Automation Committee May 26, 2004 Minutes

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Automation Committee

May 26
, 200
4

Minutes


Present
:
John Taylor, Jacque Meriam, Deb Janzen, Tanya Russell, Laura
Gardner, Keith Boettcher, Mary Ellen Tyckoson
,
Judi Hill, Vicki Cervantes, Kay
Anthony

Excused:

Alice Willet

Also Present
:

Nila Stearns
, Ka
thleen Smith, David Rodriguez


A.

The meeting was called to order

at 1
0
:05 am
by
Mary Ellen Tyckoson.


B.

Adoption of Agenda


The agenda was adopted.


C.

The minutes of
April 7
th

were adopted
as distributed
.



D
.

Comments from the Public
-

None.


E
.

P
rojects for Discussion and Action


1.

iPrism
cutover plan review
. The plan devised to get all PCs at libraries
who received the discount for our internet access filtered by July 1 was
reviewed.
Jurisdictions need to turn in profiles for filtering staff. If

a
staff profile is not provided, the public profile will be used. Sites which
need to be put on a do not filter list, particularly anything that
authenticates by IP address, must be reported to Boettcher or
Rodriguez so that the inline filter can be prop
erly configured. A limited
number of custom filter rules can be set to allow or disallow access to
specific URLs. The anticipated cutover date to inline filtering for
everyone except Kern County is June 15
th
.



2.

Horizon enhancement process. It was agreed

that SJVLS’s
submissions for enhancements

to Horizon

should come from the
committees, with review by the automation committee.
SJVLS has one
official vote on proposed enhancements to the software. Staff who
wish to see a particular enhancement should wo
rk through their
representative to the appropriate committee.



3.

PC standards/planned replacements. Tyckoson reminded everyone
that the system standard for end of useful life for a PC is 4 years. PCs
more than 4 years old should be replaced. Monitors do
not need to be
replaced on the 4 year cycle. The Windows NT operating system is
becoming a drain on system resources and will be phased out within
the next 6 months. Reports will be prepared for each jurisdiction using
TrackIt data on PCs due for replace
ment due to age.


4.

Horizon Web Reporter. Needs for the reporting tool Horizon Web
Reporter were discussed. There are three levels of licenses for Web
reporter. It was decided to recommend purchase of one Web Reporter
client and one Web Analyst client for

each jurisdiction and for the
system office. It was felt that jurisdictions that need additional
licenses should be responsible for the purchase cost. A
recommendation for purchase will go to Administrative Council at their
next meeting. The Web repor
ter will require a new server, and cannot
be implemented until after the upgrade to 7.3.2 on
A
ugust 11
th
.


5.

Report on current projects:
Boettcher reported on ongoing
telecommunications upgrades

and on sites current under review for
potential bandwidth incr
eases. So far the Internet connection is busy,
but not saturated.

CybraryN is now running fairly well, although the
RPA ser
v
er needs to be rebooted occasionally. Workstations must be
running Windows 2000 for CybraryN to function smoothly. HIP
changes w
ill be implemented after the Refer
ence Committee comes up
with it
s recommendations. Kid’s HIP is scheduled behind the fine
tuning of the current HIP profiles. The Baker and Taylor ebook project
still has some paperwork to be completed and some decision
s to be
made on MARC records. Lesson 6 of Mary Ellen’s self
-
paced SQL
course will be out soon along with a quick reference of SQL
commands. On Meriams’s suggestion, a folder will be created on the
S:
\
horizon
\
SQL training
\

location for member to story que
ries they have
developed.


F
.

Status Reports Related to Projects with other Committees


a
.

Catalog Committee



No report

b.

Reference Committee


No report.

c.

Circulation Committee


No report.


G
.

Other



none


H
.

Announcements





Next meeting:

Ju
ly 21
, 2004, 10:00 am at Visalia.


I
.

There was no further busines
s and the meeting was adjourned

at 1
1
:1
0
.