EBD #2.2 2007-2008 MINUTES

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EBD #
2.2











2007
-
2008




MINUTES


ALA Executive Board





2007
-
2008 Executive Board

2008 Midwinter Meeting



January 11
-
16, 2008

Philadelphia, Pennsylvania













American Library Association


Volume 08















2

AMERICAN LIBRARY A
SSOCIATION


ALA Executive Board Meeting

2008 Midwinter Meeting


American Library Association

Philadelphia Marriott Hotel

Philadelphia, Pennsylvania



The ALA Executive Board met in the Independence Ballroom of the Philadelphia
Marriott Hotel in Philadelphi
a, Pennsylvania, from January 11
-
16, 2008.


PRESENT: President Loriene Roy; President
-
elect Jim Rettig; Treasurer Rodney M.
Hersberger; Immediate Past President Leslie Burger; Executive Director Keith Michael
Fiels; Executive Board members: Francis J. Buc
kley, Jr., Mario M. Gonzalez, Terri G.
Kirk, Charles E. Kratz, Jr., Larry Romans, Patricia H. Smith, and Roberta A. Stevens.

Board member June Pinnell
-
Stephens was not present at this session.


The agenda (EBD #9.2) is attached as Exhibit 1. The vote ta
lly, EBD #1.5, is attached as
Exhibit 2. All documents referenced in these minutes are for the 2007
-
2008 Executive
Board year, except where otherwise noted.


Session One


The Board convened at 8:30AM on Friday, January 11, 2008 with President Loriene Roy
presiding.


Procedural/Consent Items

The Executive Board approved the following items:


By consent,
voted to approve the agenda for the 2008 Midwinter ALA Executive
Board Meeting. (EBD #9.2, Exhibit 1)
Consent


By consent,
accepted the following reports
:
President’s Report, 2007
-
2008 (EBD
#7.1, Exhibit
3
); President
-
elect’s Report, 2007
-
2008 (EBD #7.5, Exhibit
4
);
Executive Director’s Report, 2007
-
2008 (EBD #12.6, Exhibit
5
); Office of Research
& Statistics Report, 2007
-
2008 (EBD #12.22.1, Exhibit
6
); A
dvocacy Report, 2007
-
2008 (EBD #12.10, Exhibit
7
);
Campaign for America’s Libraries

Report, 2007
-
2008
(EBD #12.14, Exhibit
8
); Media Relations Report, 2007
-
2008 (EBD #12.18, Exhibit
9
)
Consent Agenda


By consent,
approved the 2007 ALA Executive Board Fal
l Meeting Minutes,
(EBD #2.1.1, Exhibit
10
), and the corresponding Vote Tally (EBD #1.5, Exhibit
11
)

Consent



3

Executive Committee Report


President Roy reported on the Executive Committee meeting held on Thursday, January
10, 2008
, during which

t
he Committ
ee reviewed
several
items, including the talking
points for liaison

visits

and the graduated dues
report, which

will be presented during this
Midwinter Meeting
.



Development Office Report

EBD #6.1 (Exhibit
12
)

Executive Director Keith Fiels introduced Kim

Olsen
-
Clark, Assistant Director, ALA
Development Office and recognized other Development Office staff

Molly Catalano,
Kate Gardner and consultant, Chris Watkins.

Fiels advised that the Development Office
was bringing a recommendation that the Board app
rove the complete list of 1,000
companies from the Domini and TIAA CREF lists of “socially responsible” companies
from which to prospect for corporate partners, sponsors and donors. He explained that in
prior years the Board had been asked to approve only

a portion of the companies on the
list (300 in total). The Board’s Partnerships and Sponsorships Committee
was

consulted
and agreed that approving the full list of 1,000 companies would allow the Development
Office to begin a more aggressive search for po
tential sponsors and donors.

Fiels also
explained that at each Midwinter Meeting the Board
would

be asked to review and
approve the Domini/TIAA CREF lists in effect as of December 31 of the previous year.


Kim Olsen
-
Clark presented highlights of her
writte
n
report
:





The Planned Giving brochure
was

recently
redesigned to provide the most up
-
to
-
date information about planned giving and ALA. The new brochure includes
photos
and comments
of several ALA past presidents.




The Development Office is continuing t
o work on prospects and proposals
involving the Carnegie Corporation and the Bill and Melinda Gates Foundation.
The Verizon Foundation has given ALA one million dollars to be used for
libraries, literacy and gaming. Details are being finalized.




The Target

Corporation has discontinued its sponsorship of
Día de los niños/

Día
de los libros
; however, the Development Office and the Association for Library
Services to Children (ALSC) are continuing to pursue other projects with Target.




The Cultural Communities

Fund

(CCF)

met the

2007
goal for the end
-
of
-
year
match
from the National Endowment for the Humanities (NEH)
,

and will move
forward to the next
and final
level

of the program
.

The CCF must raise
a
pproximately $300,000 by the end of June 2008 in order to m
eet the
requirements set out by the NEH matching program.




On a motion by Patricia Smith, seconded
by Roberta

Stevens
, the Executive Board


4

Voted that

the Executive Board approve the socially responsible list of
companies as listed in Board document EBD 6
.1.


EBD #6.1


Report on Member Participation


President
-
elect Jim Rettig led a discussion on ways to increase member participation in
the Association, including electronic participation
. He explained that he conducted town

hall meetings around the state
of Virginia in July 2007, and learned from the participants
that their most rewarding ALA experiences have been the connections they have made
with colleagues. Rettig advised that his advisory committee is developing initiatives that
will experiment with
new ways for members to participate in ALA even if they are
unable to attend conference. He invited comments and suggestions from the Board
.



Election Committee Report



EBD #10.1 (Exhibit
13
)

Nann Blaine Hilyard, Chair, 2008 Election Committee, presente
d her report on the
Committee’s investigation into preparing videos of Presidential candidates.
The
committee determined that preparing such videos would
be cost
-
prohibitive
.

A more
viable
alternative has been
to provide candidates with the names
of comp
anies
that
charge a monthly fee to host open source websites using content that the candidates
produce locally. Additional suggestions included a vendor
-
supported joint reception to
meet and hear the candidates, a weekly spot in
AL Direct

with both candid
ates’ positions
on specific issues or their answers to questions submitted by members, and that if a
candidate reception is held, Council candidates also be invited.

The Board asked staff to
investigate the feasibility of holding a

c
andidate reception

at e
ach Midwinter Meeting
.



I
nformation
T
echnology and
T
elecommunications
S
ervices (ITTS)

Report

Sherri Vanyek, Director, ALA Information Technology and Telecommunications
Services (ITTS), introduced Elizabeth Buie, Usability Consultant from UserWorks
,

to
pre
sent a brief update on the website redesign project
,

and Jenny Levine,
ALA’s
ITTS
Internet Specialist, for an update on online communities and social networking plans.


Buie delivered a PowerPoint presentation that showed the proposed look for the new
AL
A Website. She explained that
ALA
members and non
-
members were invited to view
and comment on four design concepts. This feedback was used to modify and narrow
down the designs to the mock
-
up she was presenting to the Board at this meeting.
Vanyek expla
ined that the new design is scheduled to be implemented prior to the 2008
Annual Conference.


Jenny Levine demonstrated some options for online communities and social networks
that would provide additional options for member involvement in the Associatio
n. She
explained that the online communities software currently
i
n use at ALA will be revamped
to include a networking component that will allow members to view information about
each other. Each member will be able to complete a profi
l
e provid
ing

as muc
h or as little
information as they wish. This phase is targeted for completion by the 2008 Annual

5

Conference.

There will ultimately be
additional
components link
ing

members to other
social/professional networking sites such as Facebook, Drupal, Dandelife
, etc.


Vanyek explained that UserWorks
will

be
developing a

style guide for the use of all ALA
units
.

ITTS will continue to monitor comments and feedback to improve the Website on
a
n

ongoing

basis.





Report from Exhibits Ethnographer

Marty Smith from E
thno
m
etrics, Inc.,
an organization that
provides exhibitors, show
organizers and retailers techniques to analyze attendee behavior, including traffic
patterns, use of common areas and level of engagement with exhibitors
, explained that
his company conducte
d an analysis of the exhibit floor at the 2007 Annual Conference.

They measured such data as which booths and pavilions were visited most, how much
time visitors spent at each location, and demographics of the attendees.
He presented a
diagram that illust
rated exhibit traffic at various times throughout each day of the 2007
Annual Conference. This information can help exhibitors determine where to position
themselves on the exhibit floor in order to optimize their visibility and attract visitors.
This in
formation is also useful to conference planners in arranging the various
components of the
exhibit
floor in order to provide an enjoyable experience for the
attendees.


Ethnometrics

will work with the Exhibits Round Table to help them understand the
balanc
e between the number of booths visited versus the amount of information visitors
take from each booth. They will also conduct studies of this current Midwinter Meeting
as well as the 2008 Annual Conference and 2009 Midwinter Meeting in order to measure
the

effects of changes made between conferences.



John Chrastka, ALA Manager for Membership Development,
described changes that are
being planned for the
ALA member
ship

pavilion at the 2008 Annual Conference

that will
maximize staff and volunteer time. The

pavilion will be reorganized based on interest
areas rather than by individual divisions and round tables. Chrastka is working with GES
Exposition Services to ensure that the flow of the redesigned pavilion is inviting
.






Board Effectiveness


Immediat
e Past President

Leslie Burger had
excused herself from the meeting for
another commitment
, so
President Loriene Roy commented on the Board’s
effectiveness

during this meeting.


The meeting adjourned at 10:52 AM.


6

Session Two


The Board convened at 1:30 PM

on Monday, January 14, 2008 with President Loriene
Roy presiding.


PRESENT: President Loriene Roy; President
-
elect Jim Rettig; Treasurer Rodney M.
Hersberger; Immediate Past President Leslie Burger; Executive Director Keith Michael
Fiels; Executive Board

members: Francis J. Buckley, Jr., Mario M. Gonzalez, Terri G.
Kirk, Charles E. Kratz, Jr., Larry Romans, Patricia H. Smith, June Pinnell
-
Stephens and
Roberta A. Stevens.



Auditor’s Report



EBD #4.16 (Exhibit
1
4
)

ALA Treasurer, Rod Hersberger, introduce
d Kenneth R. Herlin,
from

the auditing firm of
Ernst & Young
.


Herlin
presented the results of the FY2007 audit of ALA’s consolidated
financial statements. He reported
t
here were no audit adjustments, and the books and
records were found to be in good ord
er. Herlin
’s

colleague, Serena Akatos,
along with
Gregory Calloway, ALA Associate Executive Director of Finance
, provided highlights of
the audit report:




Cash and cash equivalents increased approximately $2.1 million
as a result of

a
grant from the Gates

Foundation.




Long
-
term investments increased approximately $3.8 million
due to

market
conditions.




Conference fees increased approximately $1.5 million due to divisional
conferences of the Public Library Association (PLA) and the American
Association for
School Librarians (AASL) to be held in 2008
.




On the liability side, post
-
retirement benefits increase approximately $1.1 million
due to rising healthcare rates.


On the recommendation of the Finance & Audit Committee (F&A), t
he Executive Board


Voted
to
approve the Ernst & Young audit as reflected in the 2007
-
2008 EBD
#4.16.
Audit Approval



Endowment Trustees’ Report



EBD #13.1 (Exhibit
1
5
)

Robert Newlen, Chair, ALA Endowment Trustees, introduced Trustee Dan Bradbury, and
provided an

update on the activ
ities of the Endowment Trustees. He reported that the
total interest and dividends generated by
the endowment in 2007 was $901,
060. He then
directed the Board to EBD #13.4 (Exhibit
1
6
), the Investment Policy Revision
. Newlen
explained that the trustees p
eriodically
review

the investment policy

to assure that
it

7

reflects current investment needs,
ALA’s investment
philosophy
,

and
the size of ALA’s
portfolio.

The

changes being recommended are:




An expanded investment policy statement to provide more speci
ficity;




Inclusion of the term “mutual fund” so that this can be an official part of ALA’s
investment mix;




Expanded asset allocation ranges to provide more investment flexibility;




A more detailed description of real estate investment trusts (REIT);




Incr
ease the ability of the managers to have a higher percentage of single stock
concentration;




Change the title of “Chair of the ALA Endowment” to “Senior Trustee.”


On the recommendation of the Finance & Audit Committee (F&A), the Executive Board

Voted

to a
pprove the revised ALA Investment Policy EBD #13.4 as approved by
the Trustees on 1/4/08 with the deletion of a title change for the Senior Trustee.


EBD #13.4

In response to questions raised at the
2007
Spring
Executive
Board Meeting
regarding
responding
to proxies for equities in the portfolio, Newlen reported that the current
practice is to allow the portfolio manager to respond in what
they
perceive to be the best
financial
interest of the client.
The Endowment Trustees
will investigate

a

service that
votes proxies
on behalf of the client.
Newlen

will update the Board on the results of this
investigation.




At this point,
President Roy excused herself in order to travel to New York City for the
taping of the “Today Show” with the winners of the Newber
y Medal and Caldecott
Award. President
-
elect Jim Rettig presided over the remainder of the meeting.




Washington Office Report



EBD #12.3 (Exhibit

17
)

Emily Sheketoff, ALA Associate Executive Director, Washington Office provided a
written report and ad
ded comments regarding recent legislative and regulatory issues.
Highlights of her comments included the following:




In November 2007,
Congress passed a fiscal year (FY) 2008 Labor, Health and
Human Services, Education and Related Agencies appropriations
bill
, which
contained increases in Approving Literacy
through

School Libraries and Library
Services and Technology Act (LSTA).

President
Bush
vetoed the bill.
In late
December 2007, an
Omnibus Bill, which combined the 11 remaining vetoed

8

appropriations
b
ills
, was signed
. This bill

included a
$
1.747

million

rescission
across the board, cutting state programs, Native American program funding, 21
st

Century education appropriations, and National Leadership grants.

The
Appropriations Bill did include the ord
er to reinstate all of the Environmental
Protection Agency libraries that had been closed in 2007.




The Institute of Museum and Library Services (IMLS) has assumed responsibility
for the National Center for Education Statistics (NCES) program from the
Depa
rtment of Education. Proposed funding was cut, but IMLS indicates they
will be able to continue the program with the current funding.




The National Institutes of Health (NIH) was ordered to adopt a policy requiring
that all agency
-
funded scientists post
their published research on the agency’s
publicly funded

accessible digital archive within 12 months of appearing in peer
review journals.




The Washington Office has created a scholarship to honor Bob Oakley, a recently
deceased law librarian who was very
active in international copyright
issues.

The
scholarship is designed to
further the

work in matters of copyright and
international copyright. The first
scholarship
will be
awarded
at the
2009
Annual
Conference.


Sheketoff introduced Alan Inouye,
the
new
Director

of the

Office for Information and
Technology Policy (OITP)
.

Inouye

outlined the following OITP programs and priorities:




Developing relationships with other relevant communities and disciplines.




Creating a program on America’s Libraries
in
the 2
1
st

Century to examine the
future roles of libraries in the context of technology, users, information sources,
locations, etc.




Establishing an OITP Fellows program to tap experts in many areas
to
help
address questions

and provid
e

OITP with more
visibilit
y. The first
OITP Fellow
appoint
ee

is
R. David Lankes, Director, Information Institute of Syracuse and
Associate Professor, Syracuse University’s School of Information Studies.




The

International Copyright Advocate’s program

has been

in place for several

years but
did not have representation from the library community
.
T
he
MacArthur Foundation
has provided a grant that
will help pay for travel and some
staff support

for advocates to
attend meetings of the World Intellectual Property
Organization. The fi
rst three advocates
appointed to this program
are Janice
Pilch, University of Illinois

at Champaign
-
Urbana
; Lori Driscoll, University of
Florida; and Jonathan Franklin, University of Washington.



9



Providing accelerated E
-
Rate Training through a $950,000 gra
nt from the Bill and
Melinda Gates Foundation to help train state E
-
Rate coordinators

and

working
toward simplifying the program and improving the data that is collected.




Renewing efforts in library connectivity, including a report establishing the
import
ance of regional library cooperatives in enabling broadband service to
libraries

particularly in less affluent areas
. A
w
orkshop
with regional library
cooperatives was held in December

2007

to gather and share information.
Another
w
orkshop is planned for

April

2008

related to
capacity planning.




Compiling
easily accessible
issue briefs
on

a variety of topics, including E
-
Rate,
telecommunications policy for libraries
,

and broadband connectivity.




Implementing website improvements and marketing activities

t
hat will enhance
OITP’s visibility.


Sheketoff responded to questions from the Board regarding the Government Information
Dialogue that took place in December 2007 at the Washington Office. The consensus of
the Dialogue participants was that the discussio
ns that took place at that meeting would
help to move the Association toward a process for responding “with one voice” when
issues arise. The Dialogue participants are discussing aspects of the December meeting
with their various committees and groups tha
t this Midwinter Meeting. The document
that will spell out a protocol for responding to requests for official ALA statements
continues to be a work in progress.



Report from Task Force on Library Education

Carla Hayden, Chair of the Task Force on Librar
y Education, presented a preliminary
report on the
task force’s
activities.
The task
f
orce met for the first time
at the

2007

Annual Conference where
they examined their charge, which is:




Develop recommendations for national standards that describe a “co
re
curriculum” for ALA
-
accredited programs. These standards will describe the
central body of knowledge required for educating librarians, and should
emphasize the ALA Core Competencies, Core Values and the ethics of the
profession.




Recommend standards
regarding the qualification and number of full time, tenure
track faculty in ALA
-
accredited programs whose teaching and research
contributes to the central body of knowledge of the profession and preparation of
future librarians and define the balance betw
een full
-
time and adjunct faculty.




Describe the relationship between the core body of knowledge embodied in
librarian education and exposure to other disciplines (computer sciences,
information technology, communication, management) needed to ensure that
library school graduates are well prepared for the workplace.


10




Recommend specific changes to ALA
’s accreditation standards to incorporate
these recommendations and address the concerns of practitioners, employers,
recent graduates and educators.




Develop r
ecommendations regarding the proposed core curriculum and its
implications for
continuing education for librarians, ALA
-
APA certifications,
NCATE
-
AASL school library programs, and library technical assistant training
programs.


At that first meeting, t
he t
ask force added an additional statement to its charge:



C
reate a series of actionable recommendations to ensure that library and
information science programs produce librarians who understand the core values
of our profession and possess the core competen
cies of the profession, to work in
today’s libraries and information environment.”


In addition, the task force determined that rather than describe a “core curriculum” that
all library programs would have to enact, they would describe the “central body of

knowledge”
--

the basic principles of librarianship
--

required for graduates. The task
force will also focus on the sufficient carrying capacity of faculty who will teach this
central body of knowledge, as well as how to measure the results to be certai
n that
graduates have achieved this knowledge.


The task force will meet in Chicago on March 7 and 8. They are also beginning to
interact with the Committee on Accreditation in order to coordinate the work of both
groups. The COA will appoint one of thei
r members to serve on the Task Force on
Library Education.







Update of
2010 Initiatives



EBD #12.37 (Exhibit
1
8
)

Keith Fiels provided an overview of FY 2008
ALA Ahead

to 2010

initiative projects,

which were designed to advance the ALA Ahead to 2010 S
trategic Plan and increase the
organization’s ability to respond to opportunities and challenges. He
provided a

brief
summary of each

project; EBD #12.37 provides complete details

of the projects
.


Fiels indicated that planning for the next strategic pl
an will begin at the 2009 Annual
Conference with the intended completion by the 2010 Annual Conference. Money will
be set aside in the 201
0

budget to
support development of

the next strategic plan.







11

Executive Board Liaison Reports

Several of the Bo
ard members reported on their liaison visits thus far in the conference
:

Leslie Burger visited with the following groups:




The Round Table Coordinating Assembly (RTCA)



The Asian/Pacific American Librarians Association (APALA)



The Public and Cultural Progra
ms Advisory Committee


Patricia Smith reported on her liaison visits with:



The Office for Literacy and Outreach Services
(OLOS)
Advisory Committee



The Committee on Legislation (COL)


Larry Romans commented on his liaison visits with:



The International Rel
ations Committee (IR
C
)



The Government Documents Round Table (GODORT)


Mario Gonzalez provided comments from his liaison visits with:



The ALA
-
APA Certification Program Committee



The Chinese American Librarians Association (CALA)



The Committee on Research
and Statistics



The Public Library Association (PLA)


Discussion among all of these groups included the Protocol for Responding to Requests
for Official ALA Positions and questions and concerns regarding conference registration
and housing.



Unscheduled di
scussion regarding Endorsement of Candidates for ALA Office

In light of discussion scheduled to take place at the January 15 Council meeting, t
he
Board discussed the issue of endorsement of candidates by ALA units,
d
ivision officers
and individuals.





Bo
ard Effectiveness


Immediate Past President
Leslie Burger
commented on the Board’s
effectiveness
during
this meeting.



The Board adjourned at 4:59 PM to move into Executive Session.



12

Session Three


The Board convened at 1:23 PM on Wednesday, January 16,
2008 with President Loriene
Roy presiding.



Conference Services Report

Deidre Ross, Director of Conference Services, presented a summary of attendance,
exhibits, and other highlights from this Midwinter Meeting. She discussed some
questions raised by att
endees

regarding Americans with Disabilities Act (ADA) issues.
Executive Director
Fiels
will work with
the Association of
Specialized

and Cooperative
Library Agencies
(ASCLA) to develop an
accommodation and accessibility checklist that
will
detail the re
quired ADA considerations for each conference. Ross
responded to
questions
regarding
the possibility of

shortening the
Midwinter Meeting by one day.
She
will investigate the feasibility of this action. Ross also

discussed the


greening


of the
conferen
ce

and noted that the Conference Committee investigating ways to reduce the
amount of
paper handouts

that are distributed on site,
better distribution of program time
slots to conserve on room usage and transportation costs, and recycling at the conference
.




Ross presented the Skeleton Schedules for the 2009 Midwinter Meeting and Annual
Conference (
EBD #12.35
, Exhibit
19
).

The Board asked that the Presidential
Candidates’ Forum be moved from Saturday morning to Saturday afternoon from 4:00 to
5:00 in

an attempt to increase attendance. On a motion by
Mario Gonzalez
, seconded
by
Rod Hersberger

the
Executive Board

Voted to

approve the Skeleton Schedules for the Midwinter Meeting and Annual
Conference in 2009 as amended.


EBD #12.35

Ross addressed que
stions from the Board regarding the
requirement to register for
conferences prior to selecting housing.
This new procedure will go into effect for the
2009 Midwinter Meeting.


At 2:35 PM, the ALA Executive Board recessed for 45 minutes to convene as the
A
LA
-
APA Board of Directors.



Budget Analysis and Review

Committee (
BARC) Report


EBD #3.2 (Exhibit
20
)

Marilyn Hinshaw, Chair

of the Budget, Analysis and Review
Committee (
BARC
)
,
reported on the committee’s meetings during
this Midwinter Meeting.

She drew

attention
to sections of her written report and made summary comments on each. Highlights
included:




Total ALA revenues for the period ending November
2007
were 7% less than
budget
.
Total expenses were

14% less than budget. Membership is on target.
Ann
ual c
onference revenues
for 2008
are projected conservatively
since

Anaheim
is a new conference venue
.



13



FY 2009 Budget Instructions

will include a zero increase in
non
-
salary
expenses
and
a 3%
compensation increase for staff. The consideration of a partne
rship
between
the Association for Library Trustees and Advocates (
ALTA
)

and
Friends
of Libraries USA (
FOLUSA
)

is

progressing

well
.




Attendance at t
he Finance Workshop

was not high as expected
.
This program is
intended to discuss the basis of ALA’s financi
al policies, tax status, and the
Operating Agreement. The results of this session will be evaluated to determine
the content of future sessions.




The
Planning and Budget Assembly

was well attended and
included a discussion
of President
-
elect Jim Rettig’s

initiatives for the coming year, Keith Fiels’
overview of
the 2010 initiatives, and an overview of ALA finances by Treasurer
Rod Hersberger.




BARC will be addressing two items referred by Council:

(1)
a

review of the
number of days scheduled for the AL
A Midwinter Meeting and (2) a review of
the definition of a personal member of ALA.


Hinshaw drew the Board’s attention to the BARC and Finance & Audit (F&A)
recommendation to approve the President
-
Elect’s budget


EBD# 7.8 (Exhibit
21
)
.

On
the recommenda
tion of the Finance & Audit Committee, t
he Executive Board

Voted

to approve the ALA President
-
Elect (Jim Rettig’s) Proposed Budget for
Presidential Initiatives, 2008
-
09.


EBD #7.8


Finance & Audit Committee (F&A) Report



EBD #4.3 (Exhibit
22
)

Rod Hersber
ger, ALA Treasurer, reported on the committee’s meetings during the
conference. In addition to scheduled meetings, he convened a meeting of the
d
ivision
finance members and a few others in the Treasurer’s
s
uite for an informal discussion of
their issues.

The meeting was well received and will be continued at future conferences.
He reported that the CHOICE office property in Middletown, C
onnecticut

was
approaching finalization.



Treasurer Hersberger took questions from the Board. He addressed the su
ggestion in the
budget preparation guidelines for the units of ALA, that budget variance

guidelines

be
lowered from the
current

10% to a 5%
budget
-
to
-
actual figure

in order to avoid under
-
budgeting and presenting an
inaccurate

financial picture
.




Electi
on Processes and Guidelines

This

agenda item was added at the request of President
-
elect Jim Rettig in order to further
discuss the issue of the guidelines for endorsement of candidates in ALA elections by
units, officers and individuals. Keith

Fiels note
d that the current e
lection guidelines were

14

distributed to the candidates running in the
2008
election, and no concerns have been
expressed. On a motion by Mario Gonzalez, seconded by Charles Kratz, the Executive
Board

Voted that

the President create a pr
esidential Task Force to review the guidelines
for endorsing candidates for office and present a status report at Annual
Conference 2008 with the aim to provide guidance on the election process by the
Fall, 2008 Executive Board meeting.


Election Guideline
s


Liaison Reports

Board members reported on their liaison visits during this Midwinter Meeting.


James Rettig
reported on his visit with:



The Reference and User Services Association (RUSA)



Terri Kirk commented on her visits with:



The Conference Committe
e



The Black Caucus of the American Library Association (BCALA)



The Membership Meetings Committee



The Association for Library Services to Children (ALSC)



The Publishing Committee



The American Association of School Librarians (AASL)



The Website Advisory Comm
ittee



New Members Round Table (NMRT)



The Committee on Diversity (COD)



The
Committee on the
Status of Women in Librarianship



The Young Adult Library Services Association (YALSA)



Francis Buckley met with:



The Accreditation Committee



The Constitution and B
ylaws Committee



The Council Orientation Committee



The Public Awareness Committee



The Arthur Curley Memorial Lecture Committee



The Resolutions Committee



The Exhibits Round Table (ERT)
/Exhibitors



The Freedom to Read Foundation (FRT
F
)



The Association of Spec
ialized and Cooperative Library Agencies (ASCLA)




15

In addition to the reports he presented on Monday, January 14,
Mario Gonzalez reported
on his visit with:



REFORMA (The National Association to Promote Library and Information
Services to Latinos and the Sp
anish Speaking)



Charles Kratz

reported on his liaison visits with:



The Library Administration and Management Association (LAMA)



The Policy Monitoring Committee



The Committee on Organization (COO)



Roberta Stevens brought back comments from her visits wi
th
:



The Scholarships and Study Grants Committee



The Membership Committee



The Association for Library Collections and Technical Services (ALCTS)



Friends of the Library USA (FOLUSA)



The Association for Library Trustees and Advocates (ALTA)



The Office for In
formation Technology Policy Advisory Committee (OITP)



Loriene Roy reported on her visits with:



The American Indian Library Association (AILA)



The Committee on Education



The Association for Library and Information Science Education (ALISE)


In addition to

these formal liaison visits, Roy described conversations she had with
representatives from many other ALA units.



Overall, the Board members reported that general comments and concerns from their
liaison visits revolved around conference registration and

housing, the ALA Website, and
the Protocol for Responding to Requests for Official ALA Positions.



Board Effectiveness


Leslie Burger

commented on the Board’s
effectiveness
during this meeting.


Summary of Meeting to be Communicated to Council

Keith Fiel
s will prepare a report to be shared with the Executive Board prior to
distribution to Council
.