Providing Access to Data Sets for Public Health Professionals - ncnmlg

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The Kalmanovitz Library and

The Center for Knowledge Management

University of California, San Francisco

January 29, 2004

Providing Access to Data
Sets for Public Health
Professionals: Service
Development, Outreach,
and Use Patterns

Min
-
Lin E. Fang, Information Services Librarian;

Peggy Tahir, Information Services Librarian

The Kalmanovitz Library and the

Center for Knowledge Management

January 29, 2004

Data Sets Access Problem


Public Health professionals at UCSF
campus need access to data sets


Initial project began mid
-
2000


Prior to project, no coordinated program
available to assist them with finding and
accessing data sets

The Kalmanovitz Library and the

Center for Knowledge Management

January 29, 2004

Needs Assessment on Health
Sciences Data Sets


Assessed the availability of data sets and
tools in the library’s collections and on the
UCSF campus


Determined needs of UCSF researchers for
health data sets resources and services


Used Facilitate.com for online survey, a
web
-
based conferencing software

The Kalmanovitz Library and the

Center for Knowledge Management

January 29, 2004

Multi
-
disciplinary Collaboration


Reference Department


Data Management Services


Technical Services


Information Technology

The Kalmanovitz Library and the

Center for Knowledge Management

January 29, 2004

Percentage of respondents
who said services would be helpful
UCSF resource on Web
Non-UCSF on Web
Reference services
Data Mgt Services
Tech help with data
Percentage
100
90
80
70
60
50
95
92
90
88
87
The Kalmanovitz Library and the

Center for Knowledge Management

January 29, 2004

ICPSR Service


Library Administration approved additional
funding for ICPSR membership


Inter
-
university Consortium for Political and
Social Research: a membership
-
based digital
archive of social science data sets at the
University of Michigan


Allows UCSF affiliates to borrow raw data sets
and documentation from ICPSR


Coordinated by Data Management Services


Started September 2001

The Kalmanovitz Library and the

Center for Knowledge Management

January 29, 2004

Evaluation of ICPSR Service


End of Year 1: before ICPSR Direct


Increasing use of service


Well
-
attended orientations


Objection to usage fee for selected
studies


Desire for free and direct access

The Kalmanovitz Library and the

Center for Knowledge Management

January 29, 2004

New ICPSR Direct Service



Library changed terms of ICPSR
subscription to ICPSR Direct


Started in July 2002


Provides direct access to the ICPSR data
holdings for all students, faculty, and
staff at UCSF


Users with authorized IP address from
UCSF may download data from ICPSR,
without going through a local campus
representative

The Kalmanovitz Library and the

Center for Knowledge Management

January 29, 2004

ICPSR Direct: Total Usage


Significant increase in data sets usage
since library moved to ICPSR Direct


Year 1: before ICPSR Direct (9/2001
-
6/2002)


79 data sets downloaded


Year 2: ICPSR Direct (7/2002
-

6/2003)


493 data sets downloaded


Data sets downloads in this period was
more than six times the number of
downloads vs. the period before ICPSR
Direct

The Kalmanovitz Library and the

Center for Knowledge Management

January 29, 2004

ICPSR Direct: Mean Usage


Comparison with similar sized
institutions


Year 1: before ICPSR Direct (9/2001
-
6/2002)


Average use = 176


UCSF use = 23


Year 2: ICPSR Direct (7/2002
-

6/2003)


Average use = 384


UCSF use = 493 data sets
downloaded

The Kalmanovitz Library and the

Center for Knowledge Management

January 29, 2004

Commonly Used Data Sets


National health interview survey


National medical expenditure survey


National hospital discharge survey


National household survey on drug
abuse


Community tracking study household
survey


Alcohol and drug services study


National hospital discharge survey

The Kalmanovitz Library and the

Center for Knowledge Management

January 29, 2004

Outcomes


Reference staff developed web page with
links to data sets resources


Reference staff and Data Manager
regularly collaborate to assist patrons


Reference staff is main contact person
for ICPSR assistance


Reference staff currently collects usage
data for analysis

The Kalmanovitz Library and the

Center for Knowledge Management

January 29, 2004

Conclusions


Patrons want to be able to access data
sets on their own


Even small costs are barriers to access


Project provided excellent venue for
outreach to public health professionals
and other data sets users on campus


Successful collaborative project between
library units


Reference staff gained increased
knowledge of data sets and patron
access issues

The Kalmanovitz Library and the

Center for Knowledge Management

January 29, 2004

Additional Resources


California Office of Statewide Health
Planning and Development’s (OSHPD)
Data Sets


Bureau of Health Professions’ Area
Resources File


Counting California


RAND California