Transfering Knowledge from Games

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6 Νοε 2013 (πριν από 3 χρόνια και 9 μήνες)

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Transfering Knowledge from Games
to Games

A Knowledge Management project at the IOC

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1

What is TOK?

Mission



To transfer Olympic Games information and experience
from past Organising Committees of the Olympic
Games (OCOGs) to incoming OCOGs and Candidate
Cities


To ensure the quality of the Olympic Games



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2

What is TOK?

Objectives



To provide assistance to OCOGs and Candidate Cities
in Games preparation process


To share knowledge


To improve organisational efficiency and develop best
-
practices examples

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3

What is the content?


Documentation



TOK Guides prepared by OCOGs and experts, for
example accomodation guide, catering guide


This includes: key planning milestones, overview of key activities and
lessons learned, resource planning and key recommendations



Supplementary documentation (i.e., attachments to
Guides)


This includes: statistics, plans, maps, but also databases and radio
-
interviews


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4

What is the content?


Audiovisuals


TOK videos


And…


Games Time Observer Programme and Games
debriefing presentations given by OCOGs to critically
review pre
-
Games planning


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5

How does it work?



One central IOC repository containing master copy of
TOK documents



All documents automatically converted to PDF


Documents organised according to standard TOK fileplan


Metadata assigned to documents


IOC staff read access to TOK information


Documents distributed to OCOGs and Candidate Cities
via Extranet




Extranet and IOC repository use identical fileplan


But…. 2 copies of information (stored in two different locations)


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6

How is it disseminated?



Olympic Games Knowledge Services (OGKS)


Service provider close to user needs


Puts TOK knowledge into context


Acts on behalf of the IOC



OGKS Extranet (external)


Extranet available to OCOGs and Candidate Cities


OCOG have access to more information than Candidate Cities



IOC Records, Archives and Information Management
(internal)






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7

What is next?



One repository for both IOC system and OGKS Extranet


Data stored in only one location


Avoid duplication


Avoid version conflict


Version control


Documents centrally managed


Information always up
-
to
-
date and in
-
sink


Ability to apply records management tools and procedures to
documents

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Thank you for your attention


Questions??