COUNTY OF ORANGE
COMPUTER DEDUCTIONS, INC.
to Contract number N1000008350
”) between the County of Orange, a poli
tical subdivision of the state
of California (hereinafter “COUNTY”) and Computer Deductions, Inc., (hereinafter “CONTRACTOR”) with a
place of business at 8680 Greenback Lane, Suite 210, Orangevale, CA 95662, is made and entered upon
execution of all necess
COUNTY and CONTRACTOR executed a Contract for Software Development
and Maintenance Support,
Number N1000008350 (hereinafter “ORIGINAL
AGREEMENT”) for a one (1) year term of December 1, 2
November 30, 2007;
December 4, 2007
COUNTY and CONTRACTOR renewed
AGREEMENT as Contract number N2000008350 (hereinafter “AMENDMENT NUMBER ONE”),
December 1, 2007
through and i
November 30, 2008
and mutually agreed to
additional services and fees as
AMENDMENT NUMBER ONE;
November 25, 2008
COUNTY and CONTRACTOR renewed
T, as Contract number N3000008350 (hereinafter “AMENDMENT NUMBER TWO”)
December 1, 2008
through and including
November 30, 2009
and mutually agreed to
additional services and
AMENDENT NUMBER TWO;
October 20, 2009
COUNTY and CONTRACTOR
entered into AMENDMENT
NUMBER THREE to the ORIGINAL AGREEMENT amending:
Scope of Work of
the ORIGINAL AGREEMENT
ENT NUMBER THREE”)
to eliminate the President
convert one (1) Sr. Technical Consultant position into a part
delete two (2) Sr.
Technical Consultant positions
eliminate travel expenses
year billable hours
amount of MDC installation allotment by fifty percent (50%);
decrease the monthly not
exceed amount for
the period of 8/1/09 through and including 11/30/09 from $238,245.05 to $184,078.38 per month; and,
decreased the annual not
of the Contract for years four and five by $650,000.00, for a new
annual not to exceed amount of $2,208,940.60;
WHEREAS, COUNTY and CONTRACTOR agreed to decrease the monthly not
amount for the period of 8/1/09 through and including 11/30/09 fro
m $238,245.05 to $184,078.38 per month;
WHEREAS, COUNTY and CONTRACTOR decreased the annual not
exceed amount of the
Contract for years four and five by $650,000.00, for a new annual not to exceed amount of $2,208,940.60;
on November 2
County and Contractor
as Contract number MA
10011359 (hereinafter “AMENDMENT NUMBER FOUR”)
one (1) additional one (1) year term
and CONTRACTOR has agreed to provide those goods/services
at the rates
set forth in AMENDMENT NUMBER THREE;
WHEREAS, COUNTY and CONTRACTOR desire to amend the Scope of Work to remove
paragraphs thirteen (13) through twenty
six (26) and revise Section B Compensation; and
WHEREAS, COUNTY and CONTRACTOR mutually desire to r
enew the Contact for one (1)
additional one (1) year term at the rates set forth in this AMENDMENT NUMBER FIVE;
NOW THEREFORE, in consideration of the mutual obligations set forth herein, both COUNTY
and CONTRACTOR agree as follows:
, Additional Terms and Conditions, Section Term of Contract, of the ORIGINAL
AGREEMENT, in amended to read in its entirety as follows:
Term of Contract:
This Contract shall commence upon execution of all necessary signatures, and continue
in effect fr
om 12/1/06 through and including 11/30/
, unless otherwise terminated
by COUNTY. The period of 12/1/06 through and including 11/30/07 shall be known as
Contract number N1000008350. The period of 12/1/07 through and including 11/30/08
shall be known as
Contract number N2000008350. The period of 12/1/08 through and
including 11/30/09 shall be known as Contract number N3000008350. The period of
12/1/09 through and including 11/30/10 shall be known as Contract number MA
The period of 12/1/
10 through and including 11/30/11 shall be known as
Contract number MA
This Contract may be renewed for one (1)
separate additional one
year term by written mutual agreement of both Parties. The
County is not under any obligation to provide
Contractor with a reason should it elect
not to renew this Contract, nor is the County obligated to provide any prior notice to
Contractor of its intent not to renew the Contract.
exceed amount of this Contract term, December 1, 20
ough and including November 30,
, shall not exceed $
A true and correct copy of the ORIGINAL AGREEMENT (Contract Number N1000008350) is attached
hereto as Exhibit A and incorporated by this reference.
A true and cor
rect copy of AMENDMENT NUMBER ONE (Contract Number N2000008350) is attached
hereto as Exhibit B and incorporated by this reference.
A true and correct copy of AMENDMENT NUMBER TWO (Contract Number N3000008350) is attached
hereto as Exhibit C and incorp
orated by this reference.
A true and correct copy of AMENDMENT NUMBER THREE (Contract Number N3000008350) is
attached hereto as Exhibit D and incorporated by this reference.
A true and correct copy of AMENDMENT NUMBER FOUR (Contract Number MA
attached hereto as Exhibit E and incorporated by this reference.
13, Attachment A Scope of Work, of the ORIGINAL AGREEMENT is amended in its entirety
replaced by Exhibit F incorporated herein.
. All other provisions of the ORI
GINAL AGREEMENT, AMENDMENT NUMBER ONE, AMENDMENT
AMENDMENT NUMBER THREE
AMENDMENT NUMBER FOUR
as amended herein and to the extent they are not inconsistent with this AMENDMENT NUMBER
, remain unchanged and in full force
and effect. All obligations of the parties that would have been
terminated on November 30,
are hereby extended to November 30,
IN WITNESS WHEREOF,
the Parties have executed AMENDMENT NUMBER
FIVE to Contract
Computer Deductions, Inc.
Computer Deductions, Inc.
*If a corporation, the document must be signed by two corporate officers. The first signa
ture must be either the Chairman
of the Board, President, or any Vice President. The second signature must be the secretary, an assistant secretary, the
Chief Financial Officer, or any assistant treasurers.
In the alternative, a single corporate signatur
e is acceptable when
accompanied by a corporate document demonstrating the legal authority of the signature to bind the company.
County Of Orange
A political subdivision of the State of California
proved by the Board of Supervisors:__________________
Approved as to Form
Office of the County Counsel
Orange County, California
ORIGINAL AGREEMENT (
AMENDMENT NUMBER ONE (
ENDMENT NUMBER THREE (Contract Number N3000008350)
AMENDMENT NUMBER FOUR (Contract Number MA
Scope of Work
CONTRACT NUMBER N1000008350
WITH COMPUTER DEDUCTIONS, INC.
FOR SOFTWARE DEVELOPMENT AND MA
SCOPE OF WORK
Scope of Service
Contractor shall maintain the functions of the Automated Jail System (AJS) that were designed
and implemented by Contractor. These features to include, but not limited to:
Booking and release functions
Inmate cashiering function
Commissary and interfaces with cashiering
Prisoner discipline logs
Inmate transfer function
Community work program
Workfurlough program inmate classification
Capturing digitized fingerprints for the early identification of inmates using CAL
Capture of digitized photo's that conform to Cal
Photo standards using an Ethernet LAN
s to determine sentence
ending date and early
Education module for class scheduling and statistical calculations
State Social Services System for tracking persons incarcerated and receivinq Social
l maintain the functions of the Automated Property System (APS) with an
inventory system for evidence, with bar coding used for identification and inventory.
Contractor shall maintain the Automated Warrant Service System (AWSS) with file design and
dit trail functionality as well as the interface to the courts Vision system.
Contractor shall maintain the Local Criminal History System(LARS) that is updated from the
Automated Jail System. This system includes all Orange County Sheriff's arrests
, registrants and
ordered bookings . The sex
offender registrant system, VCIN, also interfaces with
LARS and is updated through LARS.
Contractor shall maintain the Automated Mug
Shot System that also generates an inmate
tracking form. The
pictures are stored on optical disks and are used for identification composite
searches and line
Contractor shall maintain the Orange County Automated Telecommunications System (OCATS)
message switch on a mainframe computer that handles all del
iveries of messages to and from
local agencies in the county for inquiries into all local databases, including local wants and
warrant systems, Automated Jail, LARS, Search & Seizure, Probation data, CJI and DRI. This
system also interfaces with the Calif
ornia Law Enforcement Telecommunications System for
access to the state databases maintained by DMVand DOJ, as well as other states, national and
Contractor shall maintain the Central Juvenile Index (CJI) houses the contacts between
and law enforcement.
Contractor shall maintain the Department Report Index (DRI) that provides the names and report
numbers for events that occur in the Sheriff's Department jurisdiction.
Contractor shall maintain the Enhanced
Law Enforcement Terminal Emulator (ELETE) that is
based program for OCATS.
Contractor shall maintain and enhance the Probation inquiry functions. Update that data for
inquiry with data received from that division.
maintain the Mobile Data Systems (MDC), such duties include but are not
Project Management: All aspects of managing the Sheriff’s MDC program as directed
by the Support Services Division Commander and supervised by the Support Servic
Division Commander designee to include but not be limited to:
Oversight of Orange County Sheriff’s Department (OCSD) selected installation
Contractor’s hardware installation.
Software configuration regardless of whom is tasked with
installing the software.
Coordination with fleet maintenance or any party responsible for the management of
Sheriff’s vehicles for the purposes of removing them from service for maintenance or
Installation of MDC equipment.
ersight of all MDC related hardware and software including insuring full
license compliance as specified by all related user agreements. Oversight is to minimally
include maintaining a current inventory of all software and hardware, licenses, and any
ther equipment related to the MDC program.
Perform Mobile Data System related tasks to minimally include bug fixes in the software
that is proprietary to OCSD, coordination with all associated vendors of both hardware
and software to ensure all syste
ms in the MDC program function to design specifications.
Deputy Training for initial four hour basic use and ongoing advanced training as needed
and where needed as identified by the Support Services Division Commander.
All work requested is to
be completed as soon as possible, based on workload
prioritization as determined for each request by the Support Services Division
Commander or designee.
Contractor shall also further develop and enhance the above listed systems per the Sheriff's
partment requests in writing which shall specify the software capabilities and acceptance
testing as well as any new systems for which data becomes available.
: Total annual compensation for providing all goods and services specified in th
Scope of Work attached to this Contract, shall not exceed $2,208,941.00
nvoices are to be sent to:
Orange County Sheriff’s Department
Support Services Division
320 N. Flower Street
Santa Ana, CA 92703
ceptable invoicing format:
Contractor shall provide a two
part invoice for goods and services rendered. Each invoice will
have a number and shall include the following information:
Contractor’s name and address
Contractor’s remittance address
me of County agency/department
Product/service description, quantity and prices
Sales tax, if applicable
The responsibility for providing an acceptable invoice to County, for payment rests with
Contractor. Incomplete or incorrect invoices are not acceptable and shall be returned to
Contractor for correction.
Payment shall be made in arrears within thirty (30) calendar days upon the County Auditor
Controller’s receipt of an
approval invoice submitted in accordance with the terms set forth
herein. The invoice must be verified and approved by County Project Manager and is subject to
routine processing requirements of County.
Payments made by County shall not preclude the rig
ht of County from thereafter disputing any
items or services involved or billed under this Contract and shall not be construed as acceptance
of any part of the services.