout the contract, including all renewal years, all decreases to the Merchants
Metals catalog prices must be passed on to the county, and any increases to the Merchants Metals catalog
prices may be passed along to the county. In
creases to the Merchants Metals catalog prices must be
accompanied by documentation from the manufacturer evide
ncing the adjustment.
Copies of the revised
price list(s) shall be sent directly to Harris County Auditor, Attn.: Accounts Payable, 1001 Preston

Avenue, Suite 800, Houston, Texas, 77002, as well as to all requesting Harris County departments. Each
price list shall show the job number and title.




B.

Installation Labor


In addition, if required, contractor must install fencing in complete compliance

to the specifications

Page
10

of
24



as published by the American Society for Testing and Materials in the “Selected ASTM Standards for
Fence Materials and Products”. See Attachment j, Material and Installation Requirements, for additional
installation requirements.



Installation pricing must be bid on a per foot basis depending on the estimated feet per job, with all
materials, site preparation, and grading supplied by Harris County. The installation site is to be
considered free of any underground utilities and st
ructures. Posts shall be set in concrete and crowned as
stated per ASTM. Installations can be normally performed using hand held tools; no heavy equipment
should be required.


Should heavy equipment be required for installation, or labor tasks not specifi
cally listed on the
Pricing/Delivery Information sheet(s) are required in performance of the contract, said items may be
charged as “related items”. Please include any applicable price lists with your bid.


Harris County will only allow the contractor to

invoice one (1) roundtrip charge per project
.

As well, the
c
ontractor will not be allowed to invoice
for a trip charge when visiting sites
to

estimat
e

projects.



C.

Submittals


1.

Contractor must submit with their bid the following items:


a.

Proof of insurance as required in attachment e, Minimum Insurance Requirements and attachment
f, Workers’ Compensation Insurance C
overage,

b.

List of references as required in attachment h, References
.


2.

Once the bid is awarded, the successful contractor must
submit the following item(s) prior to
commencement of work:


a.

Four (4) copies of the current Southwest Region Merchants Metals Wholesale Fence catalog.


Related Items:

Bidder may offer for sale additional items related to the scope of goods and/or services
described above and/or listed in the Pricing/Delivery Information Section of this bid by identifying other
items and/or brands not identified by Harris County in this bid. Though the “related items” offered may be
considered during the award recommendatio
n, and/or may be made a part of a subsequent contract, if any,
with Harris County, the affect of the related items cannot be extended and totaled in determining the lowest
bidder since an estimated usage is unknown.
Purchases by Harris County of related i
tems should not
exceed 20% of the total annual purchases under the contract.



When submitting invoices to Harris County, the contractor must identify, on the invoice, any items which are
considered “related items”. Related items are any items that are n
ot listed in the Southwest Region
Merchants Metals Wholesale Fence catalog. Contractor should list under Pricing/Delivery Information, Item
II, Related Items, all catalogs and discounts which may be utilized to purchase “related items” on this
contract.


The rates quoted on the Pricing/Delivery Information sheet must be all
-
inclusive. Harris County will not
allow for any other rates or charges. The bidder should
also
include proof of insurance, as

required in
attachment e., Minimum Insurance Requirements,
and references, as detailed in attachment h., References,
with this
bid
.


Page
11

of
24


PRICING/DELIVERY INFORMATION


I.

Pricing:

Bidder must complete open
spaces

provided below
. Quantities are
estimated, Harris
County may require more or less.

In case of discrepancy between unit

pricing

and
total

pricing,
unit

pricing

governs
. Harris County may award by total, by group, by item,

or

as best serves
the county.
Pricing must be all inclusive.
Harris County will not allow for any other rates
or charges.



Item
No.

Description

Unit of
Measure

Estimated
Quantity


Unit
Price


Total Price

A
.

Fencing Material:

Standard
Package (SP)








1
.

Galvanized







a.

chain link fabric

+ /
-

50
,000

x

%

=

$

b.

f
ittings

+ /
-

75
,000

x

%

=

$

c
.

framework

+ /
-

75
,000

x

%

=

$


2.

Vinyl coated







a.

chain link fabric

+ /
-

50
,000

x

%

=

$

b.

fittings

+ /
-

75
,000

x

%

=

$

c.

framework

+ /
-

75
,000

x

%

=

$


3.

S
chedule 40

+ /
-

100
,000

x

%

=

$









B
.

Fence Installation (Labor only):








1
.

6' high









a
.

0
-

250'

ft

10,000

x



=

$



b
.

251
-

500'

ft

5,000

x



=

$



c
.

501'
-

over

ft

2,000

x



=

$


2
.

7
' high








a
.

0
-

250'

ft

5,
000

x



=

$


b
.

251
-

500'

ft

2,000

x



=

$


c
.

501'
-

over

ft

2,000

x



=

$


2
.

8' high









a
.

0
-

250'

ft

7,
000

x



=

$



b
.

251
-

500'

ft

2,000

x



=

$



c
.

501'
-

over

ft

2,000

x



=

$


3
.

10' high









a
.

0
-

250'

ft

5
,500

x



=

$



b
.

251
-

500'

ft

1,000

x


=

$


4
.

12' high, 0
-

250'

ft

2,000

x


=

$


5
.

15' high, 0
-

250'

ft

1,000

x


=

$


6
.

20' high, 0
-

250'

ft

2,000

x


=

$


7
.

Top barbed wire with arms

ft

10,000

x


=

$



Page
12

of
24


Item
No.

Description

Unit of
Measure

Estimated
Quantity


Unit
Price


Total Price

C
.

Gate installation
charge:








1
.

Single walk gate

ea

25

x



=

$


2
.

Double drive gate

ea

25

x



=

$


3
.

Cantilever gate

ea

25

x



=

$


4
.

Track gate

ea

25

x



=

$


5
.

Barrier gate

ea

50

x



=

$


6
.

Farm gate

ea

100

x



=

$

D
.

Gate operator installation
charge:








1
.

Single swing gate

ea

10

x



=

$


2
.

Cantilever gate

ea

10

x



=

$

E
.

Equipment charges (per day):










1
.

Air compressor w/ jack hammer

day

30

x



=

$


2
.

Welding machine

day

30

x



=

$


3
.

Cutting torch

day

30

x



=

$


4
.

Generator

day

30

x



=

$


5
.

Pneumatic Drill

day

30

x



=

$



F.

Trip Charge (roundtrip)

Ea

100

x


=

$




Grand Total






$


II.

Related Items:

Identify a specific document and pricing reference, for example, ABC, Inc. 10/1/96
Fall Catalog list price column, or XYZ Co. 1/1/96 Jobber Price Sheet wholesale price column, etc.,
and a multiplier thereto, for example, 75% to indicate a 25% discount, or

110% to indicate a 10%
premium.
The purchases by Harris County of these related items should not exceed 20% of
the total annual purchases under the contract.


1.

Document and pricing reference:
















Multiplier:











2.

Document and pricing reference:


















Multiplier:







3.

Document and pricing reference:


















Multiplier:







III.

Renewal Option:

Harris County may
consider four (4) one year renewal options, renewable one
year at a time, based on the same terms, conditions and
with future pricing, for labor only, revised
according to Attachment
k
, CPI
-
W

Based Price Adjustment Calculations.
Renewal is subject to
appr
oval by Harris County Commissioner’s Court. Once renewal options are exhausted, the
contract must be rebid. Harris County reserves the right to rebid at any time as is in its best
interest and is not automatically bound to renew.

Page
13

of
24


Job N
o.:_
10/0346
_


Attachment a

TAX FORM/DEBT/RESIDENCE CERTIFICATION

(for Advertised Projects)

Taxpayer Identification Number (T.I.N.):











Company Name submitting Bid/Proposal:











Mailing Address:














Are you registered to do business in the State of Texas?

Yes


No



If you are an individual, list the names and addresses of any partnership of which you are a general partner or any
assumed name(s) under which you operate your business










































I.

Property
:

List all taxable property in Harris County owned by you or above partnerships as well as any
d/b/a names.

(Use a second sheet of paper if n
ecessary.)


Harris County Tax Acct. No.*

Property address or location**




































































*

This is the property account identification number assigned by the Harris County Appraisal District.

**
For real property, specify the property address or legal description. For business pe
rsonal property, specify the
address where the property is located. For example, office equipment will normally be at your office, but
inventory may be stored at a warehouse or other location.


II.


Harris County Debt

-

Do you owe any debts to Harris Coun
ty (taxes on properties listed in I above,
tickets, fines, tolls, court judgments, etc.)?




Yes


No



If yes, attach a separate page explaining the debt.


III.

Residence Certification

-

Pursuant to Texas Government Code §2252.001
et seq.
, as amended, Harris
County requests Residence Certification. §2252.001
et seq.

of the Government Code provides some
restrictions on the awarding of governmental contracts; pertinent provisions of §2252.001 are stated below:



(3)

"Nonresident bidder" ref
ers to a person who is not a resident.


(4)

"Resident bidder" refers to a person whose principal place of business is in this state, including
a contractor whose ultimate parent company or majority owner has its principal place of
business in this state.




I certify that





is a Resident Bidder of Texas as defined in Government







[Company Name]



Code §2252.001.



I certify that





is a Nonresident Bidder as defined in Government Code




[Company Name]




§2252.001 and our principal place of business is





.










[City and State]

Revised
11/09

Attachment e



Page
14

of
24


MINIMUM INSURANCE REQUIREMENTS




The contractor shall, at all times during the term of this contract, maintain insurance coverage with
not less than the type and requirements shown below. Such insurance is t
o be provided at the sole
cost of the contractor. These requirements do not establish limits of the contractor's liability.




All policies of insurance shall waive all rights of subrogation against the County, its officers,
employees and agents.




Upon
request, certified copies of original insurance policies shall be furnished to Harris County.




The County reserves the right to require additional insurance should it be deemed necessary.



A.

Workers' Compensation (with Waiver of subrogation to Harris
County) Employer's Liability,
including all states, U.S. Longshoremen, Harbor Workers and other endorsements, if applicable to the
Project.



Statutory, and Bodily Injury by Accident: $100,000 each employee. Bodily Injury by Disease:
$500,000 policy lim
it $100,000 each employee.



B.

Commercial General Liability Occurrence Form including, but not limited to, Premises and
Operations, Products Liability Broad Form Property Damage, Contractual Liability, Personal and
Advertising Injury Liability and where
the exposure exists, coverage for watercraft, blasting collapse,
and explosions, blowout, cratering and underground damage.


$300,000 each occurrence Limit Bodily Injury and Property Damage Combined $300,000 Products
-
Completed Operations Aggregate Limit $5
00,000 Per Job Aggregate $300,000 Personal and
Advertising Injury Limit. Harris County shall be named as "additional insured" on commercial
general liability policy.



C.


Automobile Liability Coverage:


$300,000 Combined Liability Limits. Bodily Injury and

Property Damage Combined. Harris County
shall be named as "additional insured" on automobile policy.







Revised 12/00



Page
15

of
24


Attachment f

Page 1 of 2


TWCC RULE 110.110 WORKERS' COMPENSATION INSURANCE COVERAGE



If this bid/proposal package is for a building or construction contract, all of the provisions of this rule as shown below ap
ply.
Since this is a mandatory requirement, cost increases should not be experienced because of the need to comply with the Texas
Workers' Compensation Law. For additional information contact the Texas Workers' Compensation Commission, Southfield
Building, 400 S. IH
-
35, Austin, Texas 78704
-
7491, (512) 440
-
3618.


A.

Definitions:




Certificate of coverage ("Certificate")

-

A copy of
a certificate of insurance, a certificate of authority to self
-
insure issued by the commission, or a coverage agreement, TWCC
-
81, TWCC
-
82, TWCC
-
83, or TWCC
-
84
showing statutory workers' compensation insurance coverage for the person's or entity's employees

providing
services on a project, for the duration of the project.




Duration of the project

-

Includes the time from the beginning of the work on the project until the
contractor's/person's work on the project has been completed and accepted by the gover
nmental entity.




Persons providing services on the project ("subcontractor" in §406.096)

-

Includes all persons or entities
performing all or part of the services the contractor has undertaken to perform on the project, regardless of
whether that person
contracted directly with the contractor and regardless of whether that person has employees.
This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers,
owner
-
operators, employees of any such entity, or e
mployees of any entity which furnishes persons to provide
services on the project. "Services" include, without limitation, providing, hauling or delivering equipment or
materials, or providing labor, transportation, or other service related to a project.

"Services" does not include
activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of
portable toilets.


B.

The Contractor shall provide coverage, based on proper reporting of classification codes and pa
yroll amounts and filing
of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all
employees of the contractor providing services on the project, for the duration of the project.


C.

The Contractor
must provide a certificate of coverage to the governmental entity prior to being awarded the contract.


D.

If the coverage period shown on the Contractor's current certificate of coverage ends during the duration of the project,
the Contractor must, prior to
the end of the coverage period, file a new certificate of coverage with the governmental
entity showing that coverage has been extended.


E.

The Contractor shall obtain from each person providing services on a project, and provide to the governmental entit
y:



(1)

A certificate of coverage, prior to that person beginning work on the project, so the governmental entity will
have on file certificates of coverage showing coverage for all persons providing services on the project; and



(2)

No later than seven

(7) days after receipt by the Contractor, a new certificate of coverage showing extension of
coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the
project.

F.

The Contractor shall retain all required

certificates of coverage for the duration of the project and for one (1) year
thereafter.


G.

The Contractor shall notify the governmental entity in writing by certified mail or personal delivery, within ten (10)
days after the contractor knew or should h
ave known, of any change that materially affects the provision of coverage
of any person providing services on the project.


Page
16

of
24


Attachment f

Page 2 of 2



H.

The Contractor shall post on each project site a notice, in the text, form and
manner prescribed by the Texas Workers'
Compensation Commission, informing all persons providing services on the project that they are required to be covered,
and stating how a person may verify coverage and report lack of coverage.


I.

The Contractor shal
l contractually require each person with whom it contracts to provide services on a project to:



(1)

Provide coverage, based on reporting of classification codes and payroll amounts and filing of any coverage
agreements, which meets the statutory requirem
ents of Texas Labor Code, Section 401.011(44) for all its
employees providing services on the project, for the duration of the project.



(2)

Provide to the Contractor, prior to that person beginning work on the project a certificate of coverage showing
th
at coverage is being provided for all employees of the person providing services on the project, for the
duration of the project.



(3)

Provide the Contractor, prior to the end of coverage period, a new certificate of coverage showing extension of
coverage
, if the coverage period shown on the current certificate of coverage ends during the duration of the
project.



(4)

Obtain from each other person with whom it contracts, and provide to the Contractor:




(a)

A certificate of coverage, prior to the other
person beginning work on the project, and




(b)

a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if
the coverage period shown on the current certificate of coverage ends during the duration of the
proje
ct;



(5)

Retain all required certificates of coverage on file for the duration of the project and for one (1) year thereafter.



(6)

Notify the government entity in writing by certified mail or personal delivery, within ten (10) days after the
person knew

or should have known, of any change that materially affects the provision of coverage of any
person providing services on the project; and



(7)

Contractually require each person with whom it contracts, to perform as required by paragraphs (1)
-

(7), with

the certificates of coverage to be provided to the person for whom they are providing services.


J.

By signing this contract or providing or causing to be provided a certificate of coverage, the Contractor is representing to
the governmental entity that a
ll employees of the contractor who will provide services on the project will be covered by
workers' compensation coverage for the duration of the project, that the coverage will be based on proper reporting of
classification codes and payroll amounts, and
that all coverage agreements will be filed with the appropriate insurance
carrier or, in the case of a self
-
insured, with the commission's Division of Self
-
Insurance Regulation. Providing false or
misleading information may subject the contractor to admin
istrative penalties, criminal penalties, civil penalties, or other
civil actions.


K.

The Contractor's failure to comply with any of these provisions is a breach of contract by the contractor which

entitles the governmental entity to declare the contract void

if the Contractor does not remedy the breach

within ten (10)
days after receipt of notice of breach from the governmental entity.






Revised 4/02



Page
17

of
24



Attachment h

REFERENCES




Reference #1


Organization Name:













Contact Name/Telephone No.:











Address:




























Services provided:


































































































Reference #2


Organization Name:













Contact Name/Telephone No.:











Address:




























Services provided:




































































































Reference #3


Organization Name:













Contact Name/Telephone No.:











Address:




























Services provided:

































































































Page
18

of
24


REFERENCES (Continued)

Reference #4


Organization Name:













Contact Name/Telephone No.:











Address:




























Services provided:



































































































Reference #5


Organization Name:













Contact Name/Telephone No.:











Address:




























Services pr
ovided:



































































































Reference #6


Organization Name:













Contact Name/Telephone No.:











Address:




























Services provided:





































































































Page
19

of
24



Attachment
j
.

Page 1 of 5


Material and Installation Requirements


C
hain
-
link Fabric


Fabric shall be hot dipped galvanized after weaving with a minimum zinc coating
weight per ASTM A
-
392 Class 1 and or RR
-
F
-
191/ 1C or Type 2, aluminum
-
coated steel wire. Fabric
shall be fabricated of 9
-
gauge wire woven in 2
-
inch mesh. Fab
ric height shall be as shown and installed
on the side of the post indicated. It shall be attached to terminal posts with stretcher bars and tension
bands and pulled tight to provide a smooth uniform appearance free from sag. Bands shall be spaced at
appr
oximately 15
-

inch intervals. Fabric shall be fastened to line posts at approximately 15
-
inch intervals
and fastened to top rails and tension wires at approximately 24
-
inch intervals. Cutting fabric shall be
untwisted and removing pickets and splicing shal
l be accomplished by weaving a single picket into the
ends of the rolls to be joined to make a complete stretch.


1.

Fabric Height: (4’) (5’) (6’) (7’) (8’) (9’) (10’) (12’) and others height as specified by
design engineering agency.

2.

Mesh size and wire diame
ter will be 9
-
gauge (0.148in. diameter) as specified by
engineering agency.

3.

Finish shall meet all requirements of the ASTM A 392 coating weights and uncoated
wire surface specified by engineering agency. Top selvage shall be twisted and the
bottom selvage
shall be knuckled as specified by engineering agency.


Framework



Post and rails shall conform to the strength requirements of ASTM A 53 schedule 40
pipes. The following type will be used for all posts, rails, braces and gate frames.


1.

Type 1 steel pipe, h
ot dip galvanized, conforming to F 1083, plain ends, schedule 40
pipes. The type 1 pipe shall meet the following size and dimension requirements, with
tolerance as in ASTM F 1083. Size and dimension requirements of fence

and gate
framework as specified b
elow.




O. D. (inch)

Weight, lbs/lineal ft (Type 1)

1.6600

2.27

1.9000

2.72

2.3750

3.65

2.8750

5.79

4.0000

9.11

6.6250

18.97

8.6250

28.55


2.

Terminal Post


Shall be Type 1 schedule 40 pipe and shall meet the requirements and
tolerances of ASTM F 1083.

3.

End, Corner and Pull Post


For fabric height from 4 ft. to 10 ft. shall be 2.875” O.D
post. For fabric height from 12 ft. to 20 ft. shall be
4.00” O.D post.




Page
20

of
24




Attachment
j
.

Page 2 of 5


4.

Line or Intermediate Post


For fabric height from 4 ft. to 10 ft. shall be 2.375” O.D
post. Fabric height from 12 ft. to 20 ft. shall be 2.875” O.D post and shall meet the
requirements and tolerance of ASTM
F 1083.

5.

Gatepost


Gatepost supporting a single leaf gate or one leaf of a double gate installed
up to 6 ft. in width shall be 2.875” O.D. Gate leaf from 6 ft. to 12 ft. in width will use
4.00” O.D. Gate leaf from 12 ft. to 18 ft. in width shall use 6.6
25” O.D. Gate leaf
from 18 ft. to 24 ft. in width shall use 8.625” O.D. All pipe shall meet the
requirements and tolerance of ASTM F 1083.

6.

Top rail


Top rails with the use of seven in sleeve, shall run continuously through the
top caps or extension arms
. Intermediate and bottom rails shall be connected to the line
and terminal post using boulevards or bands and rail ends. Attachment bolts for bands
shall be 5/16” x 1
-
½” carriage bolts with nuts.

7.

Center rail (1.660” O.D. Type 1 pipe)


Center rails are re
quired for fabric over 10 ft.
in height.

8.

Bottom rail (1.660” O.D. Type 1 pipe


Provide means for attaching rail securely to
each gate, corner, pull and end post.

9.

Post brace assembly


Use manufacturer’s standard adjustable brace at end and gate
posts and

both sides of corner and pull post, with the horizontal brace located at mid
height of the fabric. Use the same material as the top rail for brace and truss to line post

with a 3/8” diameter rod and adjustable tightener.


Fittings &
Accessories
-

Fitting
shall be manufactured in conformance with the requirements of ASTM F
626, including material of manufacture, dimensions and dimensional tolerances, coatings and coating
weights.


1.

End, Pull and Line Post Caps


Provide weather tight closure cap for each pos
t and
provide line post caps with loop to receive top rail.

2.

Tension (Stretcher) Bar


Tension bars shall be one
-
piece length equal to full height
of fabric with a minimum cross section of 3/16” x ¾”. Provide one tension bar for
each gatepost and end post
and two for each corner and pull post.

3.

Tension Bands


Tension bands shall be a minimum of 14 gauge (0.074”) in
thickness and ¾” width.

4.

Brace Bands
-

Shall be minimum of 12 gauge (0.105”) in thickness by ¾” width.

5.

Rail Sleeves


Provide rail sleeves for jo
ining of top rails. Sleeves shall be fabricated
to prevent movement along the rail.

6.

Rail and Brace Ends


Shall be provided when top rail or braces are required.

7.

Barb Wire Support Arms


Manufacturer’s standard barb arms with provision for
attaching to pos
t. Single 45° arm, one per post, for three

strands of barbed wire and
V
-
type arm, one per post, to support six strands of barbed wire.

8.

Barbed Wire


Shall be two strands 12 ½ gauge galvanized steel wire with 14 gauge
-
point barbs spaced not more than 5
inches on center and shall conform to the
requirements of ASTM A 121.

9.

Tension Wire


Tension wire shall be 7 gauge (0.177”) diameter, hard tempered
carbon steel and hot
-
dip galvanized in accordance with ASTM A 824 Type 1 or




Page
21

of
24


Attachmen
t j
.

Page 3 of 5


Type 2 Class
-
3. Hog rings for attaching the wire to the fabric shall not exceed 24”
intervals.


Gates
-

General



1.

Gates


Shall be swinging or sliding as indicated, complete with latches, stops,
keepers, hinges or rollers and roller tracks.

2.

Swing Gate fr
ames


Grade A steel pipe will be used to build frames out of 1.90”
O.D. 2.72 lbs per linear ft. for swing gate heights from 6’
-
0” to 12’
-
0” or leaf widths
exceeding 8’
-
0”. Grade A steel pipe will be used to build frames out of 2.375” O.D.
3.65 lb lbs per

linear ft. for swing gate heights from 12’
-
0” to 16’
-
0” or leaf widths
exceeding 8’
-
0”.

3.

Gate Construction


Gate frames shall be assembled by welding and zinc rich paint
shall be applied in accordance with ASTM A 780 or F 900 to protect all welded
conne
ctions. Install mid
-
height horizontal rails and mid
-
distance vertical pipe of the
same size and weight as frame member. When either horizontal or vertical bracing is
not required provide truss rods as cross bracing to prevent sagging or twisting.

4.

Hinges

-

All hinges shall be press steel or malleable iron and ball
-
and
-
socket type.
Hinges shall be non
-
lift
-
off type, offset to permit 180° swing, and of suitable size and
weight to support gate. Provide 1
-
½” pair of hinges for each leaf over 7 ft. high.

5.

Gate Latches, Stops and Keepers


Gate latches, stops and keepers provided as
specified for all gates. Latches shall have a plunger bar or center drop rod of full gate
height arranged to engage the center stop. Latches shall be arranged for locking with
s
pecified locking hardware. Center stops shall consist of a device arranged to be set
in concrete and to engage a plunger bar of the latch for double gates. Locking devices
shall be constructed so that the center drop rod or plunger bar cannot be raised whe
n
locked. No stop is required for single gates. Keepers shall consist of mechanical
device for securing the free end of the gate when in the full open position. Gate and
posts shall be modified as required to receive hardware, including lacking and
operati
ng mechanisms as herein specified.

6.

Double Leaf Gates
-

Size and configuration shall be as indicated. Provide gate stops
for all double gates

consisting of mushroom type or flush plate with anchors. Provide
locking device and lock eyes as an integral part

of the latch. Provide one padlock for
locking both gate leaves where padlocks are called for.

7.

Barbed Wire


Shall conform to ASTM A 121, Class 3 consisting of two strands of
12.5 gauge (0.101”) twisted line wires with 14 gauge four barbs, located 5” off
center.

Installation:


1.

Installation of the fence components shall be in accordance with ASTM F 567 when
applicable and as specified herein.

2.

Site Preparation
-

Prior to the installation, Harris County shall perform all

necessary grading and cleaning on

both sides of fence as otherwise specified.



Page
22

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24




Attachment
j
.

Page 4 of 5


1.

Grading


Shall be done in such a manner as to provide a straight flat surface, with no
gaps greater than 2” between the bottom of the fence fabric and top of grade. Dirt fill
shall be thoroughly compacted.

2.

Fencing
-

Erect the fencing in a straight line between angle points in accordance with
ASTM F 567 and as approved by shop drawings. All chain link fencing shall be
grounded as shown on the drawing and as specified.

3.

Minimum
Post Hole Dimensions


a. 2.375” O.D. post are 9.0”, b. 2.875” O.D. post
are 12”, c. 4.0” O.D. post are 16”, d. 6.625” O.D. post are 24.0”, e. 8.625” O.D. post
are 30.0”. See Table 5 for posthole depths.

4.

Concrete Mix


Shall be in accordance with ASTM C 9
4 with maximum ½” to 5/8”
aggregate, and have minimum compression strength of 2500 psi after 28 days.
Concrete shall be thoroughly worked into the postholes so as to leave no voids. Allow
concrete to cure a minimum of 7 days before installing fence fabric
or fitting. The top
surface of posthole concrete shall have a crown watershed finish.

5.
Post Spacing


Post shall be spaced equal distance in the fence line to a maximum of 10
feet on center. Provide corner and pull post for any change in direction of 15°
or more
and for any abrupt change in grade. Bracing for corner and pull post shall be in both
directions.

6.

Terminal Posts


Diagonally brace terminal posts to

adjacent line posts with truss
rods
and turnbuckles. Terminal posts shall be used at the beginni
ng and end of each
continuous length of fence and abrupt changes in vertical or horizontal alignment of
15° or more. Terminal (braced) posts shall be installed at intervals not exceeding 500
ft. Where fence runs are greater than 500 ft., space terminal po
sts evenly between
corner and or end posts.

7.

Temporary Fence


The contractor shall be responsible for removal of all temporary
fencing, the restoration of site conditions to the satisfaction of Harris
County, and the
salvage and return to the owner of al
l removed materials.

8.

Cleanup


Upon completion of the installation, clean up all waste material resulting
from the fence construction.


This specification covers all fencing materials for a complete galvanized chain link fence, gates, and
accessories insta
llation.

Post Hole Depth Chart (Table 5)




Exposed Height of Fabric
(ft./m)

Line Post (in./mm)

Corner/End Pull Post
(in./mm)

Setting Depth (in./mm)

6 ft

2.375

2.875

30

1.8 m

60 mm

73 mm

762 mm

7 ft

2.375

2.875

33

2.1 m

60 mm

73 mm

838 mm

8 ft

2.375

2.875

36

2.4 m

60 mm

73 mm

914 mm







Page
23

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Attachment
j
.

Page
5

of 5


Exposed Height of Fabric
(ft./m)

Line Post (in./mm)

Corner/End Pull Post
(in./mm)

Setting Depth (in./mm)

9 ft

2.875

4.0

39

2.7 m

73 mm

102 mm

990 mm

10 ft

2.875

4.0

42

3 m

73
mm

102 mm

1066 mm

11 ft

2.875

4.0

45

3.4 m

73

102 mm

1143 mm

12 ft

2.875

4.0

48

3.7 m

73 mm

102 mm

1219 mm

13 ft

2.875

4.0

51

4 m

73 mm

102 mm

1295 mm

14 ft

3.5

4.0

54

4.3 m

89 mm

102 mm

1372 mm

15 ft

3.5

4.0

57

4.6 m

89 mm

102 mm

1447 mm

16 ft

4

6.525

60

4.9 m

102 mm

168 mm

1524 mm


Note:

The depth shall be a minimum of 24 inches, (610 mm) plus 3 inches (76.2 mm) for each 1 foot
(0.305 m) increase in the fence height over 4 foot (1.22 mm)(ASTM F 567).




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Attachment
k
.

C
PI
-
W Based Price Adjustment Calculations

Page 1 of 1

CPI
-
W
BASED PRICE ADJUSTMENT CALCUATIONS


For any year in which a current contract is renewed, the renewal year pricing will be determined by
adjusting the current year pricing by the average inflationar
y/deflationary effect, as reported in the
Consumer Price Index of Urban Wage Earners and Clerical Workers (CPI
-
W) for Houston, Texas,
between the current or prior year as compared to the year preceding the current or prior year of the
contract. The CPI
-
W,

as published by the U.S. Bureau of Labor Statistics (BLS), is a measure, over time,
of the average change in the compensation of urban wage earners and clerical workers.


The average inflationary/deflationary effect will be determined by totaling, and
dividing by six (6), the
inflationary/deflationary effects of six (6) twelve (12) month periods occurring prior to expiration of the
current contract. Since the inflationary/deflationary effect for the Houston area is calculated by the BLS
every other mon
th beginning in February, and since the intention to renew a contract should be
determined in the ninth of the contract, all required data for calculating the average adjustment rate need
be current only five (5) or six (6) months prior to the scheduled ex
piration of the current contract.


For example, assuming a contract expires in November or December, the end of the most recent twelve
(12) month period will be June of the year of the current contract. The end of each of the other five (5)
twelve (12) mo
nth periods will be the second month before the end of the immediately preceding twelve
(12) month period. Therefore, the six (6) twelve (12) month periods applicable to a contract expiring in
November or December, 2008, are:


Period #:


1



2



3



4



5



6



From:


6/07


4/07


2/07


12/06


10/06


8/06

To:


6/08


4/08


2/08


12/07


10/07


8/07


Period #1

is from June of the first year before the contract period to June of the year of the contract
period,


Period #2

is from April of the first year b
efore the contract period to April of the year of the contract
period,


Period #3

is from February of the first year before the contract period to February of the year of the
contract period,


Period #4

is from December of the second year before the contract period to December of the first year
before the contract period,


Period #5

is from October of the second year before the contract period to October of the first year before
the contract period,


Per
iod #6

is from August of the second year before the contract period to December of the first year
before the contract period.