Project Lead Stage Comment Next action/s

boompikeInternet και Εφαρμογές Web

8 Δεκ 2013 (πριν από 3 χρόνια και 9 μήνες)

94 εμφανίσεις

TP monitoring - as at December 2012
Project
Lead Stage
Comment Next action/s
Asset review project - asset management strategy Andy Fisher Underway Asset management strategy for 2013/14 Part of budget setting
CCTV project
Andy Fisher
Underway
Private and confidential report Quarterly monitoring
Empty Homes project
Andy Fisher Underway Actions underway Quarterly monitoring
Housing Strategy
Andy Fisher Underway Strategy published; actions underway Quarterly monitoring
Migration task and finish group
Andy Fisher Underway
Report published; actions underway Quarterly monitoring
Housing systems thinking project
Andy Fisher On hold Pending policy changes; defer to 13/14
Asset review project - assembly rooms
Andy Fisher Completed Just awaiting final sign off Ensure end report saved in Alfresco
Asset review project - office moves Andy Fisher Completed
Relocation of Registrar Service from County Hall to
Municipal Buildings completed; working on
finalising costings
Ensure end report saved in Alfresco
Localisation of business rates
Cherilyn Black On hold
Pending consultation on proposed changes Pending consultation on proposed changes
Council Tax Support Claire Harvey Underway
Consultation ended on 08th November. Scrutiny
meeting took place on 08th November, with a
deferral to 27th November for further information
to be gathered and provided. Cabinet took place
on 05th December and full Council will be on 21st
January. Out of 3194 surveys sent out, 340 were
returned - which is a return rate of 10.64%. The
effect should be cost neutral for the Council.
Recovery procedures will be reviewed between
October 12 and April 13 by the Project Officers
and will form part of the Council Tax Improvement
project
Document management project (Alfresco) Claire Harvey Underway
Costs are funded from the Transformation reserve,
savings will be in efficiencies. Service area roll out
by March 2013 with scanning for service areas
following on a section by section basis. Suzanne is
leading on the service area roll out and Claire is
leading on post scanning roll. This means that
scanning roll out can be done quicker i.e. roll out
post as soon as each service area is up and
running rather than wait for service area roll out
to end. As all post and documentation will be in
one place for all departments. Links in with the
home/agile working working.
Weekly project team meetings to monitor and
drive implementation plan
TP monitoring - as at December 2012
Project
Lead Stage
Comment Next action/s
Post and printing project Claire Harvey Underway
Indicative savings are known (£4,371) -
accountancy involved for confirmation. Claire
updated Transformation Board on 19th November
and received the go-ahead for the next phases
(PPI rollout to admin officers and then UKMail
rollout to all sections). Reduced requirement for
clerical involvement with end of day post (no
franking of post). Officer efficiencies with regards
to UKMail postage as no intervention required
from a member of staff - UKMail print, pack and
post the dcoument, whereas currently, and officer
will need to physically undertake all of the above.
Agenda item for Transformation Board
Revenues & Benefits systems thinking project Claire Harvey Underway
From restructure savings, £38k target still to be
met. With Claire for closing report to go to HoST
and CMT
Closing report to HoST then CMT by end of Q3
Telephony project Claire Harvey Underway
Cost is dependant on the solution implemented.
Business case options with the Leader for
consideration
Business case with the Leader for consideration
Welfare reform project
Claire Harvey Underway
Savings and costs unknown - service planning for
April 13 and beyond has started and is being
reviewed on a regular basis
Quarterly monitoring
Translation volunteer project Claire Harvey New
Project initiated by Equality Board; needs business
case
Business case to HoST
Office cleaning and caretaking project
Claire Harvey Completed Project completed Ensure end report saved in Alfresco
Fleet replacement project
George Bernard
Underway
Order placed Delivery due Feb/Mar 2013
Garden waste collection
George Bernard Underway
Depot relocation George Bernard New
Project team in place; needs a business case;
decision required by 30 June 2013
Business case to HoST
Carbon management and climate change
programme
Ian Farmer Underway
See Q2 report for latest progress; current focus is
on feasibility of biomass; aim to produce a
business case by Feb/Mar 2013
Quarterly monitoring
Civil Parking Enforcement (CPE) Ian Martin Underway
CPE started on 3rd December 2012. Enforcement
inhouse, processing of fines undertaken by East
Lindsey District Council.
Ensure end report saved in Alfresco
TP monitoring - as at December 2012
Project
Lead
Stage
Comment
Next action/s
Corporate plan and policy development Katharine Nundy Underway
Ongoing review of corporate plan and policy
development throughout the year; added to
transformation programme at performance clinic
in May 2012; no formal review of corporate plan
required in March 2013; continue monitoring
through 13/14
Quarterly monitoring
Home working project Katharine Nundy Underway
Policy agreed by CMT; trials will be undertaken
post Alfresco implementation i.e. 2013/14
Quarterly monitoring
Improvement Plan Katharine Nundy Underway
Action plan following feedback from peer review;
added to transformation programme at
performance clinic in May 2012; reported to
Cabinet 25/07/2012; progress report made to
A&GC Dec12 - all tasks on track
Quarterly monitoring
Localism Act project Katharine Nundy Underway
Operational tasks part of service and work plans;
initial corporate-wide review finding reported to
CMT in June 2012; KN keeping an overview and
reporting on implementation
Quarterly monitoring
Pay and Reward project Katharine Nundy Underway
Focus groups have been held and comments fed
into modelling and scenario planning; initial
proposals with trade unions
Management considering feedback from trade
unions
Young Mayor project Katharine Nundy Underway Report to CC committee 8th November 2012
Next report due on 28 Feb with extra information
on funding
Mayoral car Katharine Nundy New
Needs a business case. Request for pool car for
Fen Road being considered alongside.
Business case to HoST
Corporate customer services project
Kelly Clarke Underway
Project management underway from Revs Bens
Project Manager and customer satisfaction
information is currently being collected to move
project forward
Quarterly monitoring
Individual Electoral Registration
Lorraine Bush
On hold
Awaiting final legislation
Quarterly monitoring
Cremator replacement project Martin Potts Underway
Project on schedule for completion of mercury
emissions equipment by statutory deadline of
December 2012; additional cosmetic works may
continue into January 2013
Quarterly monitoring
Staff engagement project Paul Smith Underway Drafting report with recommendations
Report to HoST by end of January 2013; then to
CMT if appropriate
TP monitoring - as at December 2012
Project
Lead
Stage
Comment
Next action/s
Out of hours project Pete Hunn Completed
Project completed; responsibility for updating the
manual has been passed to Business Support; the
out of hours service itself will be brought back in-
house and improvements made alongside changes
to terms and conditions; likely to be cost neutral;
Cherilyn will lead on the implementation
Ensure end report saved in Alfresco
Income management project Peter Linfield Underway
Project team meeting monthly to progress stage 2;
see Q2 report for latest progress
Quarterly monitoring
Information management programme Peter Linfield Underway
Project team meeting monthly to progress stage 2;
see Q2 report for latest progress
Quarterly monitoring
IT Strategy and shared working project Peter Linfield Underway
Projects in service plan for quarterly monitoring;
servers to be relocated at Grantham from March
2013
Quarterly monitoring
Review of fee earning services project (income
generation)
Peter Linfield Underway
Feeding into service and budget planning for
2013/2014
Part of budget setting
Gym project
Phil Perry
Underway
See Q2 report for latest progress
Quarterly monitoring
Leisure capital works phase 2
Phil Perry
Underway
See Q2 report for latest progress
Quarterly monitoring
PRSA project
Phil Perry
Underway
See Q2 report for latest progress Quarterly monitoring
Leisure systems thinking project
Phil Perry
Completed
Project completed
Ensure end report saved in Alfresco
Advertising project
Sharon Finch
Underway
Research and drafting business case
Business case to HoST
Boundary project Sharon Finch Underway
Final recommendations published 16 October
(reduction from 32 Councillors to 30)
Due to go through Parliament in January 2013;
ensure end report saved in Alfresco
Councillor development charter project
Sharon Finch
Underway
Charter successfully achieved in December
Ensure end report saved in Alfresco
Joint Planning Authority / Local Plan
Steve Lumb
Underway
See Q2 report for latest progress
Quarterly monitoring
Website project Suzanne Rolfe Underway
Project team meeting monthly to progress stage 2;
see Q2 report for latest progress
Quarterly monitoring
Systems thinking review programme 2012/13 and
beyond
Suzanne Rolfe On hold Future programme to be drafted