YOU WANT TO DO WHAT?!!!

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7 Νοε 2013 (πριν από 3 χρόνια και 5 μήνες)

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YOU WANT TO DO
WHAT
?!!!

Kerrie Mengersen

QUT

2010


Setting the scene (Warwick Raverty)


What would you do if you were faced with the
following scenario:


You manage a large manufacturing facility making a single
commodity product that is the market leader


The facility you manage contributes $350M profit annually
to the companies bottom line


Suddenly and for no apparent reason the product quality
deteriorates alarmingly


Angry customers are calling daily threatening to go
elsewhere and to sue you for consequential claims


You have less than 48h to find a solution or you will be
replaced!


http://www.sci.monash.edu.au/postgrad/docs/seminars/raverty0408.ppt#258,1,Managing
your PhD project

A possible solution! (WR)

Does it apply to you? (WR)


This is an extreme example of what confronts
industry almost daily. It has similarities to what
you as a PhD student may face
-

why so?


You have a daunting project that you are expected to
manage efficiently and effectively


The project may be part of a larger program that is
dependent on external funds for ongoing support


There is a time limitation
-

3 years


There is a cost involved
-

success or failure


Your supervisor may become the “angry customer”


Inside a sheep: Clair Alston

Inside the air: Darren Wraith

Inside the brain: Nicole White

Bayesian Networks: Sandra Johnson

Project Management: my view


Project




Management

What is a Project?



a temporary endeavour undertaken to create

a unique product, service, or result



(Rodney Walker, PMBOK 2008)



What is
your

project?

What is project management?


Managing the project from planning to
execution



What are the stages?


What are timelines?


What are the key factors that impact on each
stage of the project?


What do you need to deliver at each stage?

Stages of the Project



Stage 1


application for admission


Stage 2


first draft of the research
proposal


Confirmation


the research proposal


Annual Progress Report


progress report updating the
timeline and proposal as required


Final Seminar


final quality assurance of your draft of
thesis


Thesis Examination


the assessment of your work
against degree requirements.


Agggh! I have to write my Stage 2!


Submit Stage 2 proposal within 3 months

1.
clear statement about what it is that you want
to do and how you want to do it;

2.
research question that will demonstrate a gap
in the literature

3.
progress to date

4.
flow chart so that you can submit your thesis
on in a three year (full time equivalent)
timeframe.

Translation 0…


Submit Stage 2 proposal within 3 months

1.
You have 3 months!

2.
Find your support team: peers, supervisors,

collaborators, research students office

3.
Find examples of good Stage 2 proposals

4.
Treat it as a process, just a hurdle, but make it
a useful one

5.
You will be asked for reports throughout and
beyond your PhD, so get used to it.

www.phdcomics.com

Translation 1…


Clear statement about what it is that you want
to do and how you want to do it



Practise telling the story of your research


Break your overall research aim into a set of
questions/hypotheses.

3.

Try to define the scope of your research

4.

It’s very typical to have an idea about answering the
first question, but not the last one!

5.

Be aware that your research question and scope may
evolve over the course of your candidature.


Translation 2…


Research question that will demonstrate a gap in
the literature


1.
Talk to your supervisor about this stage of a literature
review, and what ‘gap’ is required


2.
Don’t expect to be on top of all the literature all at
once


this is a long
-
term process.


3.
Don’t let the literature review monster get you


write!

Translation 3…


Progress to date


1.
Talk to your supervisor about what is
expected.


2.
You are not expected to have completed your
PhD at this stage.


Translation 4…


Flow chart so that you can submit your
thesis in a three year (FTE) timeframe.


1.
It is quite possible that you won’t know all
the steps of the flowchart yet.


2.
Having said that, this is
your
project


so
manage it!


But
how
do I manage it?





What the experts say…

Project management: Rodney Walker

1.
Initiating


Define the project

2.
Planning


Define and refine objectives, and plan the course of actions required to
attain the objectives and scope of the project

3.
Executing


Integrate people and other resources to carry out the project
management plan for the project.

4.
Monitoring and Controlling


Regularly monitor and measure progress to identify variances from the
project management plan so that corrective action can be taken when
necessary to meet project objectives

5.
Closing


Formalizing acceptance of the product, services or results and brings
the project or a project phase to an orderly end.



Planning 1 (RW)

Project scope:


description


acceptance criteria


deliverables


exclusions


constraints


assumptions

Planning 2 (RW)


Define activities that need to be performed
to produce the various project deliverables




Identify and document dependencies among
activities (Activity Sequencing)



Estimate the number of work periods that
will be needed to complete individual
activities

Planning 3 (RW)


Analyse activity sequences, durations,
resource requirements, and schedule
constraints to create the project schedule



Identify and assess the resources required to
perform the activities



Identify, assess and develop plan for risk
that can hinder you in achieving project
goal & objectives

Managing a successful project (WR)

With your PhD thesis or any technical challenge



Understand the problem


in its widest sense


Do your homework


read the literature


Set specific objectives and dates


Plan the work program


Allocate timelines and milestones


Recognise and assess the risks continuously


Project management (UniSA)


Planning


broad brush, don’t get lost in detail,
system for keeping track of goals


Filing


Repetition


system to automate repetitive tasks


Anticipation

list of contingencies (resources,
equipment, space, etc), risks


Time management


“pickle jar”: rocks (major
tasks), pebbles, sand, water (email jokes, etc)


Working with your supervisor

Project management: Susan Gasson

a framework for managing candidature.



mechanism for ongoing quality assurance of
research work


strategy for enabling timely completion


strategy for setting and meeting your goals and
objectives

Key factors: your supervisor! (SG)


this is critical!



PhDs are a research collaboration between the
student and the supervisor(s), so both have roles,
‘rights’ and responsibilities



both parties should contribute to working out how
the objectives can best be met



fundamentally it should be a professional
relationship


Other approaches

Project management: my approach

“do”


Confirm that you
want
to do this PhD, on this topic,
with this supervisor, at this institution, under these
conditions



Establish networks, lines of reporting, methods of
communication, ways of working



Take control


project manage!



Write!

“don’t”


Stress


life is too short

seek help early if you are stressed or depressed



Worry yet about ‘original contribution’


“apprentice yourself”



Follow my advice


this is
your
project,
your
adventure, and you need to do it
your
way, in your
own
timeline. Having said that…

Thanks again to the BRAGarts!