Montreal Gateway Terminal

Montreal

Gateway

Terminal

Consent Form


Montreal Gateway Terminal


Box 360 Station K, Montréal, QC.
Canada H1N
-
3L3

Section 57
-
64, Port of Montreal

Telephone: (514) 257
-
3040 Fax: (514) 254
-
4298

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1.

Introduction


CP Ships Ltd.,
DIVISION

Montreal Gateway Terminal

(MGT)
,

intends
to
implement by January 19, 2007 a
new system of access control
. To this end, we wish to obtain your
consent

so that we may take a
biometric lecture of the form of your han
d. The form of the right hand is the physiological characteristic
obtained (
referred to as “biometric characteristics or measures”

in the remainder of th
is

document
).


2.

Once we obtain your
con
sent, Montreal Gateway Terminal will proceed with the collectio
n of
your biometric data in accordan
c
e with the following procedure.



The biometric reader HK II photographs the form of your hand. The image thus created
by

this
photograph is not retained. From the photograph, the software places dots at a number of p
laces so that
all these dots
become the identification of your hand
exclusively
. This stage is done once for the right
hand. The position of
the
90 dots is digitized and an algorithm transforms these digits into a code. Your
identity is thus linked to y
our hand by a 5
-
digit user code.
This reading procedure is repeated three times
of one hand only at the time of enrolment; all of this biometric data constitutes your biometric
characteristics or measures.

Your biometric char
acteristics or measures become

your

personal information according to law. Montreal
Gateway Terminal
undertakes therefore to put in place security measures to protect
confidentiality
.



3.

The purposes aimed at with the use of biometrics


The biometric characteristics or measures are
col
lected

to allow us to validate correctly and quickly the
identity of each truck operator. The Biometric Measures and Personal Information are part of your file as
a truck operator taking delivery of goods at MGT

and will never be used for other purposes o
ther than to
validate the identity of the person taking delivery of goods at MGT. This information may be used for
investigation purposes by MGT, its authorized agents and, if necessary, be given to police forces.

4.

Security Measures



Your personal inform
ation is important
to

Montreal Gateway Terminal. It is for this reason that Montreal
Gateway Terminal
e
nsures that your biometric characteristics or measures are adequately protected to
ensure
confidentiality
. Your biometric characteristics or measures w
ill be the subject of an encryption
set
up

to ensure the confidentiality of your biometric character
i
stics or measures. Only a limited number of
employees

from Montreal Gateway Terminal

will have access to your biometric characteristics or
measures.

Acce
ss to employees will only be permitted if it becomes necessary to
achieve

the purposes
mentioned

in item 3 above.


5.

Retention



Your biometric characteristics or measures will be retained until the first of the three following events
occurs:
(i)
You presen
t in person or by a written note the end of your employment with your present
employer or
(ii)
the moment
when your user profile has not been used for a period of more than 24
months or

(ii
i) the moment when Montreal Gateway Terminal uses a new method of v
erification that does
not correspond to the method mentioned in item 1 above. When the first of these events occurs,
Montreal Gateway Terminal will securely destroy
as soon as possible
your biomet
r
ic characteristics or
measures

subject to a
pending
reques
t for a right of access or of rectification done in accordance with
item 6 below.

Montreal

Gateway

Terminal

Consent Form


Montreal Gateway Terminal


Box 360 Station K, Montréal, QC.
Canada H1N
-
3L3

Section 57
-
64, Port of Montreal

Telephone: (514) 257
-
3040 Fax: (514) 254
-
4298

chocolatehook_4e699892
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08d8
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49d4
-
b64a
-
f7f317777255.doc


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6.

Right of Access and of Rectification



As for all of your personal information, you may request a right of access to the information linked to your
biometric characteris
t
ics or measures, ask
for a rectification or for any other information by formulating
this request in writing to the Security Department of Montreal Gateway Terminal, to the attention of the
Director of
Security.

Montreal Gateway Terminal will respond to y
our request for access, rectification or
information within a reasonable delay following receipt of your request.


7.

Communication
of personal information



Montreal Gateway Terminal will not communicate your personal information, including the biometric
ch
aracteristics or measures, to anyone unless, as for any other personal information, Montreal Gateway
Terminal
is

obliged to disclose certain personal information when required or permitted by law.


To ensure that your biometric characteristics or measures
are
collected
, used or
retained in

accordance
with the security standards

mentioned in item 4 above, Montreal Gateway Terminal
require
s

that

its
security and its computer department personnel
install

and maint
ain

appropriate security measures.


8.

Storage lo
cation of biometric characteristics or measures



The biometric characteristics or measures, as for all other personal information that we
collect
, are
kept

in
our secure servers at our Montreal Gateway Terminal offices.


9.

Con
sent



I confirm having taken
cognizance of and understood the information contained in the form
relative to

the
collection, the use and the retention of my biometric characteristics or measures by Montreal Gateway
Terminal.

I also understand that my biometric
characteristics

or measu
res will only be used to identify the
form of the hand at Montreal Gateway Terminal.

I consent to the collection, the use and the retention of my biometric characteristics or measures subject
to the provisions mentioned in this document.





SIGN
ED at

Mont
r
e
al, Qu
e
bec,
on

______________________




Signature
of petitioner
:






_________________________________________________________




Use
r number
:

__________________