Amor iRMS presentation - June 2013x - Information and Records ...

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30 Οκτ 2013 (πριν από 4 χρόνια και 13 μέρες)

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iRMS

Managing Controlled Information


June 2013


Neale Stidolph

Head of Information Management


Dr. Laura Muir

Senior Lecturer, Dept. of IM, Robert Gordon University


Topics


Managing
controlled
information


The
oil and gas information management
network


Professional exchange
and use of
practical
experience

to
improve skills




A
new qualification at RGU Business
School


Quick
profile about Amor


The IM Energy Forum


What is it and why was it set up?


Who participates?


What happens?


What are the benefits?

Global issue in
finding

information
in data

2 x

Data is doubling

every two years

Business leaders
frequently make
decisions based on
information they don’t
trust, or don’t have

1

in

3

Managers spend 2 hours a
day searching for
information

50 % of what they find is
worthless

42 % of them accidentally
use the wrong data weekly
.

1/4

Sources:


The Guardian, 2010


IBM Institute for


Business Value, 2009


IBM CIO Study 2010

At what cost to the organisations?

The Operator IM picture

Eng.

Docs

Eng.

Data

Sub
-

Surface

Corporate

Info.

Explore

Appraise

Drill

Projects

Modifications

Decommission
/ Divest

Content (of

all forms)

Repositories (EDRMS & unstructured
)

Records

Knowledge

Acquisitions

Partners &
Vendors

Govern, secure, preserve and provide

information to the data owners

Ownership

& Standard

& Legacy

Seismic

Wells

Information
-

where is it when you need it?

3. De
-
commission

Data

1. Capital Projects

Data

2. Operations


Data

Engineering

Construction

Fabrication

Commissioning

Water


jets

Maintenance reports

Milling certificates

Weld

Certification

radiographs

Reservoir

records

Structured

reports

time & people

procedures

Duplicate

infrastructure

Production

Roles &

responsibilities


Acquiring
-

selling assets

Legal

Category 1
-
2

Due
-

diligence

Compliance risk

Regulatory

risk

for information

Time spent

looking

Networking

Steering Group

Total

BOL

Cairn

Centrica

CNRI

Taqa

Maersk

Nexen

RGU

Amor

Topics

Issues

Research

Training

Events

Best Practice

BG

What is done in IM?

Departments

Seismic
Data
Mgmt

Engineerin
g Data
Mgmt

Wells

Data

Mgmt

Library
Service

Document
Control

Document
Mgmt

Records
Mgmt

BMS
Content
Mgmt

Intranet
Content
Mgmt

Marketing

0

0

0

3

2

4

2

2

0

Office Services

0

0

0

5

4

6

4

3

1

Quality

0

1

1

4

5

6

4

2

1

Business Development

1

0

1

4

5

6

4

4

1

HR

0

0

0

5

3

6

5

4

2

Modification Engineering

0

2

0

3

6

6

5

4

1

Materials

0

0

0

5

7

7

5

4

1

Finance

0

0

0

6

5

8

7

4

2

Asset Integrity

1

3

2

5

6

7

5

4

0

Producing assets

2

4

3

3

6

6

5

5

2

Well Integrity
Mgmt

services

2

5

6

6

6

8

7

4

2

Subsurface

8

3

8

6

6

8

7

5

3

Operations

3

4

5

6

9

9

8

6

3

Projects

4

7

4

6

9

9

8

6

4

Drilling, completions and well
services

2

4

7

6

7

8

7

5

3

Production

2

4

3

5

8

8

7

5

3

Well operations

1

2

5

5

7

7

6

5

1

HSE

0

1

1

6

8

8

6

4

3

Logistics

0

0

0

6

7

8

6

4

2

Commercial

1

0

2

5

5

7

5

4

2

Contracts

0

0

0

6

4

7

5

5

2

Decommissioning

2

3

3

3

4

4

4

2

1

Legal

0

0

1

5

5

6

4

3

2

Procurement

0

0

0

5

4

6

4

4

1

IS

0

0

0

5

4

5

3

4

2

Board of Directors

0

0

0

5

3

5

4

3

0

External client project team

1

1

1

0

3

3

2

0

0

Common Themes



EDRMS seems
too complex

Comment/
Review
Process

Spend X time
looking for stuff

Retention/
disposal

Encryption &

Lost passwords

Legal Hold /
Discovery

Data vs.
Documents

Engineering:

As
-
built process

Joe is the only
one who can
find stuff

Data Owners

(Un)controlled
Copies

Controlled
Distribution

Not sure info
can be trusted

Versioning

Shared Drives

SharePoint

Data Protection
(globally)

Duplication

Off
-
site storage

Bring your own
device

Mergers,
Acquisitions,
Divestments

Data rooms

Crisis

Legacy
information

Big Data vs.
Small Comms

Forum activities

Information Management

Expertise: Helping to fix it


IM
consultants and business
analysts


Experienced document controllers


Training route established for document clerks


Developing engineering and geoscience data skills


New role developed; doc control technical authority


IM Energy Forum building best practice, sharing

knowledge & experience


Engineering project improvements continuing


Oil & gas DC foundation course


New RGU course (projects doc control)


IM service catalogue


“Working
with industry and professional partners is something RGU attaches great importance to in order to
ensure the continued relevance of what we do.


The relationship between the Department of Information
Management and Amor Group has been enormously beneficial to both sides.


We have benefited from strong
industry input to our teaching and knowledge exchange activities and practitioners have had an opportunity to
benefit from expertise within the University.


The relationship has led to some imaginative developments, not
least the Information Management Energy Forum.


Through the forum, industry and the university came
together to identify training needs and developmental gaps; this led to the creation of the Document Control
Foundation course, a bespoke module highly
-
relevant to industry needs, which has attracted more students
than any other RGU professional development short course
.”


Professor Peter Reid
, Professor of Librarianship and Head of Department of Information
Management, RGU

I am happy to endorse Amor as an organisation committed to the development and promotion
of information management and particularly its support for IM professional networking,
evidence

based research and service improvement and its contribution to the development of
training and career progression in IM. This has been evident in our collaboration during the
KTP project and in our current collaboration agreement
.


Dr. Laura Muir
, Senior lecturer in the department of Information Management with departmental
responsibility for knowledge exchange activity. She is also Course Leader for the MBA Information
Management course and the Document Control Foundation short course

"I have worked in Document Control for over 2 years now, initially in an Aviation company and more recently for an Oil & Gas
com
pany.
This course has educated me further on many aspects of my day
-
to
-
day job which I already feel is giving me a greater understandi
ng of
why what I am doing is so important. The advantages of me already working in a Document Control department for an Oil company

me
ant
that I could relate every topic to my current role and for this reason this course was a complete success and very much worth

my

while.“
(Gemma Morrison)



"I decided to take this course to open up more possibilities in the job market for me following my move abroad. Being online
I w
as able to
access the course whenever I wanted to dip in and out of the topics. It gave a sound introduction and each stage was clear wi
th
good
notes and diagrams. I liked being able to go over the material again and again to ensure I was ready to take each assessment.

An
y queries I
had were swiftly answered so I felt supported throughout and even afterwards. I feel I have learnt a lot about the procedures
, d
ocuments
and terminology on this course and it will be of great benefit to me both now and for the future and I can thoroughly recomme
nd
it." (Jo
Higham)


Jo is now in a Document Control position in Norway!


“I am extremely glad that I decided to pursue this course as it has given me an insight into DC and gained an understanding o
f t
he oil and
gas industry which I was honestly clueless about. I have to say that studying the notes and sitting for the assessments was q
uit
e a
challenge for me after being out of it for about 25 years but I once I got into the swing of things and set the pace and a ta
rge
t, there was
no stopping. Well, it has been a pleasure.” (Correen Rozario)


“Although I have been in document control for many years, I learnt new information, which I can hopefully pass onto my fellow

do
cument
controllers / TA's.” (Alison Brock)


“I really enjoyed participating in this course. It was really informative, and has surprised me at how much I still had to le
arn
. Although I am
currently employed in Document Control, I was amazed at the information that I had forgotten or simply did not know. This cou
rse

has
been very beneficial and I will recommend it to others.” (Lee
-
Anne Middleton)


Document Control
Foundation
Professional
Development Course:

5 credit points at SCQF
Level 9 (2.5 ECTS points)



Graduate Certificate
Information Studies
:

60 credit points at SCQF
Level 9 (30 ECTS points)



MSc Information
Management
:

180 credit points at SCQF
Level 11 (90 ECTS points)


New
Projects Document
Control
and

Well Data
Management
Professional
Development Courses




New
Graduate Certificate

courses





Please contact:


Dr Laura Muir

Senior Lecturer,

Department of Information
Management,

Aberdeen Business School,

Robert Gordon University

Garthdee Campus

Aberdeen AB10 7QE


Email: l.muir@rgu.ac.uk

Who are Amor?

Formed
in 2009 from a management
buy
-
out

Since
then,
grown 20% year on year
, set to hit £
63m
at our next annual report

Based in Scotland but with international offices

In the
Energy

sector we:
deliver scalable technology
managed services and
process solutions to help
protect production assets


In the
Transport

sector we:
have the world’s only truly
integrated set of airport
operational solutions that
enable airports operators to
establish and monitor
service levels to drive an
increase in performance
across their
airport

In the
Public Services Sector
we:
create ingenious IT solutions that
exceed our customers' expectations
through improvements and
efficiencies in your business


Company Profile


600+
staff
£57m turnover, 20% growth year
-
on
-
year


50% of our income is from the Energy Sector


Target
is growth to
£250m
turnover by end of
2017


Investment of over £4m in products & services in 2012


Expansion; Manchester, London, Houston & Dubai

and into public sector & transport markets


Planning further investment & acquisitions


USA Hub


UK Hub

Where do we
work?

Jamie More

Regional Manager

(Dubai)

Bryan Parker

Regional Manager

(Houston)

Dave Bruce

Energy Sector
Director

(Aberdeen)

Government Frameworks


A benchmark for solid managed service performance are the
government ICT frameworks


Amor is recognised on the major Government frameworks
including the latest G
-
Cloud II operated by the cabinet office


Services include Service management, application
development, programme and project management,
consultancy, strategy and cloud services

What do we do in Energy?

Our energy services and solutions include:


from co
-
sourcing to our fully managed IT service


information management


Tier
III aligned data centre


disaster and work area recovery


process
safety management system


process control system security


application development and support

Supporting
our customers' ever expanding
global

operations for over
20 years
; our
scalable technology managed services and process solutions help ensure
well
governed, safe and efficient operations for
some of the biggest names in the energy
industry

Data Centre & Office Facilities

Thank you,

any questions?

neale.stidolph@amorgroup.com

Tel. 01224 611036