our values - Vacancies at Victoria University of Wellington

clipperstasteful_7dd0d3b7
-
c029
-
4e43
-
9ef6
-
45de4321ca18.docx

Page
1

10/11/2013



Role Description


Position Title:

Environmental

Coordinator

Position Location:

Facilities Management (FM)

The
Environmental

Coordinator must work in the best interests of the University (including its
community of students and staff), within relevant legislation and in accordance with the University
Charter.

The
Environmental

Coordinator
must also assist the University to meet

its vision, and strive to behave
in a manner that reinforces the University’s values.


OUR MISSION

We play a leading role in shaping New Zealand’s future by:



Adding significantly to the knowledge and understanding of natural phenomena, society, culture
and technology through research, teaching, and interdisciplinary perspectives



Engaging with local, national and international communities in creating, disseminating and
applying knowledge that has scholarly or societal impact



Developing graduates with skil
ls in leadership, communication, and critical and creative thinking.


OUR VALUES

Our values guide and inform our strategic goals, policy and practice. They are the principles behind our
actions, a means of creating and sustaining an environment of trust a
nd mutual understanding.

Academic freedom:



We protect academic freedom and defend the autonomy of Victoria University of Wellington.

Excellence in all of our activities:



We are committed to developing and recognising excellence in research, creative
activity, scholarship,
teaching and learning and administration.

Knowledge and expertise:



We strive to advance
pure and applied knowledge and expertise, and to disseminate both through teaching
and research.

The Treaty of Waitangi:



We are
committed to usin
g the Treaty to guide our obligations to Māori as tangata whenua and Treaty
partners.

Internationalisation:



We are
committed to our participation in the international community of scholars and to the pursuit of a
global perspective in our learning, teachin
g, research and services.

Accountability:



We
effectively manage and account for our resources and apply them to the maximum benefit of Victoria.

Honesty and respect:



We
require ethical behaviour in all our activities and interactions.

Equity:



We
are commit
ted to equity of opportunity for all our staff and students.

A strong university community:



We
encourage the active participation and contribution of academic and general staff, students, alumni,
benefactors and friends in the life of the university.

Community engagement:



We

seek active engagement with the communities we serve and value the benefits we bring to each other.

Sustainability:

We

strive for an environmentally sustainable university and society.




clipperstasteful_7dd0d3b7
-
c029
-
4e43
-
9ef6
-
45de4321ca18.docx

Page
2

10/11/2013


Purpose of the

Organisational

Unit

The role

of Campus Services is the implementation of sound, cost effective policy and practices
pertaining to the provision of quality facilities and related support for all University activities and the
delivery of student accommodation and early childhood servic
es to the VUW community. It also
includes stewardship of the University’s property assets, including buildings, grounds and related
infrastructure, environmental management and campus safety.

As a team within Campus Services, Facilities Management is respo
nsible for the strategic planning,
environmentally sustainable management and maintenance of the University’s built environment,
grounds and infrastructure to ensure they support the university in achieving its strategic goals.


Role Purpose and Scope

The role of
Environmental

Co
ordinator

is to:




Provide general assistance to the Environmental Manager.



Provide energy management support through the analysis of energy data, identification of energy
efficiency opportunities and implementation of energy sav
ing projects.



Champion environme
ntal sustainability at Victoria;



Generate buy
-
in and engagement with environmental sustainability amongst staff and students
that results in sustainable behaviour change, with particular emphasis on reducing energy us
e,
wast
e to landfill and travel;



Raise the profile of current and future sustainability initiatives delivered by Campus Se
rvices and
the wider University;



Develop opportunities for
campus
-
based
sustainability research projects
which create externa
l
partnerships a
nd / or funding;



Work with key suppliers and tenants to
assess their current environmental performance and
develop plans for improvement

and


Key Result Areas


Campus Services have been actively working on improving the environmental performance of the
Uni
versity for the past six years. The focus has been on operational projects to improve efficiency.
This role will
not only supplement this important operational area, but generate new opportunities and
improve environmental performance
by focussing on commu
nication
s and building

relationships
across the organisation and externally
. Key results will include:




The delivery of cost savings through the identification and implementation of projects to reduce
energy, water, waste or transport expenditure.



The development and implementation of a programme to
engage staff and students with reducing
their resource consumption, wh
ich provides measurable results;



Assisting with the development and implementation of the waste minimisat
ion strategy for the
University;



Developing opportunities for student participation and supporting student led initiati
ves based
around sustainability;



Maintaining strong visibility of sustainability initiatives

through

regular communications, both
internally and externally, i
ncluding a st
rong online presence;



Establishing strong relationships with external stakeholders to generate sustainability
-
base
d
research projects and funding;

clipperstasteful_7dd0d3b7
-
c029
-
4e43
-
9ef6
-
45de4321ca18.docx

Page
3

10/11/2013




Coordination of regular events
and projects
to promote collaboration
with, and
amongst
,

academic

staff with resea
rch interests in sustainability
including the development of projects that
have practical application of sustainability principles for the campus through the undergraduate
curriculum, summer scholarships or post graduate theses
and



Reviewi
ng the environmental sustainability of key suppliers and tenants and working with them to
identify opportunities for improvement.


Challenges




Generating engagement and sustainable behaviour change amongst a diverse group of
stakeholders with competing pri
orities;



Prioritising projects from an ever expanding range of opportunities to ensure the maximum benefit
is delivered for the University;



Working across all units within the University to develop new relationships

and break down
barriers

and



Adapting to

changing priorities and responding to emerging opportunities

and risks.



Key Relationships

The
Environmental

Coordinator reports to the
Environmental

Manager
. The position has no staff
reporting to it.


The
Environmental

Coordinator will develop and maintain excellent relationships with:



Other members of the Facilities Management team
;



The Communications and
Marketing team;



Relevant academic staff on a project by project basis;



The Procurement team within Finance;



Key su
ppliers and tenants;



Student environmental groups and



The network of staff Environmental Champions





















clipperstasteful_7dd0d3b7
-
c029
-
4e43
-
9ef6
-
45de4321ca18.docx

Page
4

10/11/2013


Key Competencies


CORE COMPETENCIES

C
USTOMER
F
OCUS

Individuals who display this
competency understand and
believe in the importance of
customer service. They
listen to and understand the
needs of internal and
external customers. They
meet and exceed customer
needs to ensure satisfaction



Demonstrates the importance of client service by giving client needs top
priority



Proactively manages

the client relationship, ensuring clients are kept up
-
to
-
date



Deals effectively with clients by displaying a professional, courteous, and
empathetic approach



Thinks about issues from the clients perspective, understanding their area
of work and their need
s



Continuously looks for better ways to meet or exceed client expectations



Anticipates issues the clients will face in the future



Liaises with other areas of work to ensure a seamless client service



Seeks feedback on the quality of service to clients and
takes action to
improve services



Considers Maori and multicultural issues when delivering and developing
client services



Promotes client focus in strategic and operational planning and service
delivery


S
ELF
-
M
ANAGEMENT

Individuals who display this
competency effectively plan
and organise their work to
achieve desired outcomes.
They are proactive, remain
focused, take action to
overcome obstacles and
follow through to completion



Sets and meets challenging personal goal
s and targets



Takes personal responsibility for making things happen



Identifies, allocates and manages time and resources required to achieve
outcomes



Prepares detailed action plans to support business goals and clarify
direction



Prioritises and actions t
asks based on urgency and importance, modifying
and reprioritising if the situation changes or if the initial approach doesn’t
achieve the desired results



Sticks to a task until the desired results are achieved efficiently and
effectively within agreed tim
eframes



Sets up and maintains systems for checking the quality of work outputs



Actively and constructively participates in discussions on own
performance, and develops themselves both personally and professionally



Perseveres in the face of adversity and re
sistance, with a ‘can do’ attitude



Identifies strategies for and takes action to overcome barriers



Successfully adapts to changing demands and conditions



Remains calm and is able to continue with the primary task and work
effectively when faced with
heightened levels of pressure/stress



clipperstasteful_7dd0d3b7
-
c029
-
4e43
-
9ef6
-
45de4321ca18.docx

Page
5

10/11/2013


I
NTEGRITY

Individuals who display this
competency are open, honest
and consistent in behaviour
and can be relied upon. They
generate confidence in others
through their professional and
ethical behaviour



Sets and mai
ntains high professional standards



Deals with others in a respectful and fair way



Displays ethical and professional behaviour in all situations



Follows established organisational policies and procedures



Demonstrates openness and honesty when dealing with
issues, day to
day tasks and people



Displays a positive attitude towards and is receptive to Maori and
multicultural issues



Follows through on commitments



Applies consistent standards that are fair and objective to all situations



Does not compromise own st
andards, despite pressures



Encourages others to behave in an honest, ethical and professional way



Does not use information or their position for personal gain


I
NNOVATION

Individuals who display this
competency question the way
things are done, learn
from
past mistakes and generate
new and creative ideas to
improve the status quo



Proactively assesses own work patterns in order to improve efficiency
and effectiveness



Takes the initiative and originates action required to improve the status
quo



Thinks in

terms of opportunities and possibilities



Looks to make improvements and is willing to challenge “that’s the way
its always been done” mentality



Considers past mistakes and practices and learns from them when
considering and developing new ideas



Encourage
s the discussion, free
-
debate and generation of creative ideas
and solutions



Generates new and creative ideas
–

is not afraid to think ‘outside of the
box’



Builds on ideas suggested by others to develop new solutions



Transfers processes used in one environ
ment to a totally new
environment



Develops unique solutions that are not limited by previous solutions













clipperstasteful_7dd0d3b7
-
c029
-
4e43
-
9ef6
-
45de4321ca18.docx

Page
6

10/11/2013


ROLE SPECIFIC COMPETENCIES


A
NALYSIS
&

J
UDGEMENT

Individuals who display this
competency are able to
identify and analyse issues
and
problems, consider
alternatives, make sound
decisions and commit to a
course of action



Looks at problems from different perspectives, including the needs of
different cultural groups



Breaks problems down into logical stages



Checks the quality, validity and

relevance of information sought



Identifies issues, relationships and/or trends amongst information



Interprets and/or reorganises information and looks for alternative solutions
to the problems



Researches issues thoroughly using a suitable methodology



Weig
hs all relevant pros and cons, and considers both the long
-
term and
short
-
term impacts of alternatives



Applies learned concepts or theories appropriately to issues or problems



Makes timely decisions consistent with the vision and values of VUW, even
if th
ey do not personally agree with them



Escalates issues when appropriate, or involves relevant others in decision
making



Identifies and minimises significant risks associated with decisions



Makes the decisions that need to be made, including the “hard”
decisions
and those that involve risk



Makes and supports recommendations or decisions with soundly reasoned
arguments



Takes ownership of decisions and ensures their implementation



Follows up on decisions to ensure they have been effective



Reconsiders decis
ions when new information comes to hand


C
OMMUNICATION

Individuals who display this
competency effectively
communicate with a wide
range of people in all
situations, both orally and in
writing



Checks for mutual understanding



Demonstrates effective
listening skills



Adjusts communication style to suit the needs of the audience



Communicates key points clearly and concisely



Presents ideas in a logical sequence



Uses non
-
discriminatory language



Reinforces key messages to ensure the correct message is
received



Communicates without using inappropriate jargon or phrases



Actively seeks feedback on communication style(s)



Demonstrates understanding of cultural differences in regard to
communication



Effectively facilitates workshops and meetings, to achieve
goals and
maintain group cohesiveness



Uses and responds to Maori greetings with correct pronunciation



Presents complex ideas and concepts effectively


R
ELATIONSHIP

B
UILDING

Individuals who display this
competency are concerned
with building and
maintaining
positive working
relationships and networks
useful to achieving the
organisations objectives



Builds and maintains appropriate productive relationships or networks of
contact



Builds and sustains appropriate positive and productive working
relat
ionships



Creates and sustains an appropriate image and profile of the area of work



Maintains an extensive network of technical/professional contacts/staff to
keep abreast of latest ideas



Consults widely to obtain several perspectives



Deals effectively with

public debate or dispute



Demonstrates credibility with stakeholders



Demonstrates an acceptance of and sensitivity towards different people and
cultures.



Consistently presents well in different social settings, such as to public,
media and to staff (public

face of the organisation)


P
ERSUADING

&
I
NFLUENCING



Persuades others of the need for change in direction and/or attitude

clipperstasteful_7dd0d3b7
-
c029
-
4e43
-
9ef6
-
45de4321ca18.docx

Page
7

10/11/2013


Individuals who display this
competency are able to gain
the co
-
operation of others by
seeking their view,
identifying points of
agreement and using them
to support arguments and
confidently advocating

a
preferred approach



Anticipates peoples reactions and has a plan to deal with them



Convinces others of the benefits of a particular approach or point
-
of
-
view,
identifying what’s in it
for them



Tailors their approach to reflect the audience and their needs, as well as the
situation



Negotiates solutions to meet the objective of all parties where possible



Questions to identify and clarify the other parties issues and concerns and
understan
ds their point
-
of
-
view



Identifies points of agreement and uses them to support view



Compromises in some areas, if necessary, to achieve overall objectives



Uses personal persuasiveness rather than position power



Perseveres to resolve differences, either dir
ectly or with neutral help



Asks for and gains commitment to outcomes


T
EAMWORK

Individuals who display this
competency show a genuine
intention to work co
-
operatively with others in a
team setting in order to
achieve results and team
goals



Contributes to
and supports team activities



Accepts share of workload, to help others and the team



Demonstrates respect towards all other team members



Participates effectively in group discussions and activities and encourages
others to do the same



Shares ideas/informat
ion, resources, and experience with team members



Supports team values and decisions, and models expected behaviours



Is open minded, listens to others points of view



Balances personal objectives with those of the team



Actively participates in the developmen
t of team values, goals and
performance standards



Participates effectively in diverse and cross
-
disciplinary teams



Demonstrates behaviour in the team, which recognises and is consistent
with VUW’s EEO principles and practices



Advocates and compromises wher
e necessary, to arrive at a mutually
acceptable solution



Encourages the positive resolution of conflict within the team



Displays an awareness of, and sensitivity to, the group dynamics























Education, Experience and Knowledge required

clipperstasteful_7dd0d3b7
-
c029
-
4e43
-
9ef6
-
45de4321ca18.docx

Page
8

10/11/2013


Essential



Tertiary qualifications or demonstrated experience in energy efficiency, mechanical or electrical
engineering or building performance;



Skills in data analysis and project management;



Experience in stakeholder engagement, community development and

/or corporate social
responsibility;



A m
inimum
of two years of experience

in
environmental
sustainability

or energy management;



A personal commitment to, and passion for environmental sustainability, with

the ability to lead by
example;



Experience in
building support for new programmes through effective communication;



Experience working in a demanding team environment.


Advantageous



A tertiary qualification with a focus on environmental sustainability;



Experience with managing online communication material;



Experience in sourcing external funding for projects



Experience working in the University sector of other similar large public sector organisations




Delegations



The
Environmental

Coordinator has n
o HR delegation



The
Environmental

Coordinator has no financial delegation




Performance Criteria

An individual Development Plan will be developed that reflects the contribution this position is
expected to make towards achieving the team’s objectives and
measures. The Development Plan
will contain objectives that are consistent with the Key Result Areas in this Role Description.

clipperstasteful_7dd0d3b7
-
c029
-
4e43
-
9ef6
-
45de4321ca18.docx

Page
9

10/11/2013





EMPLOYMENT CONDITIONS SCHEDULE: CAs/GTCs




POSITION TITLE:
Environmental

Coordinator



In the event that you are
successful in your application for the position, for the first 30 days of your
employment you will be covered by an Individual Employment Agreement, the terms of which are contained
in General Staff

Collective Agreement (CA). After the 30
-
day period, if y
ou choose not to join a union that is
a party to the CA, you will become a party to the General Terms and Conditions for General Staff

Collective
Agreement (GTC). The GTC is consistent with the CA except it has no reference to any union.

The table below

describes the core employment conditions that are attached to the position you are applying
for.


Core Employment
Conditions

Collective Agreement
(CA)/General Terms and
Conditions (GTC)


Tenure


1
-
year fixed term

37.5
Hours per week


Salary range

for

the position


Scale 3 Grade/Range 3


Standard holiday
provisions


4 weeks annual leave


University Holidays



5 days as per the CA