Joshua Haebets - Going Offline with SharePoint Workspace

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31 Ιαν 2013 (πριν από 4 χρόνια και 4 μήνες)

195 εμφανίσεις

Taking SharePoint Offline with
SharePoint Workspace

Joshua Haebets

Principal SharePoint Consultant

Evolve Information Services

Sponsors

Session Overview


SharePoint Workspace Overview


How does it work


the sync experience


Working with LOB Data


Working with InfoPath



Demo’s along the way





What is SharePoint Workspaces


SPWS is the client for SharePoint 2010


Manage all collaborative information


Documents


List Items


Full experience only compatible with
SharePoint 2010, classic workspace for

MOSS / WSS


4

Connecting to SharePoint


SPWS connects to SharePoint

the same way your users do


No need for additional

firewall rules


It detects alternate access

mappings


Connecting to a site is simple


5

Sync


If workspace is open, sync is every 10
minutes


If workspace is closed, sync happens every
20 minutes


Client side edits are uploaded immediately


List items changes, only the list is checked
not the entire workspace


6

Sync Model


List of lists

Schema

Views

Content

Content

Sync Capacity


Lists


30,000 items


Documents Capacity


0


500 : no issues


501


1800 : single warning at start of client


1800 : Headers only mode


Note these are approximate


Future…

Sync Capacity

Item Access



Whenever a file is opened, a check is done
with the server for a more recent version


Only happens if online



10

Why use SPW


Low bandwidth


Users are mobile


on the road


Drive adoption of SharePoint

Administration



Administrators / Site Owners can prevent
content from be taken offline



12

Limitations



Full experience only with SharePoint 2010


SharePoint works with classic workspace


Limit of sync to 30,000 items in a
list


500 Documents

13

Conflict Management



Backstage allows you to see who is editing
the item at the same time


Changes to Office documents can be merged


Other files resolve conflicts same as 2007, (1)
in filename (PDF
etc
)



14

Using SPWS


Rich Client


Drag and Drop files


Fluent
UI


Alert when items change


At the workspace level


Follow the trail to the changed item


User can set how many alerts they get


Search is integrated with Desktop Search


15

List Features



All metadata is copied to the workspace


Content types are available within SPW


List views are available in SPW, including
public and private views


Check is made with the server every time an
item is opened



16

Document Libraries


Check In / Check Out


Version control


Full metadata


Check document backstage, shows other
users editing the file


Save to Workspace shortcut within Office


17

DEMO

Working with
Lists and Document Libraries in SharePoint Workspace

Business Connectivity Services


Previously BDC


Connect to external
datasources
;


Databases (SQL, Oracle,
Postgres
)


Web Services


.Net

Connectivity Assemblies


Custom data sources


BCS in 2010 gives you the ability to post back
to LOB systems


Also available in WSF

BDC v’s BCS


MOSS Enterprise

Only

BDC

BDC v’s BCS


Available in WSF

BCS

DEMO

Creating
BCS
Connections using SharePoint Designer

InfoPath


List form changes are available in SPWS


Create a rich form experience users can take
offline

List Form or InfoPath?


You can now customise list forms using
InfoPath


This is in SPS only


Which scenario to use?


Use a
list form


You want to quickly get started building
InfoPath forms on SharePoint


You need to use your form offline with
SharePoint
Workspace


You want to filter your SharePoint list based
on a person or group


You would like to use the built
-
in display / edit
views

From the InfoPath team blog

Use a form library
when


You
have repeating or nested data


You are working from a predefined industry or
complex schema


Your form needs to be digitally signed


You need code in your form


Your form is not hosted in SharePoint or you
need to store results as an XML document



From
the InfoPath team blog


DEMO

Customising list forms using InfoPath

Summary


Combine BCS with InfoPath and you have an
offline client to your existing
LOB applications


LOB Data

DEMO

Bringing it all together. BCS and List forms in SharePoint Workspace.

Summary


Users can now work with SharePoint content
anywhere


IT can provide an stable offline solution


Security is maintained


LOB data can be taken offline, edit and synced


Can now build offline applications
with
SharePoint

Questions


Contact

Joshua.haebets@evolve
-
is.com.au


Slideshare

http://
www.slideshare.net/jhaebets


www.linkedin.com/in/jhaebets

31

Community

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technical users.
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TWO days of networking and learning



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Hilton, Sydney
n
June 16 and 17


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$650 plus GST
n
Group Discounts


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