Sample lighting upgrade statement of work document

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SAMPLE DOCUMENT FOR USE BY LIGHTING DESIGNERS AND
LIGHTING MAINTENANCE PROFESSIONALS

IT SHOULD BE

NUMBERED AND EDITED AS NEEDED



1

Statement of work

Implementation of
lighting upgrades


August 2012



1.0
P
eriod of performance

All work is to be completed
with
in
1
5

months from date of receipt of notice to proceed.

2.0
I
ntroduction

This contract
is
primarily for the retrofit of existing
fluorescent fixtures and replacement of
HI D fixtures with fluorescent fixtures.

Vacancy sensors will be installed as needed in
spaces with 8 or more lamps. Occupancy sensors will be installed as needed in
warehouse type facilities.


3
.0
S
cope of services


Task
1

S
ite assessment

Contractor shall evaluate
each of the
above listed
facilities and propose a solution to
upgrade
the
lighting systems
and

improved
energy efficiency
.
The
o
wner

will provide
an Excel w
orkbook

Lighting Counts & Calcs”
that shall be
used by the contractor to
identify all of the fixtures to be retrofitted or replaced, identify the materials to be used,
calculate

energy savings and
document

project costs.

Contractor shall
submit
the completed

workbook

to
owner

for approval

prior to

impl
ement
ing the

plan
.

The
o
wner

acknowledges that the site assessment may not be perfect. Accuracy of
90%+ is required in each building and the combined accuracy shall exceed 95%.

Task 2

I
mplementation of approved plan for facility lighting upgrades

Contract
or shall implement the approved plan
for
facility

lighting upgrades

at
the
67

facilities. I naccuracies in the
submitted “
Lighting Counts & Calcs” shall be corrected
during the implementation phase so DAFB will have accurate documentation of the
completed
work.

4
.0
D
eliverables/schedule

4
.1

Site
a
ssessment

p
lan:

Lighting Counts & Calcs”

shall be provided to the
owner

for
review and approval.


4.2

I nstallation

shall be
completed

within
twelve

months

of
p
lan approval.

SAMPLE DOCUMENT FOR USE BY LIGHTING DESIGNERS AND
LIGHTING MAINTENANCE PROFESSIONALS

IT SHOULD BE

NUMBERED AND EDITED AS NEEDED



2


5.0 A
dministrative

I dentify detailed contac
t information for questions,
recommendations

and approvals.

Appendix 1
-

T
ypical lighting retrofit practices




Non hi
-
bay

fluorescent
lamps will be
3500K or
4100K

in color with a Color Rendering Index >80.



F54T5 49 watt hi
-
bay

lamps will be
50
00K in color w
ith a Color Rendering Index >80.



Most fluorescent retrofits will use 25 watt F32T8 lamps and 9
4+
% efficient ballasts with

a

“normal” ballast factor.

Use Advance Optanium or GE or Sylvania




Most fluorescent ret
rofits will use 2 lamps. Use
“high output” ba
llast
s

rather than more than 2
lamps if needed.



Clear prismatic lensed 4’ long fixtures will have lamp and ballast retrofits and may be delamped.



Clear prismatic lensed 2’ long fixtures will be retrofitted with F17T8 lamps and ballasts.



Abandoned sockets

wi
ll be filled with silicone to avoid adding unneeded lamps.



Sagging, broken and discolored lenses with be replaced with 0.125” thick clear lenses

of equal
pattern
.



Louvered fixtures will be gutted and 2 lamp “volumetric” retrofit kits will be installed.

Use
Lithonia RT8R

or approved equal.



Bi
-
Level switched fixtures are not always justified and can often be replaced with

one ballast and

2 lamps
on one switch
. Make a recommendation and have base personnel make the decision.
Leave second switch leg aband
oned in place if only one level is used.



Bi
-
Level switching can be maintained by gutting the fixture and retrofitting with a Lithonia RT5R
bi
-
level with F28T5 lamps.



There is very little linear fluorescent dimming on base. If encountered and needed, retro
fit with
Lithonia RT5R and Advanced MK VII or Mk X dimming ballast.

Line voltage dimming is preferred



All dimming must be reviewed by base personnel prior to installation.



200 watt and higher HID fixtures will be replaced with 49 watt F54T5 fixtures and 9
4+
% efficient
ballasts.



Smaller HID will be replaced
with compact fluorescent

(CF)
.



Most spaces with 8 or more lamps will have vacancy sensors installed.



Lighting attached to building exteriors will be photocell controlled if appropriate.

Miscellaneous Req
uirements:



All EXIT signs will be replaced with LED.



Incandescent medium base lamp fixtures < 100 watts will be replaced with screw
-
in CF lamps



Incandescent lamp fixtures >100 watts and

small HID retrofitted or replaced with separately
ballasted CF using t
riple tube
(TRT)
amalgam lamps.

SAMPLE DOCUMENT FOR USE BY LIGHTING DESIGNERS AND
LIGHTING MAINTENANCE PROFESSIONALS

IT SHOULD BE

NUMBERED AND EDITED AS NEEDED



3



32 watt and 42 watt
TRT
CF may be replaced with lower wattage lamps if enclosures do not
dissipate heat well. For instance a 32 watt lamp in a 6”

can
” fixture

will be replaced with a 26
watt lamp.



Other CF fixtures will no
t be retrofitted.



R/PAR30 and larger lamps may be replaced with screw
-
in LED for some applications.


Caveats


Lamp color may be subject to regional preference or requirements. Traditionally, patient care area
lighting was 3500K which is considered
white

l
ight and provided the “best” rendering of patient tissue
color. In recent times, fluorescent lamp color quality has improved and many facilities prefer a bluer
color 4100K which is considered
cool white
.
There may be a small energy benefit in using the b
luer
color because people can see better with bluer light so the light levels can be slightly lower.


Pick a
lamp
color and stock only that color.