AMENDMENT NUMBER FOUR FIVE TO AGREEMENT N1000008350 BETWEEN THE COUNTY OF ORANGE AND COMPUTER DEDUCTIONS, INC.

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8 Νοε 2013 (πριν από 4 χρόνια και 1 μήνα)

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AMENDMENT NUMBER
FOUR

FIVE

TO

AGREEMENT N1000008350

BETWEEN THE

COUNTY OF ORANGE

AND

COMPUTER DEDUCTIONS, INC.




This
AMENDMENT NUMBER
FOUR

FIVE

to Contract number N1000008350

(hereinafter
“AMENDMENT NUMBER
FOU
R

FIVE
”) between the County of Orange, a poli
tical subdivision of the state
of California (hereinafter “COUNTY”) and Computer Deductions, Inc., (hereinafter “CONTRACTOR”) with a
place of business at 8680 Greenback Lane, Suite 210, Orangevale, CA 95662, is made and entered upon
execution of all necess
ary signatures.



WITNESSETH

RECITALS
:




WHEREAS,
COUNTY and CONTRACTOR executed a Contract for Software Development
and Maintenance Support,
Agreement

Contract

Number N1000008350 (hereinafter “ORIGINAL
AGREEMENT”) for a one (1) year term of December 1, 2
006 through
and including

November 30, 2007;




WHEREAS,
December 4, 2007

COUNTY and CONTRACTOR renewed
the ORIGINAL
AGREEMENT as Contract number N2000008350 (hereinafter “AMENDMENT NUMBER ONE”),

for the
period of
12/01/07

December 1, 2007

to

through and i
ncluding

11/30/08

November 30, 2008

as Contract
number N2000008350

and mutually agreed to
receive

the

additional services and fees as
amended

described

in
AMENDMENT NUMBER ONE;


WHEREAS,
November 25, 2008

COUNTY and CONTRACTOR renewed
the ORIGINAL
AGREEMEN
T, as Contract number N3000008350 (hereinafter “AMENDMENT NUMBER TWO”)

for the
period of
12/01/08

December 1, 2008

to

through and including

11/30/09

November 30, 2009

as Contract
number N3000008350

and mutually agreed to
receive

the

additional services and

fees as
amended

described

in
AMENDENT NUMBER TWO;


WHEREAS,
October 20, 2009

COUNTY and CONTRACTOR
entered into AMENDMENT
NUMBER THREE to the ORIGINAL AGREEMENT amending:

amended

Attachment A
-

Scope of Work of
the ORIGINAL AGREEMENT
(hereinafter “AMENDM
ENT NUMBER THREE”)

to eliminate the President
position
;

convert one (1) Sr. Technical Consultant position into a part
-
time position
;

delete two (2) Sr.
Technical Consultant positions
;

eliminate travel expenses
;

eliminate end
-
of
-
year billable hours
;

and

red
uce the
amount of MDC installation allotment by fifty percent (50%);

decrease the monthly not
-
to
-
exceed amount for
the period of 8/1/09 through and including 11/30/09 from $238,245.05 to $184,078.38 per month; and,
decreased the annual not
-
to
-
exceed amount

of the Contract for years four and five by $650,000.00, for a new
annual not to exceed amount of $2,208,940.60;


WHEREAS, COUNTY and CONTRACTOR agreed to decrease the monthly not
-
to
-
exceed
amount for the period of 8/1/09 through and including 11/30/09 fro
m $238,245.05 to $184,078.38 per month;
and,


WHEREAS, COUNTY and CONTRACTOR decreased the annual not
-
to
-
exceed amount of the
Contract for years four and five by $650,000.00, for a new annual not to exceed amount of $2,208,940.60;











WHEREAS,
on November 2
4, 2009

County and Contractor
desire to

renew
ed

the ORIGINAL
AGREEMENT
as Contract number MA
-
060
-
10011359 (hereinafter “AMENDMENT NUMBER FOUR”)

for
one (1) additional one (1) year term
and CONTRACTOR has agreed to provide those goods/services
at the rates
set forth in AMENDMENT NUMBER THREE;


WHEREAS, COUNTY and CONTRACTOR desire to amend the Scope of Work to remove
paragraphs thirteen (13) through twenty
-
six (26) and revise Section B Compensation; and


WHEREAS, COUNTY and CONTRACTOR mutually desire to r
enew the Contact for one (1)
additional one (1) year term at the rates set forth in this AMENDMENT NUMBER FIVE;




NOW THEREFORE, in consideration of the mutual obligations set forth herein, both COUNTY
and CONTRACTOR agree as follows:


1.

ARTICLES


a.

Page 7
, Additional Terms and Conditions, Section Term of Contract, of the ORIGINAL
AGREEMENT, in amended to read in its entirety as follows:


1.

Term of Contract:

This Contract shall commence upon execution of all necessary signatures, and continue
in effect fr
om 12/1/06 through and including 11/30/
10
11
, unless otherwise terminated
by COUNTY. The period of 12/1/06 through and including 11/30/07 shall be known as
Contract number N1000008350. The period of 12/1/07 through and including 11/30/08
shall be known as

Contract number N2000008350. The period of 12/1/08 through and
including 11/30/09 shall be known as Contract number N3000008350. The period of
12/1/09 through and including 11/30/10 shall be known as Contract number MA
-
060
-
10011359.
The period of 12/1/
10 through and including 11/30/11 shall be known as
Contract number MA
-
060
-
11010937.

This Contract may be renewed for one (1)
separate additional one
-
year term by written mutual agreement of both Parties. The
County is not under any obligation to provide

Contractor with a reason should it elect
not to renew this Contract, nor is the County obligated to provide any prior notice to
Contractor of its intent not to renew the Contract.


2.

The not
-
to
-
exceed amount of this Contract term, December 1, 20
09

10

thr
ough and including November 30,
20
10

11
, shall not exceed $
2,208,940.60

2,208,941.00
.


3.

A true and correct copy of the ORIGINAL AGREEMENT (Contract Number N1000008350) is attached
hereto as Exhibit A and incorporated by this reference.


4.

A true and cor
rect copy of AMENDMENT NUMBER ONE (Contract Number N2000008350) is attached
hereto as Exhibit B and incorporated by this reference.


5.

A true and correct copy of AMENDMENT NUMBER TWO (Contract Number N3000008350) is attached
hereto as Exhibit C and incorp
orated by this reference.


6.

A true and correct copy of AMENDMENT NUMBER THREE (Contract Number N3000008350) is
attached hereto as Exhibit D and incorporated by this reference.










7.

A true and correct copy of AMENDMENT NUMBER FOUR (Contract Number MA
-
060
-
10
011359) is
attached hereto as Exhibit E and incorporated by this reference.


8.

Page(s) 11
-
13, Attachment A Scope of Work, of the ORIGINAL AGREEMENT is amended in its entirety
replaced by Exhibit F incorporated herein.


7

9
. All other provisions of the ORI
GINAL AGREEMENT, AMENDMENT NUMBER ONE, AMENDMENT
NUMBER TWO,
and

AMENDMENT NUMBER THREE

and

AMENDMENT NUMBER FOUR
,

except
as amended herein and to the extent they are not inconsistent with this AMENDMENT NUMBER
FOUR

FIVE
, remain unchanged and in full force

and effect. All obligations of the parties that would have been
terminated on November 30,
2009

2010

are hereby extended to November 30,
2010

2011
.




//

//


//

//









IN WITNESS WHEREOF,

the Parties have executed AMENDMENT NUMBER
FOUR

FIVE to Contract
numbe
r N1000008350
.


*Contractor:

Computer Deductions, Inc.

By:


Title:


Print Name
:


Date:



*Contractor:

Computer Deductions, Inc.

By:


Title:


Print Name:


Date:



*If a corporation, the document must be signed by two corporate officers. The first signa
ture must be either the Chairman
of the Board, President, or any Vice President. The second signature must be the secretary, an assistant secretary, the
Chief Financial Officer, or any assistant treasurers.
In the alternative, a single corporate signatur
e is acceptable when
accompanied by a corporate document demonstrating the legal authority of the signature to bind the company.


County Of Orange

A political subdivision of the State of California


Sheriff
-
Coroner Department




By:


Title:


Date:




Ap
proved by the Board of Supervisors:__________________






Approved as to Form

Office of the County Counsel

Orange County, California


by ____________________



Deputy
















EXHIBIT

A


ORIGINAL AGREEMENT (
Contract Number
N1000008350)
























































EXHIBIT B


AMENDMENT NUMBER ONE (
Contract Number
N2000008350)
























































EXHIBIT C


AMENDMENT NUMBER
TWO

(
Contract Number

N3000008350)
























































EXHIBIT D


AM
ENDMENT NUMBER THREE (Contract Number N3000008350)












EXHIBIT E


AMENDMENT NUMBER FOUR (Contract Number MA
-
060
-
10011359)












EXHIBIT F


ATTACHMENT A


Scope of Work











CONTRACT NUMBER N1000008350

WITH COMPUTER DEDUCTIONS, INC.

FOR SOFTWARE DEVELOPMENT AND MA
INTENANCE SUPPORT


ATTACHMENT A


SCOPE OF WORK


A.

Scope of Service



1.

Contractor shall maintain the functions of the Automated Jail System (AJS) that were designed

and implemented by Contractor. These features to include, but not limited to:

a.

Housing

location functions

b.

Booking and release functions

c.

Inmate cashiering function

d.

Commissary and interfaces with cashiering

e.

Prisoner discipline logs

f.

Inmate transfer function

g.

Community work program

h.

Workfurlough program inmate classification
function

i.

Capturing digitized fingerprints for the early identification of inmates using CAL
-
ID

j.

Capture of digitized photo's that conform to Cal
-
Photo standards using an Ethernet LAN

k.

Visitor module

l.

LiveScan interface

m.

Commitment calculation
s to determine sentence
-
ending date and early
-
out dates

n.

Education module for class scheduling and statistical calculations

o.

State Social Services System for tracking persons incarcerated and receivinq Social

p.

Security payments


2.

Contractor shal
l maintain the functions of the Automated Property System (APS) with an
inventory system for evidence, with bar coding used for identification and inventory.


3.

Contractor shall maintain the Automated Warrant Service System (AWSS) with file design and

au
dit trail functionality as well as the interface to the courts Vision system.


4.

Contractor shall maintain the Local Criminal History System(LARS) that is updated from the


Automated Jail System. This system includes all Orange County Sheriff's arrests
, registrants and


court
-
ordered bookings . The sex
-
offender registrant system, VCIN, also interfaces with

LARS and is updated through LARS.


5.

Contractor shall maintain the Automated Mug
-
Shot System that also generates an inmate

tracking form. The
pictures are stored on optical disks and are used for identification composite
searches and line
-
ups.



6.

Contractor shall maintain the Orange County Automated Telecommunications System (OCATS)

message switch on a mainframe computer that handles all del
iveries of messages to and from
local agencies in the county for inquiries into all local databases, including local wants and
warrant systems, Automated Jail, LARS, Search & Seizure, Probation data, CJI and DRI. This










system also interfaces with the Calif
ornia Law Enforcement Telecommunications System for
access to the state databases maintained by DMVand DOJ, as well as other states, national and
Canadian systems.



7.

Contractor shall maintain the Central Juvenile Index (CJI) houses the contacts between

juveniles



and law enforcement.



8.

Contractor shall maintain the Department Report Index (DRI) that provides the names and report



numbers for events that occur in the Sheriff's Department jurisdiction.



9.

Contractor shall maintain the Enhanced
Law Enforcement Terminal Emulator (ELETE) that is



the PC
-
based program for OCATS.



10.

Contractor shall maintain and enhance the Probation inquiry functions. Update that data for



inquiry with data received from that division.


11.

Contractor shall

maintain the Mobile Data Systems (MDC), such duties include but are not
limited to:



a.

Project Management: All aspects of managing the Sheriff’s MDC program as directed




by the Support Services Division Commander and supervised by the Support Servic
es




Division Commander designee to include but not be limited to:




1.

Oversight of Orange County Sheriff’s Department (OCSD) selected installation





Contractor’s hardware installation.




2.

Software configuration regardless of whom is tasked with

installing the software.




b.

Coordination with fleet maintenance or any party responsible for the management of




Sheriff’s vehicles for the purposes of removing them from service for maintenance or




Installation of MDC equipment.



c.

Provide ov
ersight of all MDC related hardware and software including insuring full

license compliance as specified by all related user agreements. Oversight is to minimally

include maintaining a current inventory of all software and hardware, licenses, and any

o
ther equipment related to the MDC program.



d.

Perform Mobile Data System related tasks to minimally include bug fixes in the software
that is proprietary to OCSD, coordination with all associated vendors of both hardware
and software to ensure all syste
ms in the MDC program function to design specifications.



e.

Deputy Training for initial four hour basic use and ongoing advanced training as needed
and where needed as identified by the Support Services Division Commander.



f.

All work requested is to

be completed as soon as possible, based on workload
prioritization as determined for each request by the Support Services Division
Commander or designee.



12.

Contractor shall also further develop and enhance the above listed systems per the Sheriff's
De
partment requests in writing which shall specify the software capabilities and acceptance
testing as well as any new systems for which data becomes available.













B.

Compensation
: Total annual compensation for providing all goods and services specified in th
e
Scope of Work attached to this Contract, shall not exceed $2,208,941.00


C.

Invoicing Instructions
:





I
nvoices are to be sent to:





Orange County Sheriff’s Department




Support Services Division




320 N. Flower Street




Santa Ana, CA 92703





Ac
ceptable invoicing format:

Contractor shall provide a two
-
part invoice for goods and services rendered. Each invoice will
have a number and shall include the following information:


1.

Contractor’s name and address

2.

Contractor’s remittance address

3.

Na
me of County agency/department

4.

Delivery/Service Address

5.

Contract number

6.

Product/service description, quantity and prices

7.

Sales tax, if applicable

8.

Total


The responsibility for providing an acceptable invoice to County, for payment rests with

Contractor. Incomplete or incorrect invoices are not acceptable and shall be returned to
Contractor for correction.


D
.

Payment Terms
:


Payment shall be made in arrears within thirty (30) calendar days upon the County Auditor
-
Controller’s receipt of an

approval invoice submitted in accordance with the terms set forth
herein. The invoice must be verified and approved by County Project Manager and is subject to
routine processing requirements of County.


Payments made by County shall not preclude the rig
ht of County from thereafter disputing any
items or services involved or billed under this Contract and shall not be construed as acceptance
of any part of the services.