Academic Calendars and Significant Dates in the student records system at Tri-C

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Academic
C
alendars
and Significant Dates in the student records system at
Tri
-
C


Banner Term Codes for different time periods

at Tri
-
C

Time period

Calendar

Banner Term code

Notes

Fall 1998 thru


the present

Semesters

80 = Fall

10 = Spring

50 = Summer


Fall 1968 thru


Summer 1998

Quarters

06 = Fall

01 = Winter

02 = Spring

03 = Summer


Fall 1963 thru


Summer 1968

Semesters

Codes for this era are
unclear
;
PRs don’t
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not

supposed
to be listed

individually

in
Banner




Banner Term codes
combine

the
current calendar year

with the appropriate
term code
.
Examples:

Example
:

Q
uarters

1996/97 academic year


Time period

Banner Term
code


Fall Quarter 1996


1
6
-
SEP
-
1996 thru


08
-
DEC
-
1996

199606

Winter

Quarter 1996


0
6
-
JAN
-
199
7

thru


24
-
MAR
-
1997

199
701

Spring

Quarter 1996


31
-
MAR
-
1997
thru


17
-
JUN
-
1997

199
702

Summer

Quarter 1996


23
-
JUN
-
1997
thru


18
-
AUG
-
1997

199
703





Example:
Semesters

2008/09 academic year

Time period

Banner Term
code

Fall Semester 2008


23
-
AUG
-
2008thru


17
-
DEC
-
2008

200880

Spring Semester 2009


10
-
JAN
-
2009 thru


13
-
MAY
-
2009

200910

Summer Semester 2009


23
-
JUN
-
2009 thru


18
-
AUG
-
2009

200950

Sig
nificant Dates in the student records system:


Fall 196
3
:
College opens

using the
semester

calendar
; courses have

subject (department) names



but

no

subject codes

and


3
-
digit

course numbers
, e.g.
English

101;

Mathematics

095;
Psychology

201

(on Perm
anent Records, the course number

and title are
typically
listed with no subject

or subject code
)


Fall 1968
:
Quarter calendar implemented
; courses have
numeric subject codes

and
3
-
digit

course numbers
, e.g. 560 101; 690 095; 810 201


Summer 1979
: Stud
ent Information System
(ISIS)

implemented.
Courses completed

prior to



this term

generally are
not listed

in a student’s computerized record
; only the



cumulative hour and GPA data were computerized
.

Courses have
alphabetic



subject codes

and
3
-
digi
t course numbers

(from

Fall 1988
through Summer 1998,



a
small number of courses

in several departments
included

a fourth character
,



adding a letter to the number).


Fall 1996
: Banner replaced the previous Student Information System


Fall 1998
:
Semes
ter calendar implemented
; all c
ourses have 4
-
character course numbers,


e.g., IT 1010; MATH 0950; CHEM 130L; DMS 235A


Fall 2002
: Implementation of
course numbers for non
-
equivalent transfer courses
,



e.g., IT T100; ENG T20L; CHEM T20L; OTHR T1FL



Brief narrative
overview

of Tri
-
C’s calendar and student records system
:




Tri
-
C opened in Fall 1963 on the semester calendar
.
Early in the College’s history
, Tri
-
C
u
tilize
d
batch data processing
:

paper records

(scan sheets, punch cards)

were ente
red into a
mainframe
computer
, processed, and

output
as
paper records

(class rosters, enrollment reports, report
cards)
.
Each s
tudent

s
academic record

were kept on a Permanent Record (PR)


a
n 8 ½ x 11”

sheet
of card stock
for each student,
on which a

se
lf
-
adhesive

label was
manually
pasted
after each term to
record the courses and grades for that term.

The
PR
label

for a term

showed the
student’s
course
number
s
, title
s
, hours and grade
s
, along with term GPA and cumulative hours and GPA
; courses had
thre
e
-
digit numbers; the subject was not
typically

listed
.

PR
s were kept in fireproof cabinets at the
student’s campus of record
.

A transcript was provided by photocopying the PR.



In the Fall of 1968, Tri
-
C changed from its original semester calendar
to quarters.

Also
in
Fall Quarter of 1968,
a standardized set of
numeric

subject codes was implemented

(three digits,
e.g., 560 = English; 690 = Math; 810 = Psychology); these
subject
codes
appear

on the PRs
beginning in that term.

Mainframe/batch data p
rocessing continued.
In the 1990’s the PRs were
scanned and microfiched; each campus

records office
has microfiche for the PRs that were kept at
that campus.



Starting
in
Summer
Quarter
1979, Tri
-
C implemented a real
-
time

computerized records
system
:

ISIS



the Integrated (or Institutional) Student Information System
. V
arious o
ffices at each
campus had terminals linked to
a

mainframe computer

(wired or via telephone modem)
.

Data could
now be entered immediately and directly
, and up
-
to
-
date records c
ould be viewed in real time.

Batch processing was still used for functions such as grading
,

so access to
certain

data was still
delayed

(faculty filled in optical scan sheets for each class list to indicate each student’s grade; the
sheets were collected
and batch processed; grade reports were then printed and mailed to st
u
dents)
.

Summer 1979

also marked the
change to

a standardized set of
alphabetic

subject codes

(
two

to
four

characters
,

e.g., ENG = English;
C&CR

=
Court & Conference Reporting
;

PE

=
Phy
sical Educ
ation
)
.


When
ISIS was implemented, the plan was to
not

enter individual courses taken under the prior
record system
, the PRs


only the cumulative hours and GPA from each student’s PR w
ere

loaded
into ISIS. The PR era became informally know
n as “pre
-
79” although that’s not precisely correct


Winter and Spring Quarters of 1979 were
in

the PR era, not
under
ISIS.


Students who attend
ed

“pre
-
79”
therefore

ha
d

two
separate

records o
f

academic history
: a PR and a computerized record in ISIS.
To

prepare a transcript, the records staff would generate a printout from ISIS and manually
photocopy
the PR

for “pre
-
79” courses.

For academic advising, counselors would get a printout of
the computerized record and a copy of the PR
. Over time, the record
s offices
have

enter
ed

the
individual “pre
-
79” courses for
some

students

(a small fraction of that population)
. When they did
so, they typically used the numeric subject codes

under which the course was taken
, but sometimes

they used the more current alph
abetic subject codes.


In ISIS, a
student’s records could be inactivated

(transferred to back
-
up tape) after a period of no
enrollment


typically two years. Certain activity during non
-
enrollment (such as having transfer
credit awarded, or a change o
f grade) would restart the two
-
year countdown for inactivity). Upon
returning, a
n inactive

student would fill out a “readmission form” to update any demographic
information; their previous ISIS data would be reloaded from the tapes (the form was just the
Application for Admission


there was
a
box students would mark to
identify themselves as a

“Returning Student.”)


In Fall Quarter 1988, some courses began being offered with four
-
digit numbers (MATH 100N
and 100D). Music quickly joined in, using a le
tter as the fourth character of the “number” to
differentiate applied courses (e.g., Piano, Guitar, Voice)
. Several other subjects eventually offered a
few courses with four
-
character numbers.


In Summer Quarter 1996
, Tri
-
C implemented the Banner syst
em
.
All records from ISIS
were loaded into Banner, except for students whose I
SIS records were at that point inactive (this is
why the current Application for Admission says “Do not fill complete if you attended Tri
-
C after
1995”


such attendance would m
ean the student was not have been inactive at Banner
implementation). Under Banner, students are not inactivated
for non
-
attendance.

In Fall 1998, Tri
-
C
change
d
back

to
the semester system
.

The previous system of alphabetic
subject codes was continued.
All
semester
course numbers are four
characters
.

199879 Quarter to Semester Roll



certain records are used for the conversion of students’ quarter
system data to semester units. You may see records with this “conversion term”


it does not
represent an
actual enrollment term.

It falls between the last term of quarters (199803) and the first
of semesters (199880).
199879 may be thought of as the moment when records were recalculated
from quarter to semester values.


In Fall 2002
, the Offices of Admissi
ons & Records began to use a system of course numbers for
transfer courses that were
not equivalent

to a
ny

specific Tri
-
C course
.

Previously, any course
that didn’t have a Tri
-
C equivalent was given an appropriate subject code and a course number of
“AREA
.” The new system provides improved identification of the level and degree
-
relevant
content of the non
-
equivalent course.

Some examples:



T200
:


indicates the course applies to
the
associate degree 2000
-
level

course

requirement



T20L
:


in subject ENG, den
otes the course applies as
2000
-
level
Literature; in a science
subject, denotes the course
is 2000
-
level and
fulfills the Laboratory science requirement

Some
students’
transfer courses prior to 200280 have been revised with one of the

newer codes by
specia
l request,

to facilitate that student’s graduation review or selective program admission.


The list of codes can be found at
https://portal.tri
-
c.edu/advising/docs/xfreval.htm

-

in
my Tri
-
C
space

on the Faculty tab,
find

the
Academic Advising channel (default location is near the bottom of

the middle column of three
-
column page layout)
.
C
lick “Counselor Resources
.



On the page that
appears, click


Transfer Evaluation Procedure

and Evaluation of Foreign Educational Credential
s