REQUEST FOR TENDER FOR RFID BASED SOLUTION

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27 Νοε 2013 (πριν από 3 χρόνια και 7 μήνες)

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REQUEST FOR TENDER FOR RFID BASED SOLUTION

BY

FILE TRACKING AND DELAY/PENDING

STATUS
MONITORING


FOR

URBAN IM
P
RO
VEMENT TRUST (UIT)
,

BIKANER (Raj.)




















UIT Building, Public Park Area, Near Collectorate

Bikaner
(Rajasthan)
.

Phone No. 0151
-
2226012










Tender Reference

RFID
SOLUTION

Purpose

Request for
Tender

for an
end
-
to
-
end
RFID based solution for
file tracking and
delay/pending status monitoring

at
UIT
Bikaner

for offering enhanced service.
Tender is for providing service for one
year period , installing required hardware
and software . S
olution
may require
Supply

of RFID tags for files
,
fixed
Readers and antennas.

Customization/
development of software
.

Operations,
Maintenance of required Hardware &
Software applications.

Start date for Sale

theTender

1
-
0
7
-
2011

Last date of acceptance Tender

1
5
-
0
7
-
2011 upto
3
:
00 PM.

Cost of
Tender


Rs.
500
/
-
(Non
-
Refundable)
The said
amount is to be submitted in form of
cash/
Demand Draft in favour of
UIT
Bikaner
,

Earnest Money Deposit

Rs.10,000

(Ten
thousand
)
.
In case of
unsuccessful bidder, EMD will be
returned after compl
etion of the bid
process (without interest).

Security Deposit

10 % SD will be deducted as per rule
and will be returned back after
completion period.

Address for submission of Tender

Secretary, UIT, Public Park area, Near Collectorate,
Bikaner
-
334001.

Date of Opening Bids *

15
.0
7
.2011


Contact Numbers

01
51
-
2226012













Acceptance
Letter


Sir,

Reg.: Our bid for RFID based solution for
UIT Bikaner
.



We submit our Bid Document herewi
th. We understand that You are not
bound to accept the lowest or any bid received by you, and you may reject all
or any bid.

If our Bid for the above job is accepted, we undertake to enter into and
execute at our cost
.

Unless and until a formal contract i
s prepared and
executed, this bid together with your written order or PO thereof shall
constitute a binding contract between us.

If our bid is accepted, we are to be responsible for the due performance of the
contract.

The decision of the committee will
be final and binding on all bidders.


Dated at____________this___________day of __________2011.



Yours faithfully


For______________________


Seal & Signature: _______________


Name__________________________






Functional
Overview of the proposed so
lution


RFID Tags are provided to identify
files provided by UIT
. Tags uniquely
identify each
file

across the
UIT

.

UIT premise

are to be provided with sufficient number of RFID readers /
antennas at strategic locations within the
UIT.


Solution is to t
ake care of interference and avoid duplicate &
able to read all
files move through the reader coverage area ( 5m)
.

RFID reader sends the signal along with the customer tag details to the
central solution( to be developed , implemented , maintained and man
aged)
through the
UIT

network
.



Solution should be scalable with more
files

and more s
ections

-
The response
time is not to be compromised and is to be almost instant
-

The solution
should be able to read the RFID tag whether it is kept inside
bags or wra
pped
by any material
.

The solution
should be able to give

SMS alert services
.

Alert is sent to the
d
esignate Officers

who has kept the file more than
prescribed number of days.






SCOPE OF WORK:


The successful bidder will be responsible for:
-



1.

The bidder has to provide complete Solution Architecture & its functionality
document including hardware with specifications, software applications details,
process flows for each & every activity and architecture diagrams.

2. Supply, install, develop &
customize, maintain and manage the centralized RFID
application solution to meet the
UIT'
s requirement. Bidder has to ensure almost
instant response.

3
.
Laying Lan cable through structured cabling to connect

RFID readers within the
premises
with centrali
zed computer system.

4
.
bidder

has to supply
sample of tags with bid.

5
.
Vendor
Should undertake amendments / changes to the solution as desired by the
UIT
.

6
. Vendor will take due care of the support infrastructure so as not to cause
disruptions to servi
ces to the
UIT
. The vendor should either repair Defective RFID
tag
s or replace the RFID
tag
s within 48 hours from the day he receives
information
on his email address or sms.

7
. The bidder has to provide user training free of cost
.


8
. The Bidder has to p
rovide complete document on Business continuity plan (BCP)
and Disaster Recovery Plan (DRP) for the proposed solution.

TECHNICAL REQUIREMENTS

A. Components of RFID BASED SOLUTION

o
RFID TAGs

(UHF)

o
RFID Fixed Reader

o
RFID antenna for RFID fixed read
er

o
Networking between Readers and C
o
mputer through structure cabling


o
Computer hardware will be provided by UIT


o
Computer Operator

will be provided by UIT


o
MIS application



B.
Process flow:

When a
file

with RFID
tag

moves in the

premises,
its

en
try is detected by the
RFID sensors through antennas placed at the door/ at strategic locations.

Each RFID tag has a unique ID mapped to
fileid

of the
files
. This ID is used to
fetch the
file
r information through the central server.

Record of delays main
tain at central server.

Designate Branch officials also get alerts

on their Mobile phones via SMS for
delays.





C
. TECHNOLOGY CONTROLS:

a. The technology model including hardware and software should conform to
regulatory and legal provisions (as amended

from time to time) and the
requirements of the
UIT
.

b
.
RFID reader/ antenna should have upto
5

metres read range; write
distance is 70% of read distance (antenna dependant)

c
. The solution should be able to read the RFID tag whether it is kept inside
ba
gs etc.

d
.
Bidder must have implemented similar kind of solution before.


BIDDING PROCESS

The
bidder will have to submit the

Bid

in envelopes duly superscribing
“TENDER FOR RFID BASED

SOLUTION

in
UIT
”.

Mode of Payment


1.

Payment will be made Monthly .

2.

Payment will be made after successful comment made by UIT
Committee appointed by Secretary UIT.

3.

LD will be charged as per government rule from vendor if he failed to
Start work as per condition.


COMPLIANCE STATEMENT DECLARATION

We hereby undertake and
agree to abide by all the terms and conditions
stipulated by the
UIT

in the
tender.


Signature and Seal of Bidder





Areas where reader would be installed
:
-

Total not more than 15
.

















Tag

be used

:
-

Passive UHF tag

Reader
& Software Features

:
-




Long
Range Up to 10 meters.



Readers have the ability of detecting multiple tags in a region at the same time using sophisticated
anti
-
collision techniques.




Network Connectivity Supported for wired installations via


RS232/485 or TCP/IP connection.



Allowing mu
ltiple readers to be easily networked together.



RFID Server software supports the data collection by the readers and storage in data base with
reporting.



Software has facility to instantly locate a tag on request using the reader network.



Software has abil
ity to generate warnings if a tag does not respond within a certain period of time.



Plug and Play readers get detected on network and are allocated network addresses automatically
on power
-
up.



Readers are portable and easy to mount.



Rugged and weather proo
f packaging for indoor and outdoor installations.



Battery operated versions with chargers available



Sr.No


Areas to be covered by reader

1

Account Section

2

Ad
ministrative Section /Secretary UIT

3

Drawing Section

4

Engineering Section

5

General Section

6

Main ENtrance

7

OSD Room

8

Collector Room

9

Others as specified by UIT.

Electrical Specification




AC Source












Universal Power Supply




















92
-
250
VAC, 50/60 Hz, 300 mA




DC Source












6 VDC, 1900mAh Battery



I have attached specification of sheets for tag,

reader and antenna to be used by me
for the project execution.



































AMOUNT IN

BIDDING


1.

I

WANT TO BID FOR THE
TOTAL
WORK

upto 5000 Files
.




Total Amount Rs. ___________.




2.


I WANT TO BID FOR HARDWARE AND SERVICE SEPARATE


A.

Hardware



RFID Reader with frequency controller


Rs. __________/unit.



RFID TAG( Re
-
WRITEABLE)



Rs. __________/unit.


RFID TAG(NOT RE
-
USEBLE)





Rs. __________/unit.

B.

Software & Annual
Maintenance
Service

Rs. _______________/year.


3.


I WANT TO BID FOR PER FILE
For
ANNUAL CHARGES




A.

Rate Per File Per year Rs.________________.


B.

System Installation Rs. _________
____.





Signature and Seal of Bidder