Primary eSafety Framework Document - Trinity Primary School

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Trinity C of E / Methodist
Primary School

Safety Policy

March 2011

©Lancashire schools’ ICT Centre November 2010


This eSafety P
olicy has been written as part of a consultation process involving

the following people:

Mrs June Varley, (ICT Cordinator), Mr Richard Kershaw (HeadTeacher),

Mrs Helen Winstanley (Deputy HeadTeacher, SENCO); Westfield Centre.

It has been approved by G
overnors and will be monitored and reviewed as listed below:

Policy Created



Approved by Governors


The implementation of this policy will be monitored by
J. Varley, R. Kershaw. H. Winstanley,

M. Neal (Chair of Governors)

This policy will be reviewed
annually or more frequently as needed by :

Mrs J. Varley

Approved by …………………
…………………… (Headteacher

Date ……………

Approved by …………………
………… (Governor)

Date ……………

©Lancashire schools’ ICT Centre November 2010



Developing and Reviewing this Policy

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Trinity S
chool’s vision for eSafety




The role of the school’s eSafety Champion




Policies and practices



Security and data management


4.2 Use of mobile devices


4.3 Use of digital media


4.4 Communication technologies



4.5 Acceptable Use Policy (AUP)



4.6 Dealing with incidents



5. Infrastructure and technology




Education and Training



ty across the curriculum




Raising staff awareness




Raising parents/carers awareness




Raising Governors’ awareness



7 Standards and inspection



©Lancashire schools’ ICT Centre November 2010


eSafety Policy 20




This policy applies to all members of the school community (including staff,
, parents/carers, visitors and
school community users)

It should be read in conjunction with the School’s policie
s for the following areas:

Curriculum ; The LCC ICT Security Framework Policy; Anti
Bullying ; Behaviour; Child Protection; Staff Code of
Conduct, Recruitment and Inclusion Procedures; School Self
Evaluation Framework; School Improvement Plan.


has proven that use of technology brings enormous benefits to learning and teaching. However, as
with many developments in the modern age, it also brings an element of risk. Whilst it is unrealistic to eliminate
all risks associated with technology, the
implementation of an effective eSafety Policy will help children to
develop the skills and

to manage potential risks and considerably reduce their impact.

ICT and the Internet offers almost limitless possibilities for fun, communiction and lear
ning through online
games, social networking sites, music, videos, texting and virtual learning environments, all of which are
increasingly becoming more interlinked, powerful, faster, smaller and more portable.

Importantly, as the Byron Review (2007) po
ints out, children are now ‘digizens’ and increasingly more confident
and adventurous when using ICT equipment and the Internet than their parents, whom may sometimes feels
unable to advise or control it’s use, or could in fact simply be unaware of e
ty issues relating to themselves
and their children.

Trinity School, therefore, has an important part to play in guiding and advising it’s staff, pupils, parents, carers
and the wider school community towards understanding their respective rights and res
ponsibilities relating to
ICT in all it’s forms, present or future.

Trinity School now encourages its pupils across all year groups to use the Internet at home to access excellent
learning resources such as the Moodle or website, in order to deepen th
e skills and knowledge acquired in class.
It is vital that we also teach them how to stay safe when doing so. At the same time, pupils need to be aware of
the standards of behaviour expected from them as users of ICT and the Internet , plus the conseque
nces to
themselves and to others in the School or wider community which might arise from the misuse of ICT and / or
the Internet.

©Lancashire schools’ ICT Centre November 2010


Our eSafety Policy, as part of the wider safeguarding agenda, outlines how we will ensure our school community
are prepared

to deal with the safety challenges that the use of technology brings. The policy is organised in 4
main sections:

Policies and Practices

Infrastructure and

Education and Training

Standards and Inspection

This Policy will be reviewed on an annual basis by Mrs Varley, or more frequently if deemed necessary,
for example in the light of new developments in ICT which have a direct impact on e
Safety issues at
Trinity School.


Trinity S
chool’s vision for eSafety

At Trinity School we aim to provide a diverse, balanced and relevant approach to the use of Information and
Communication Technology. In order to deliver the requirements of the National Curriculum and the EYFS
guidelines, ICT is taught both as a discrete

subject and through other subjects via the Creative Curriculum.

The use of ICT is encouraged in all year groups, both as a teaching aid and a research tool. It allows the children
to present their work in a lively, varied, immediate, focused and cr
eative medium. Through the use of video
conferencing, blogs and e
mail, pupils are able to gain valuable experiences at first hand and simultaneously
develop vital skills which are needed to study and work in the twenty
first century. It also enables
children with
SEN to access the curriculum more effectively, whilst allowing Gifted, Able or Talented pupils to develop and
showcase their skills and understanding at a level appropriate to themselves. Pupils across the school are
encouraged to work ind
ependently at home through use of the Moodle and school website. Overall, the use of
ICT is an essential tool to raise standards of teaching and learning in Trinity School, whilst at the same time being
a vehicle for Excellence and Enjoyment.

We are striv
ing to develop an environment at Trinity where pupils and staff are able to use ICT to work at the
highest possible level, and are knowledgeable, safe and responsible users of all forms of technology, including
the internet, both in school and at home. Th
erefore, we acknowledge that e
Safety needs not only to be
provided for in the school framework of resources but also specifically included in the curriculum at an age
appropriate level from the Foundation Stage upwards.

Safety issues are addressed t
hrough focused theme weeks, assemblies, PSHE, approaches to behaviour
management as well as classroom based sessions. Staff and Governors are also kept informed and updated
through twilight training sessions and meetings. Parents and the wider school comm
unity are offered training
through meetings with the school’s ICT advisor, and leaflets. It is envisaged that the school website will also
provide information on safe use of the internet ,and links to other websites about e
Safety. Agreed guidelines on
Safety, and also what to do in cases of cyberbullying or exposure to inappropriate content are also displayed
around school in prominent places including classrooms and the staffroom.

©Lancashire schools’ ICT Centre November 2010


The Byron Report (2007) and the Ofsted Review of Safe Use of New
Technologies (2010) conclude that children
are best placed to become safe and responsible users of ICT in an environment where internet access is actively
‘managed’ rather than ‘locked down’. Children who hold a parent’s hand every time they cross the road

are safe.
However, unless they are taught to cross the road by themselves, they might not learn to do this independently.

A child whose use of the internet is closely monitored at school will not necessarily develop the level of
understanding required to
use new technologies safely and responsibly in other contexts, including at home.

Therefore, Trinity School adopts a ‘managed’ approach to access to internet sites, in

line with current best
practice guidelines, whilst at the same time teaching children ab
out e
Safety issues, including cyber bullying,
what to do if they come across inappropriate content on the internet, password security, social networking sites,
line grooming, protection and prevention and acceptable use of ICT equipment.

Safety also
encompasses the use of mobile communications technology such as via laptops or telephones, the
appropriate and safe use of images as well as a thorough understanding of Acceptable Use, how to deal with
incidents and the consequences of misuses.

At Trinity
School, we seek the views of staff, pupils, parents, Governors and the wider school community in
promoting e
Safety through meetings, questionnaires and the School Council. Feedback from these sources is
used to highlight awareness, attitudes and inform tr
aining needs with respect to e
Safety, and form the basis of
this Policy and future actions.


The role of the school’s eSafety Champion

The eSafety champion is the nominated point of contact for eSafety issues within Trinity School. They liaise with
embers of the SLT where appropriate.

Our eSafety Champion is
: Mrs June Varley

Our Child Protection Officer is:

Mr Richard Kershaw.

©Lancashire schools’ ICT Centre November 2010


The role of the eSafety Champion in our school includes:

responsibility for ensuring the development, maintenance and review of Trinity School’s eSafety
Policy and associated policies including Acceptable Use Policies.

Ensuring that the Policy is implemented and that compliance with the Policy is actively monito

Ensuring that all staff are aware of reporting procedures and requirements should an incident occur.

Ensuring that the eSafety Log is appropriately maintained and regularly reviewed.

Keeping personally up
date with eSafety issues and guidance throu
gh liaison with LCC Schools’ ICT
Team and through advice given by national agencies such as the Child Exploitation and Online Protection
Centre (CEOP)

Providing or arranging eSafety advice/training for staff, parents/carers and Governors.

Ensuring the Head
teacher, SLT, staff, pupils and Governors are updated as necessary.

Liaising closely with the Child Protection Officer to ensure a co
ordinated approach across relevant
teaching areas.


Policies and practices

This section of the eSafety Policy sets out Trin
ity School’s approach to eSafety along with the various procedures
to be followed in the event of an incident.

This eSafety
policy should be read in conjunction with the following other related policies and documents:

ICT Curriculum ; The LCC ICT Security
Framework Policy; Anti
Bullying ; Behaviour; Child Protection; Staff Code of
Conduct, Recruitment and Inclusion Procedures; School Self
Evaluation Framework; School Improvement Plan.

4.1 Security and data management

In line with the requirements of the Dat
a Protection Act (1998), sensitive or personal data is recorded,
processed, transferred and made available for access in school. This data must be:



Fairly and lawfully processed

Processed for limited purposes

Processed in accordance with
the data subject’s rights

Adequate, relevant and not excessive

Kept no longer than is necessary

Only transferred to others with adequate protection

©Lancashire schools’ ICT Centre November 2010


All data in Trinity School is kept secure, and staff are informed of what they can and can’t do with data th
the eSafety Policy and
statements in the staff Acceptable Use Policy. (Appendix 3,4)

Key information about pupils is stored on the Server using SIMS ,and managed / maintained via the Westfield
Centre . It is handled by the Assessment Co
ordinator an
d SMT. The School Bursar, Mrs Linda Waring, also
manages and has access to data relating to family circumstances, eg free school meals, stored in the School
Office. Key information is also stored in paper form in files, kept locked in the Headteacher’s off
ice. Digital files
relating to NC attainment are transferred using a secure electronic system when a pupil moves to or from
another school, including secondary school, then deleted from Trinity School’s database. Paper files containing
sensitive or person
al data are shredded once a pupil has left Trinity School. Staff are not allowed to dispose of
personal or sensitive data in rubbish or recycling bins.

Class teachers store raw data relating to children’s current attainment on their personal laptops, which

password protected. Files are backed up on the school’s server, located in the Office. End of year reports to
parents are compiled using ReportAssist software, which is password protected. Paper copies only are stored in
individual folders in the Hea
dteacher’s office, along with comments from parents. Staff who need to jointly
compile reports, or when completed reports are passed to the Headteacher for additional comments, transfer
data using password protected memory sticks. All staff are required to

delete data stored on these memory
sticks after use. They are also required to take all possible care of laptaps and memory sticks, both in and out of
school. Remote access by staff to data held on the Server is not possible. Staff are not allowed to tra
personal or sensitive data using devices such as Smartphones.

Staff are kept informed of current best practices regarding secure data management via staff meetings and
updates from the SMT and ICT Co

4.2 Use of mobile devices

In our sch
ool we recognise the use of mobile devices offers a range of opportunities to extend children’s
learning. However, the following statements must be considered when using these devices:

Pupils are not allowed to bring mobile phones or other personal, mobile

devices eg net books or DS to
school, on school trips or the school holiday. Parents understand that in case of emergency contact will
be via a named person in school, usually Mrs Waring (School Secretary), or the Group Leader on a school

Mobile dev
ices will be provided by the school for lessons, eg as an interactive resource, should they
decide their use is of educational benefit.

Mobile devices such as staff laptops are scanned for viruses when they are connected to the school,
server. An alert me
ssages indicating the origin and type of virus will be sent to the school secretary
should they be detected, and action taken as necessary. All computer hardware in school is
automatically protected using Sophos anti
viral software, updated via the Westfie
ld Centre / school

©Lancashire schools’ ICT Centre November 2010


All members of staff are aware of best practice regarding keeping their laptops free from viruses, and are
kept updated by the ICT co
ordinator. They have read and signed the relevant AUP regarding internet
access at home.

ff are discouraged from sharing information on memory sticks, unless absolutely necessary eg for end
of year reports. Non
sensitive information, eg planning or lesson resources should be shared amongst
staff via secure e
mail, using the school e
mail addre

4.3 Use of digital media

In our school we are aware of the issues surrounding the use of digital media online. All members of our school
understand these issues and need to follow the school’s guidance. The various forms of digital media used in
school such as photographs and vide
os play an important part in school life as a means of recording children’s
work as evidence or as a means of showcasing their learning.

Children and staff are able to use school equipment such as digital cameras and Flip or DigiBlue camcorders for
purposes, and have opportunities to handle, store and manipulate images of staff and children. Occasions
where parents or the wider community are welcomed into school as an audience, such as sports day, special
assemblies, Easter and May Day celebrations
and Nativity Plays also allow opportunities for individuals to record
digital images, for personal use only. These obvious benefits to education and normal family or community life
also present challenges, particularly regarding the posting or sharing of
media on the Internet through mobile
technologies and social networking sites.

All photographs and videos of pupils and staff are regarded as personal data in terms of the Data Protection Act
(1998), and before using any images the school obtains written p
ermission from parents and carers. Parents and
carers are informed of the intended use of the images, such as for the prospectus, website or display.

The following points are taken into consideration:

Before obtaining or using still or moving images, writt
en consent is sought from staff, parents and carers,
on at least an annual basis using the Image Consent Form. (Appendix 2)

Images will not normally be retained after a child has left Trinity School, unless agreement is sought in
advance for example for a
school archive or historical record.

Should any images of pupils be published, for example in a newspaper or on a website, full names or
personal details will not be used or appear next to the image, unless parents or carers give their prior,
explicit cons

Parents and carers who are invited into school for events are allowed to take still or moving images,
provided they wait until an allotted time and use the images for personal use only. Parents and carers
are requested not to share or publish the data

on the internet or social networking site.

©Lancashire schools’ ICT Centre November 2010


Children are not allowed to bring cameras, including those on mobile phones, into school but are
allowed to take disposable (35mm film) or inexpensive digital cameras with them on the school holiday.
In this ins
tance, the Group Leader should be made aware that a child has photographic equipment with
them and ensure they are used appropriately.

Any child for whom permission has expressly not been given regarding the use of their image will be
removed from the ar
ea prior to the taking of photographs or videos by parents, carers or other pupils.

Staff are made aware of the potential risks associated with the publication of images, especially with
regard to social networking sites through staff meetings and traini
ng sessions. They are advised not to
publish any images which might compromise their professional standing.

Still and moving images of pupils undertaken during school activities are taken only using school
photographic equipment. Each class have their own

equipment, which should not be removed from the
school premises, unless with prior permission from a member of the SMT. Images are sometimes stored
on school laptops, which are password protected. Images must not be stored on memory sticks. Staff are
sed not to use or store images on their personal equipment .

Images taken for school purposes, such as displays, assemblies or lesson resources are to be used by the
relevant member of staff only, or in certain circumstances by pupils under supervision, fo
r example to
carry out a specific task identified in lesson plans.

Images of pupils or staff must not be transferred electronically to a destination outside the school
network, eg to a personal email account or social networking site. Written consent mu
st be obtained
prior to uploading images to a website providing there is a clear link to educational activities on that
website, and the names of pupils must not be published near the image in order to avoid the
identification of individuals.

Staff must en
sure that when taking still or moving images, pupils are appropriately dressed and not
participating in activities which may be misinterpreted. Any images which appear contrary to this
guideline must be deleted immediately.

These guidelines outlining safe
practice relating to the use of digital media are to monitored on an annual basis
(or more frequently if the need arises) by Mrs Varley.

4.4 Communication technologies

All digital communications should be professional in tone and content, using media app
roved by Trinity School
as described in this Policy. Only official e
mail addresses should be used to contact staff or pupils.


All staff have access to the Lancashire Grid for Learning (LGfL) and have been allocated their personal e
address. E
ach class also has their own e
mail address, as do particular job functions such as SENCO or Bursar.
Occasionally, individual children or groups may be allocated e
mail accounts for specific educational purposes.
Temporary members of staff such as teachers

on short term contracts or students on block teaching practice
may be allocated accounts if necessary. The ICT Co
ordinator manages and administers these accounts on a
regular basis and ensures accounts are deleted once an individual (staff or pupil) has
left Trinity School.

©Lancashire schools’ ICT Centre November 2010


Staff are advised to use the LGfL addresses, (
) for all professional communications,
including regular newsletters from external sources, as this system is more

secure. The LGfL filtering service
reduces the amount of SPAM (junk mail) received on school e
mail accounts. Any incidences of SPAM or e
containing unsuitable material should be reported to Mrs Varley / the Westfield Centre immediately. Staff have

been made aware that there is a greater risk of accessing undesirable content including SPAM, inappropriate
ups and viruses by using external e
mail accounts eg Hotmail, and have been given advice regarding good
practice when sending or receiving e
ails, opening junk mail or clicking on links to other websites. Internet
fraud such as phishing, spyware is increasingly sophisticated and can be costly and time consuming to put right.
Staff will be updated on best, safe practice on a regular basis by Mrs


Pupils are taught to send and receive e
mails as one of the requirements of the NC, and will be taught safe
practice during ICT lessons in school. They will also be taught the procedure for reporting incidences of SPAM, or
other unsolicited or
undesirable communications.

Pupils or visitors

to school, including other users of Trinity School resources such as Scouts, Tiny Tots are not
allowed to use school computers to access external e
mail accounts either during or outside school hours.

All user

are made aware that e
mail is covered by the Data Protection Act (1998) and the Freedom of
Information Act (2000), meaning that safe practice should be followed in respect of record keeping and security.

All users

are made aware that all e
mail communic
ations may be monitored at any time in accordance with the
Acceptable Use Policy.

All users


report any e
mail that makes them feel uncomfortable, is offensive or bullying in

Trinity School will include a standard disclaimer at the
bottom of all outgoing e
mails, as follows:

This e
mail and any files transmitted within it may be confidential and are intended solely for the individual to
whom it is addressed. Any views or opinions presented are those of the author and do not necessari
ly represent
Trinity School. If you are not the intended recipient, you must not use, disseminate, forward, print or copy this e
mail or its contents. If you received this e
mail in error, please contact the sender. Please note that the e
mail may
be monit
ored in accordance with both School Policy and the Telecommunications (Lawful Business Practices)
(Interception of Communications) Regulations 2000.

Social Networks:

Social network sites such as Facebook, Twitter or Club Penguin allow users to be part of

a virtual community and
users create profile pages with basic information and personal details, including images, preferences, blogs or
comments. As a social network user, individuals have access to view other user’s content, send messages
(including text

and moving or still images) and leave comments. Many social network sites have age restrictions,
eg Facebook require users to be at least 13 years of age. However, there are many instances of users
disregarding these requirements.

©Lancashire schools’ ICT Centre November 2010


Social network sites a
re blocked by the LGfL for direct use in Trinity School, however comments made on these
sites outside school have the potential to contravene confidentiality, bring the school or staff into disrepute,
place pupils and young adults in unsafe situations or a
t increased risk of cyberbullying.

Therefore, it is important that Trinity School’s eSafety Policy also includes guidelines on the use of Social
Network sites outside school by staff, pupils, parents and the wider school community. Staff, Governors and
ents /carers will continue to receive advice and information on safe use of these sites via meetings, leaflets
and twilight training sessions from Mrs Varley and the Lancs ICT Advisors. Pupils will be taught about the risks,
potential misuses and safe pra
ctice regarding Social Networks though age related curricular activities.

At Trinity School, the following statements outline what we consider to be acceptable and unacceptable use of
Social Network sites:

Social network sites must not be accessed by anyo
ne in school using either school or their own

Staff must not give personal contact details to pupils, parents or carers, including mobile telephone
numbers, or details of any personal blogs or websites.

Adults must not communicate with pupils us
ing any digital technology where the content of the
communication maybe considered inappropriate or misinterpreted.

If Staff are users of Social Network sites, they must ensure privacy settings are at maximum and not
share details with pupils.

Staff must n
ot include or add pupils or their parents as ‘friends’ or contacts, unless there are exceptional
circumstances ie family members.

Any inappropriate use, incidences of cyberbullying or content / comments which are upsetting or
controversial and involve any

member of staff, pupil or person in the wider community who is associated
with Trinity School must be reported immediately to a member of the SMT , the eSafety Champion or
the Child Protection Officer. In addition, staff may also wish to contact their res
pective Professional
body. Incidents will be logged and appropriate action taken if deemed necessary.

Pupils will be taught about the potential risks associated with social networking sites and how to use
them safely. In addition, they will be encouraged
to consider the consequences to themselves and others
of misuses, and what constitutes cyberbullying.

©Lancashire schools’ ICT Centre November 2010


Mobile telephones:

Pupils are not allowed to bring mobile telephones with them to school, on school trips or the school holiday
under any

They are not needed at any time by pupils, and by being brought into Trinity School the owners run the risk of
possible loss, damage or theft.

Parents and carers should ensure at least one (preferably two or three) emergency contact number

is held on
file in the school office and that it is kept up

Parents should also ensure their child is able to make their way to and from school safely at all times and in all

Risk assessments for school trips and the school holida
y must include a list of all staff mobile telephone numbers,
and group leaders, plus the details of a base contact to ensure swift communication between home, school and
any school activity not on the school premises.

Pupils and parents are told specifica
lly that mobile devices, including telephones, are not allowed on the school
holiday, and that in the event a pupil is found to have one with them that it will be confiscated. Parents / carers
and the pupil are required to sign an agreement regarding the

use of mobile devices prior to departing on the
school holiday. (Please refer to Acceptable Use Policy, Appendix 5,6)

In the event of misuse of a mobile device by a pupil whilst on a school trip or school holiday , such as to access
inappropriate website

content, cyberbullying, or the sending of texts which are deemed to be of an
inappropriate eg sexual nature, the parents of the person or persons held responsible will be informed and the
pupil sent home or dealt with as necessary on return to school.

the event of the misuse of a mobile device such as a telephone by an adult or member of school staff, the SLT
or line manager should be informed and action taken as necessary in accordance with current Safeguarding best

All incidences involving
the misuse of mobile communications devices must be reported to the SLT, eSafety
Champion or Child Protection Officer as appropriate, and actions taken if needed as outlined in
4.6 Dealing With

Incidents must be logged and monitored by Mrs Varley. (See Appendix 10)

Mrs Varley and the Lancashire ICT Team will continue to inform and advise on safe practice regarding mobile
communication devices through meetings and twilight training sessions.

ents will be offered similar information through meetings, leaflets and information on the website.

Pupils will be taught about the potential risks associated with mobile phones, how to use them safely and what
action to take if they feel threatened or wor
ried by an incoming call. In addition, they will be encouraged to
consider the consequences to themselves and others of misuses, and what constitutes cyberbullying.

©Lancashire schools’ ICT Centre November 2010


Instant Messaging:

Instant messaging, eg MSN or Skype is a popular tool for communicat
ing in ‘real time’ using text, sound and
video. These sites are normally blocked by LGfL filters, but can be unblocked by the Headteacher when needed.
offer potentially invaluable means of finding things out at first hand, for example to support the study
of an
overseas locality. (See Appendix 1)

Staff and children will be made aware of the potential safety risks associated with this type of


Only children for whom we hold a written permission slip will be permitted to take part.

Members of
staff may request the Headteacher to temporarily unblock these sites, providing they can
demonstrate a clear need as a teaching and learning resource.

Their use will be closely monitored, and restricted to short time periods of access.

On a regular basis,
staff and pupils will use more secure forms of messaging, forum or chat systems via
the Moodle. This will be regularly monitored by the ICT Co
ordinator and Headteacher.

Virtual Learning Environment (VLE) / Learning Platform (Moodle):

Trinity School encou
rage pupils to access learning activities (courses) on the Moodle. Initially, the majority of
courses are ready
made, using the ‘Sunny Safari’ resources on the LGfL site however in time it is expected that
there will be more course content designed by Tea
chers, and wider use of forums, blogs and chat rooms.
Children will be able to click on links to websites via the Moodle or school website, and these links will be
checked for appropriate content by the class teacher / Headteacher / Mrs Varley in advance

The ICT Co
ordinator and class teachers will be responsible for uploading courses onto specific areas of the
Moodle. Pupils will only be able access courses for their year group, and will be issued with their own passwords,
which will be deleted at the e
nd of Year Six. Pupils will also be taught the importance of keeping their password
safe, and for
their personal use only

Staff have received training and support in the use of the Moodle from the Lancs ICT Team, Mr Kershaw and Mrs

In courses wher
e a ‘live’ element is possible, eg forums, comments, the children will be made aware of what is
an acceptable form of interaction, and what is unacceptable before the course becomes available to them.

It is not acceptable to post comments of a personal, se
xual, aggressive, insulting, inflammatory, racist,
sexist or otherwise threatening nature aimed at either staff, pupils or Trinity School in general on any
area of the Trinity Moodle. It is not acceptable to bring Trinity School into disrepute.

Any incide
nts of unacceptable behaviour will be reported immediately to the class teacher, SLT and Mrs
Varley who will enter it in the eSafety log.

Staff /Pupils will be made aware of the correct action to take should they experience any inappropriate
material on t
he Moodle.

©Lancashire schools’ ICT Centre November 2010


While a course with ‘live’ content such forums or chat rooms is accessible by pupils, it will be closely monitored
by the class teacher and Mrs Varley on a regular basis. The course will be taken down when no longer relevant to
children’s learn
ing by the class teacher or Mrs Varley. Mrs Varley will have responsibility on a day
day basis
for monitoring the use by staff and pupils of the Moodle.

Web sites and other online publications:

Trinity School has its own website which acts as a ‘showca
se’ for the school, providing useful information for
parents, pupils and the wider school community. It is accessible to all users of the internet and there fore
security issues are paramount.

Mrs Varley and Mrs Winstanley are responsible for maintaining
the website and ensuring content is current,
accurate and complies with Trinity’s eSafety guidelines regarding personal information and images, and that links
to other web sites are appropriate and secure. They will also be responsible for checking whether

content is is
subject to copyright / personal intellectual copyright restrictions.

Downloadable materials will be in a PDF or read
only format, to prevent being manipulated and potentially
redistributed without the school’s consent. Photographic images or

video clips including identifiable members of
staff or pupils will not be included on the website.

It is envisaged that one of the pages will contain advice on eSafety.

Pupils will be taught the correct action to take should they come across a web page c
ontaining inappropriate
content. They will be able to click on the ‘Hector Protector’ button which will instantly move them away from the
page, and report the incident to the internet service provider. The children will also be taught to report any
priate content to al member of staff immediately. The member of staff will then follow the procedures
for reporting as detailed in Appendix 11.

Video conferencing:

Although video conferencing does not involve ‘live’ communication on the internet, only
children for whom
Trinity School holds a current, written permission will be allowed to take part in a VC activity. Pupils without
permission may remain in the classroom but not appear on screen.

Before a VC activity takes place, the Headteacher must be in
formed and approval given.

All sessions should be logged, including the date, time, and name of the external organisation / persons taking

Pupils involved in video conferencing should be supervised at all times.

All staff involved in supervising v
ideo conferencing must know the procedures to follow if they are unhappy with
the content of a VC session, ie. how to ‘stop’ or ‘hang up’ the call.

VC sessions must not be recorded without pemission, as this would breach copyright, privacy and Intellectua
Property Rights (IPR). VC sessions must not be repurposed in any other form or media than the purpose
originally agreed.

©Lancashire schools’ ICT Centre November 2010


4.5 Acceptable Use Policy (AUP)

Trinity School have adopted a series of Acceptable Use Policies which are intended to ensure that a
ll users of
technology within school will be responsible and stay safe. They are designed to ensure that all users are
protected from potential risk in their everyday day use of ICT for educational, personal and recreational

AUP’s have been draw
n up based on guidelines from the Lancashire ICT Team and following consultation with
Mrs Varley, the SLT, Staff, Governors and the School Council. There are specific AUP’s for Staff, Pupils, Visitors
and Guests. The relevant policy / policies must be sig
ned and adhered to by users before access to technology is
allowed. AUP’s should be seen as a partnership between parents/carers, pupils, Trinity School and visitors /
guests to ensure users are kept safe when using technology, and reflect the technology,

procedures and practice
at Trinity School.

A list of individuals who are not allowed access to technology for whatever reason is kept by The Headtecher /
Mrs Varley / Mrs Wareing and is made available to all staff, including relevant Class Teachers and TA

Signed AUP’s for all users are updated annually, or more frequently if needed, and kept in the Main Office.

Visitors and Guests, including other users of Trinity School for example Tiny Tots, Beavers / Scouts and other
companies or Associations must si
gn them on arrival or annually as required.

The AUP’s for Trinity School are attached to this eSafety Policy. They:

Must be explained to each individual user

Must be regularly reviewed and updated

Must be regularly communicated to all users, particularly i
f changes are made to the eSafety Policy/AUP/
technologies and practices within Trinity School.

Clearly outline what is acceptable and unacceptable behaviour when using technologies, for example:


Inappropriate use of email, communication tech
nologies and Social Network sites and online
content, including the Moodle.

Acceptable behaviour when using school equipment/ accessing the school network

Outline the ways in which users are protected when using technologies eg. Passwords, virus protection

and filtering.

Provide advice for users on how to report failings in technical safeguards.

Clearly define how monitoring of network activity and online communication will take place and how this
will be enforced.

©Lancashire schools’ ICT Centre November 2010


Outline sanctions for unacceptable use and

make all users aware of the sanctions and how they are
linked to Trinity Schools’ behaviour policy.

Stress the importance of eSafety education and its practical implementation.

Must be read together by staff / pupils, and parents / children in order to
highlight the contents of the

4.6 Dealing with incidents

Trinity School has considered the types of incident that may occur and how these will be

dealt with. An incident log will be completed to record and monitor offences. This must be audited on

a regular
basis by the eSafety Champion or other designated member of the SMT


Illegal offences

Any suspected illegal material or activity must be brought to the immediate attention of the Headteacher who
must refer this to external authorities, e.g. Po
lice, CEOP, Internet Watch Foundation (IWF).

Staff will be made aware that they must never personally investigate, interfere with or share evidence if they
come across it as they may inadvertently be committing an illegal offence.

It is essential that correct procedures are followed when preserving evidence to protect those investigating the
Potential illegal content must always be reported to the Internet Watch Foundation

) .They are licensed to inve

schools are not!

Examples of illegal offences are:

Accessing child sexual abuse images

Accessing non
photographic child sexual abuse images

Accessing criminally obscene adult content

Incitement to racial hatred

More details regarding these categories can be found on the IWF website

Inappropriate use

It is more likely that adults in Trinity School will need to deal with incidents that involve inappropr

rather than illegal misuse. It is important that any incidents are dealt with quickly and actions

are proportionate to the offence. The SMT, Governors, eSafety Champion , ICT Co
ordinator School Council have
what considered what constitutes inappropriate use and the sanctions to be applied.

These are listed below.

©Lancashire schools’ ICT Centre November 2010



Procedure and Sanctions

Accidental access to inappropriate


Minimise the webpage/turn the

monitor off/click the ‘Hector Protector’

Tell a trusted adult.

Enter the details in the Incident Log

and report to LGfL filtering services if

Persistent „accidental


may need further disciplinary action.

Using other peoples logins and
passwords maliciously

Inform SLT or designated eSafety

Enter the details in the Incident Log.

Additional awareness raising of

eSafety issues and the AUP with

individual child/class.

More serious or persistent offences

may result in further disciplinary

action in line with Behaviour Policy.

Consider parent/carer involvement.

Deliberate searching for inappropriate


Bringing inappropriate electronic files
from home.

Using chats and forums in an
inappropriate way.

Bringing / using a mobile communication
device eg telephone into school, trip or
on school holiday.

Bringing / using photographic devices
eg cameras / video recorders into

Using Social Network sites , eg
Facebook, or messaging facilities eg
text, emails inappropriately.


Should an incident occur the school will:

Immediately refer i
t to the relevant member of staff

Member of the SMT, eSafety Champion, ICT
coordinator, Child Protection Officer, PSHE coordinator.

Mrs Varley will ensure all staff are aware of the different types of eSafety incident and how to respond

appropriately e.g. illegal or inappropriate, and that they are sure of the correct procedures to follow.

Mrs Varley and all class teachers / TA will ensure all children are informed of the procedures.

Incidents will be logged in the Inappropr
iate Use of ICT Log Book using the proforma Appendix 10, to be
kept in the Head Teachers Office.

Mrs Varley and Headteacher will monitor the Log Book regularly, at least once per half term .

Regularly review / amend the measures that are in place to respo
nd to and prevent recurrence of an

Ensure parents or external agencies are involved, as is deemed necessary by the nature of the incident.

©Lancashire schools’ ICT Centre November 2010


Ensure and regularly review / amend the procedures that are in place to protect staff and escalate a
ected incident/allegation involving a staff member, with reference to the ‘eSafety Incident/
Escalation Procedures



Infrastructure and technology

Trinity School subscribes to the Lancashire Grid for Learning (LGfL)/ CLEO Broadband
Service. This provides a
secure, filtered infrastructure which is also ‘managed’ in school in order to provide a system in line with best
practice guidelines suggested in the Byron Report (2007) and the Oftsed Review (2010).

The Byron Report (2007) and th
e Ofsted Review of Safe Use of New Technologies (2010) conclude that children
are best placed to become safe and responsible users of ICT in an environment where internet access is actively
‘managed’ rather than ‘locked down’. Children who hold a parent’s
hand every time they cross the road are safe.
However, unless they are taught to cross the road by themselves, they might not learn to do this independently.

A child whose use of the internet is closely monitored at school will not necessarily develop the
level of
understanding required to use new technologies safely and responsibly in other contexts, including at home.

Therefore, Trinity School adopts a ‘managed’ approach to access to internet sites, in line with current best
practice guidelines, whilst at

the same time teaching children about e
Safety issues, including cyber bullying,
what to do if they come across inappropriate content on the internet, password security, social networking sites,
line grooming, protection and prevention and acceptable u
se of ICT equipment.

The LGfL/CLEO subscription also includes Sophos Anti
Virus software protection, which is installed on every
laptop and PC in school, and these machines receive regular Sophos updates via the school network.

Pupil Access:

Pupils usin
g computer equipment do so under supervision from a Teacher or TA. They are not allowed to have
unsupervised access during the school day, eg at playtimes.

The ICT and Toast Club meets every morning before school, children are allowed access to computer eq
in the Independent Learning Centre, under the supervision of the Club Leaders (Miss Christopher and Mrs

After school, the ILC is rented by Tiny Tots as an after school club. The children, including pupils attending other
schools in Skelm
ersdale, range in ages from 4
11 and are allowed access to the PC’s by the organisers of the Tiny
Tots facility.

The organisers and children attending these activities before and after school have read, understood and signed
the respective AUP’s and the Tr
inity School eSafety Policy. Mrs Varley will ensure they are fully aware of all
eSafety issues and procedures, and kept up
date with any amendments or new developments. (AUP
Appendices 3,4,5,6)

Children from Trinity School who attend these clubs need
not sign any further AUP’s.

Children attending who are pupils from other schools, along with their parents / carers, must read, understand
and sign the relevant AUP’s and the eSafety Policy.

©Lancashire schools’ ICT Centre November 2010


Other groups who use Trinity School include Beavers and Scouts,
Plasticene Drama Group and Dance Groups.
They are not allowed access to any technology equipment or network services belonging to Trinity School
however they are still required to sign the relevant AUP’s.


All staff who are allocated a school lap
top are allocated must use a secure, individual password to access
software and documents held on the machine / server. These passwords expire after 30 days and must be
changed every month. A similar system exists for the PC’s located in the School Office
, access / use of these
machines is restricted to the School Secretaries and Deputy Headteacher

these machines are not linked to the
school network.

Staff are sometimes allocated local administrator rights for their laptops in order to allow, for example
, the
installation of printers at home. Staff are discouraged from not being fully connected to the network when
logged on in school as otherwise they do not have file synchronisation ( making a back
up copy of their
documents) and also are not benefitting

from the full protection from Sophos AntiViral Sotware updates.

PC’s located in classrooms are intended for use by a specific year group only, and each class has its own
username and password. The PC’s located in the ILC are available for use by all year
groups and staff in school,
who must first log on using their username and passwords.

After use, or at the end of the day, users must log out and /or switch off.

Administrator rights for the school network are held by the SLT, and the technical support st
aff from the
Westfield Centre and Latham High School. The ICT Co
ordinator has administrator rights for the LGfL email
service in order to manage accounts, including resetting passwords and adding / deleting accounts. The
Headteacher, ICT Advisory Team and

Mrs Varley have administrator rights for the Moodle. Class teachers also
have the ability to upload / edit courses specific to their year group on the Moodle. Mrs Varley also has
Administrator Rights for the Espresso service, and can set up home user acco
unts for staff.

Passwords for members of staff and children for the Moodle are kept by Mrs Varley. Each user has their own
individual password. Accounts for children or staff who leave Trinity School will be deleted immediately by Mrs

All members o
f staff are made aware of the need for secure passwords, particularly when accessing the Internet
at home. They have been advised of current best, safe practice by Mrs Varley / Westfield Centre.

Pupils are taught the importance of protecting their password
s, of how to choose secure password and their
related responsibilities, eg always log off from a machine after use, never share your password with a friend.


All software or services purchased or used by the school have full user /
site licences. Copies of these licences
are held by Mrs Varley. They are renewed annually as required.

©Lancashire schools’ ICT Centre November 2010


The ICT Co
ordinator carries out an annul audit of hardware and software in order to inform the ICT Action Plan,
and the School Secretary maintains a rec
ord of serial numbers of all ICT equipment for insurance purposes.

Subject leaders request the purchase / installation of software , which is installed on the school system by the
technicians from the Westfield Centre / Lathom High.

Managing the network
and technical support:

The curriculum and admin servers (hardware) are both located in the school office, although technical
support staff are able to access them from other machines located around school for maintenance
purposes. The Westfield Centre also

has remote access. One child with SEN uses a laptop connected
to the server via a wireless system, as it is necessary for them to work with 1:1 support at a TEACH
workstation in the classroom. There is the possibility that more children with SEN will re
quire laptops /
wireless access in future if the IEP’s or statements identify a need, however they will be supervised by
their TA’s or support staff and their laptop will be stored safely by the teacher / TA in their classroom. All
wireless devices are ac
cessible only by using a secure password.

The security of the school network is managed by the Westfield Centre / Lathom High School
technicians, and safety issues will be discussed annually or when a change is made to the network, eg
as a server is replac
ed. Antiviral software (Sophos) is provided by the Westfield Centre, and updated
weekly via the network. The school admin / curriculum server itself does not have a Firewall, as this is
not part of the Westfield Centre agreement / service.

Each member of
the teaching/ office staff and year group has a username and secure password to log
onto the School network. Staff passwords are changed monthly. Year groups have a generic password
eg year05. Users many log on to the school network from any PC or laptop w
hich is connected via
cabling / plug
in points located around the school eg staff room, ILC or classrooms, enabling access to
software and documents located in their specific place on the server. Pupils have restricted rights, eg
they cannot access the con
trol panel, or add / download software independently. This must only be
carried out by the designated technician with full administrator rights.

Guests to Trinity School do not have username or passwords, but there are occasions when they would
need to ac
cess programs on the server, for example a student or stand
in teacher. In that instance, they
would log on under that year group eg year04. Guests needing access to the network for teaching
purposes must first sign the relevant AUP before logging on.

l users are required to log out of the school system when finished, and before leaving that computer
unattended. All computers and laptops should be switched off at the end of the school day in order to
reduce Trinity School’s carbon emissions, save money

and allow automatic updates to be downloaded.

Pupils and Guests are not permitted to download programmes or install software.

Teaching Staff may be allowed to download certain applications or install devices eg. extra printers for
use at home, provided t
hey can demonstrate a clear need linked to teaching and learning.

Users are not allowed access to sites such as Limewire, or other sites which allow downloading of
music or films without payment.

Any member of staff who downloads files or software when no
t connected to the managed, secure
network in school understands that their action may have security implications for the school network

for example, viruses may be transmitted to other laptops or the server.

©Lancashire schools’ ICT Centre November 2010


Staff are allowed to use school laptops for

reasonable personal use at home, provided it is appropriate
and does not contravene any of the conditions detailed in the AUP.

Should a member of staff who wishes to use a school laptop without being fully connected to the school
network, (ie. with file
synchronisation) must take personal responsibility for keeping a back
up copy of
important resources eg planning, powerpoints etc used in lessons, in case of loss of or damage to the
computer. They must also be aware that they will not have access to new s
oftware or resources on the
server, and that these may have to be individually installed on their laptops. This takes up valuable time
of a technician. It is strongly advised that all members of staff have the same level and type of access to
the school ne
twork. Applications downloaded for use by individual members of staff for personal or
school use must be reinstalled by themselves in the event that their laptop is replaced or repaired.

Should a member of staff wish to use a technical service for repair
/ maintenance issues other than that
provided by the school, must first obtain permission from the Headteacher or ICT Co
ordinator. Any
charges they incur in this way will not be reimbursed by the school unless authorised in advance.

Any member of staff w
ho uses a school laptop for personal use, eg to store music or their own images,
to access bank or credit card details, use Social Network sites or Instant Messaging does so at their
own risk, in the event of their personal details being obtained or used f
raudulently, eg identity theft,
hacking. Any applications or data stored on the laptop may be monitored. Trinity School accepts no
responsibility for the loss of applications, data or files for personal use stored on a staff laptop in the
event of loss b
y theft or irreparable damage.Staff are expected to take all reasonable care with their
laptops when not on the school premises, eg they are not to be left in cars, or mistreated in any way.

Files containing data of a personal nature relating to staff,
Trinity School or pupils must not be stored or
transferred on memory sticks or external hard drives, unless they are secure, password protected or
encrypted, in accordance with the Data Protection Act.

Network monitoring takes place via the LGfL, and is
in accordance with the Data Protection Act

(1998) Staff are aware of the monitoring and have signed the relevant AUP ‘s.

Mrs Varley has responsibility for liasing with the technical staff from the Westfield Centre and Lathom
High School, has consulted

with them in the preparation of this eSafety Policy. All parties have signed
the relevant AUP’s and have received a copy of the Policy.

Filtering and virus protection:

Trinity School has requested devolved control over the LGfL filtering service, man
aged by the
Headteacher. We therefore operate a ‘managed’ system as opposed to a ‘locked down’ system.
Members of staff may request websites to be unblocked or specific applications to be downloaded

is in line best safe practice guidelines recommend
ed by the Byron Report and Ofsted.

Any request for the unblocking of a website is made using the appropriate form (Appendix 1) , stating
the prospective user’s name, class, the date and website details. A clear reason and teaching / learning
benefit must
be stated for each site to be unblocked. A website or application may be unblocked for a
temporary period only.The Headteacher may refuse to unblock a site.

All applications are filed by the Headteacher and monitored by the ICT Co

Antiviral sof
tware (Sophos) is provided by the Westfield Centre, and updated weekly to all staff laptops
and school PC’s via the network. The server itself does not have a Firewall, as this is not part of the
Westfield Centre agreement / service.

In the event of a vir
us infection on a staff laptop, the member of staff involved must allow prompt action
to clear the virus by a technician, and respond positively to their instructions / advice.

©Lancashire schools’ ICT Centre November 2010


Should a virus infect any of the staff laptops or school PC’s, a warning messa
ge identifying the type of
virus and the machine affected will be sent by the server to the Office PC. Mrs Waring will monitor these
virus alerts and pass the information to the ICT Co
ordinator who will log it in the Technical Issues file
and ensure it is

rectified as soon as possible.

Any user who is alerted to security issues or incidences of inappropriate use must notify the ICT Co
ordinator, Headteacher, eSafety Champion, Child Protection Officer or member of the SLT immediately,
and record it in the
Incident Log. The incidences of viruses will be monitored by the ICT Co


Education and Training

Education and training are essential components of effective eSafety provision.

Equipping individuals,
particularly pupils, with the appropriate
skills and abilities to recognise the risks and how to deal with
them is fundamental. ESafety guidance is embedded within the curriculum and Trinity School takes
advantage of new opportunities to promote eSafety to all users of ICT.

6.1eSafety across the

It is vital that all children using ICT at Trinity School are taught how to take a responsible approach to
their own eSafety. Trinity School aims to provide suitable eSafety education to all pupils and provides
regular, planned eSafety teachin
g within a range of curriculum areas using the Lancashire ICT
Progression document. The Foundation Stage also provide age
appropriate eSafety learning
opportunities. In addition, the School organises themed weeks focusing on eSafety awareness issues.

Trinity School, pupils in KS2 are also made aware of any specific issues or legislation contained in
the Data Protection Act (1998) or copyright implications in advance of any activity which may
contravene this legislation, eg use of photographs or video c

Pupils are made aware of the impact of Cyberbullying during carpet time/ PSHE sessions and know
how to seek help if they are affected by these issues, e.g. to contact a trusted member of Staff.

Pupils are taught to critically evaluate materials an
d develop good research skills through cross
curricular teaching and discussions, for example Literacy and Creative Curriculum Topics.

Class Teachers explain the significance of each point of the relevant AUP in order to ensure that
pupils develop an un
derstanding of the importance of the Acceptable Use Policy and adopt safe and
responsible use of ICT both within and outside school. Posters of the AUP for pupils and reminders of
safe Internet use are clearly displayed in each classroom, near to PC’s and
referred to by the
Classteacher or TA’S as appropriate.

Pupils are reminded to log off when an activity finishes on a class PC

this is especially important in the
Independent Learning Centre where the PC’s are accessed by many different users including

visitors, guests and
other users of the school network / Virtual Learning Environment.


Raising staff awareness

All members of staff have recieved eSafety training from Nigel Kirkham, Lancs ICT Advisor in Summer
Term 2010. A planned pr
ogramme of formal eSafety training for all staff will take place in the Summer
Term 2011 to ensure they are fully aware of current eSafety issues prior to the launch of the Moodle
and Website, as well as all the guidance contained in this eSafety Policy. T
he terms of the AUP’s will be
©Lancashire schools’ ICT Centre November 2010


discussed in detail prior to signing and all staff will be regularly updated on eSafety issues and their
rights and responsibilities as outlined in the school policy, through staff meetings, twilight and Inset day

New members of staff or students on a block placement will be briefed by Mrs Varley about eSafety at
Trinity School, given a copy of the Policy and AUP to sign.

All staff are expected to promote and model responsible use of ICT and digital resources, inclu
ding the
use of Social Networking Sites and Instant Messaging both inside and outside of school.

Mrs Varley, eSafety Champion , The Headteacher or ICT Advisor will provide advice/guidance or
training to individuals as and when required or requested.


Raising parents/carers awareness

“Parents often either underestimate or do not realise how often children and young people

come across potentially harmful and inappropriate material on the internet and are often

unsure about what they would do

about it.” (Byron Report, 2008).

Trinity School offers regular opportunities for parents/carers and the wider community to

be informed about eSafety, including the benefits and risks of using various technologies. This is done
by newsletters, Website, VL
E/Moodle, . and after school meeting lead by Mrs Varley or a member of the
Lancs ICT Team.


Raising Governors’ awareness

All Governors, but particularly those with specific responsibilities for eSafety, ICT or child protection,
have recently co
mpleted a Safeguarding Training Course, including Safe Recruitment, and are kept up
to date with eSafety issues through briefings by the Headteacher and Mrs Varley at Governor meetings.

The eSafety Policy will be regularly reviewed and approved by the go
verning body.

7 Standards and inspection

Since September 2009 there has been greater emphasis on monitoring safeguarding

procedures throughout schools.

Mrs Varley will monitor the effectiveness of the eSafety Policy at Trinity School by:

Monitoring the I
ncident Log, to check for the frequency of incidents of inappropriate use,
patterns in behaviour or of incidents

Observing ICT lessons, including elements of eSafety.

Discussions with pupils to evaluate the level of their awareness

Ensuring AUP’s are comp
leted and filed, before access to ICT equipment or services at trinity

Completing a Risk Assessment for any ICT activity if neccessary

Completing the Ofsted eSafety Assessment

Obtaining the Lancs eSafety Charter

Following the best practice
guidelines suggested by Becta in it’s accreditation process

Ensuring all staff, management and Governors are aware of the main findings of Ofsted in the
Review of Safe Use of New Technologies (2010)

Mrs Varley will feed back to the SLT /Governors and su
ggest appropriate actions / changes of policy or
practice including the AUP’s if needed.

Mrs Varley will consult with the Westfield Centre, ICT Advisors and SMT the regrding the eSafety
implications of any future new technologies adopted in Trinity School

©Lancashire schools’ ICT Centre November 2010


Mrs Varley will ensure that all staff, pupils, parents / carers, visitors or other users of ICT equipment or
services provided by Trinity School are kept fully informed of any changes, additions or isssues
regarding eSafety.