HARRIS COUNTY - Purchasing Agent

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HARRIS COUNTY


REQUEST FOR PROPOSAL


Cover Sheet

PROPOSAL FOR: AN AUTOMATED FINGERPRIN
T IDENTIFICATION SYSTEM FOR
HARRIS COUNTY SHERIFF’S DEPARTMENT



OFFERORS NOTE!!

Carefully read all instructions, requirements and
specifications. Fill out all forms properly and
completely. Submit your proposal with all appropriate
supplements and/or
samples.

Please return proposal in the envelope provided or in a
comparable size envelope. “E
NVELOPE MUST
SHOW THE JOB NUMBER, DESCRIPTION AND
BE MARKED “SEALED PROPOSAL.”



RETURN PROPOSAL TO:


HARRIS COUNTY PURCHASING AGENT


1001 PRESTON AVENUE, SUIT
E 670


HOUSTON, TEXAS 77002


For additional information, contact
Mary Lou Sotolongo @ 713.755
-
6832.


You must sign below in INK; failure to sign WILL disqualify the offer. All prices must be typewritten or
written in ink.


Total Amount of Proposal $___
_________________________


Company Name:

________________________________________________________________


Company Address:

________________________________________________________________


City, State, Zip Code: __________________________________________
______________________


Taxpayer Identification Number (T.I.N.): _________________________________________________


Telephone No. __________________FAX No. _____________________e
-
mail__________________


Print Name: ________________________________________
________________________________


Signature: __________________________________________________________________________



Date
:______________________







Revised 05/01


JOB NO. 02/0303

Date Due:
September 10, 2002

DUE NO LATER THAN 1:00 P.M.


Proposals received later than the date
and time above will not be considered.



TABLE OF CONTENTS


Items checked below represent components which comprise this bid
/proposal package. If the item
IS NOT

checked, it is
NOT
APPLICABLE

to this bid/proposal. Offerors are asked to review the package to be sure that all applicable parts are included. If any
portion of the package is missing, notify the Purchasing Departm
ent immediately.


It is the Offeror's responsibility to be thoroughly familiar with all Requirements and Specifications. Be sure you understan
d the
following before you return your bid packet.


__X__

1.

Cover Sheet



Your company name, address, the total
amount of the bid/proposal, and your signature (
IN INK
) should appear on
this page.


__X__

2.

Table of Contents



This page is the Table of Contents.


__X__

3.

General Requirements




You should be familiar with all of the General Requirements.


__X__

4.

S
pecial Requirements/Instructions




This section provides information you must know in order to make an offer properly.


__X__

5.

Specifications



This section contains the detailed description of the product/service sought by the County.


_____

6.

Pricing
/Delivery Information



This form is used to solicit exact pricing of goods/services and delivery costs.


__X__

7.

Attachments




__
X
__

a.

Residence Certification





Be sure to complete this form and return with packet.




__X__

b.

Bid Guaranty & Perfor
mance Bond Information & Requirements





This form applies only to certain bids/proposals. Please read carefully and fill out completely.




__X__

c.

Bid Check Return Authorization Form





This form applies only to certain forms. Please read carefully
and fill out completely.




_____

d.

Vehicle Delivery Instructions





Included only when purchasing vehicles.





_____

e.

Minimum Insurance Requirements





Included when applicable (does not supersede "Hold Harmless" section of General
Requirements).




_____

f.

Workers' Compensation Insurance Coverage Rule 110.110





This requirement is applicable for a building or construction contract.




_____

g.

Financial Statement





When this information is required, you must use this form.




_____

h.

Reference

Sheet





_____

i.

Other





From time to time other attachments may be included.

Revised 09/00



G E N E R A L R E Q U I R E M E N T S

F O R P R O P O S A L S


READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR
FUL
FILLING ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.


General Requirements apply to all advertised requests for proposals; however, these may be superseded, whole or in part, by t
he
SPECIAL REQUIREMENTS/INSTRUCTIONS OTHER DATA CONTAIN
ED HEREIN. Review the Table of Contents. Be sure
your proposal package is complete.


GOVERNING LAW

This request for proposals is governed by the competitive bidding requirements of the County Purchasing Act, Texas Local Gove
rnment Code,
§262.021
et seq.
,
as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further adv
ised that
these requirements shall be fully governed by the laws of the State of Texas and that Harris County may request and rel
y on advice, decisions and
opinions of the Attorney General of Texas and the County Attorney concerning any portion of these requirements.


POTENTIAL CONFLICTS
OF INTEREST

An outside consultant or contractor is prohibited from submitting a bid or proposal
for services on a Harris County project of which the
consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint venturer or was

in any other manner
associated by ownership to any party that was a designer
or other previous contributor. If such a consultant or contractor submits a prohibited
bid or proposal, that bid or proposal shall be disqualified on the basis of conflict of interest, no matter when the conflict

is discovered by Harris
County.


PROPOSAL C
OMPLETION

Fill out and return to Purchasing, ONE (1) complete proposal form, using the envelope provided
or in a comparable size envelope
.

ENVELOPE MUST SHOW THE JOB NUMBER, DESCRIPTION AND BE MARKED “SEALED PROPOSAL.”


authorized
company representative
should sign the Cover Sheet. Completion of these forms is intended to verify that the offeror has submitted
the proposal, is familiar with its contents and has submitted the material in accordance with all requirements.


PROPOSAL RETURNS

Offerors must r
eturn all completed proposals to the office of the Harris County Purchasing Agent reception desk at 1001 Preston
Avenue, Suite 670, Houston, Texas
before 1:00 P.M.

on the date specified.
Late proposals will not be accepted
.


GOVERNING FORMS

In the event o
f any conflict between the terms and provisions of these requirements and the specifications, the specifications shall
govern. In the event of any conflict of interpretation of any part of this overall document, Harris County's interpretation
shall govern
.


ADDENDA

When specifications are revised, the Harris County Purchasing Agent will issue an addendum addressing the nature of the chang
e.
Offerors must
sign it and include it in the returned proposal package.


HOLD HARMLESS AGREEMENT

Contractor, the succ
essful offeror, shall indemnify and hold Harris County harmless from all claims for personal injury, death and/or
property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with
respect to
the su
bject matter of this proposal, appropriate insurance coverage including, as a minimum, public liability and property damage w
ith
adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this p
ro
posal.
Certification of such coverage must be provided to the County upon request.


WAIVER OF SUBROGATION

Offeror and offeror's insurance carrier waive any and all rights whatsoever with regard to subrogation against Harris County
as an
indirect party to a
ny suit arising out of personal or property damages resulting from offeror's performance under this agreement.


SEVERABILITY

If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be
held i
nvalid,
such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared t
hat such
remaining portions would have been included in these requirements and the specifications as though the invalid por
tion had been
omitted.



BONDS

If this proposal requires submission of proposal guarantee and performance bond, there will be a separate page explaining tho
se
requirements. Offers submitted without the required proposal bond or Cashier's Check are not acce
ptable.


TAXES

Harris County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Harris Coun
ty claims
exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales
Tax Exemption
Certificates will be furnished upon written request to the Harris County Purchasing Agent.


FISCAL FUNDING

A multi
-
year lease or lease/purchase arrangement (if requested by the specifications), or any contract continuing as a result of an
ext
ension option, must include fiscal funding out. If, for any reason, funds are not appropriated to continue the lease or cont
ract, said
lease or contract shall become null and void on the last day of the current appropriation of funds. After expiration of

the lease, leased
equipment shall be removed by the contractor from the using department without penalty of any kind or form to Harris County.

All
charges and physical activity related to delivery, installation, removal and redelivery shall be the respon
sibility of the offeror.


PRICING

Prices for all goods and/or services shall be negotiated to a firm amount for the duration of this contract or as agreed to i
n terms of
time frame. All prices must be written in ink or typewritten.

Where unit pricing and
extended pricing differ, unit pricing prevails.


SILENCE OF SPECIFICATIONS

The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concernin
g any point,
shall be regarded as meaning that only the
best commercial practice is to prevail and that only material and workmanship of the finest
quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furni
shed under this
contract shall be new,
unused of the latest product in production to commercial trade and shall be of the highest quality as to materials
used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and
shall
be an esta
blished supplier of the item proposed.


SUPPLEMENTAL MATERIALS

Offerors are responsible for including all pertinent product data in the returned proposal package. Literature, brochures, d
ata sheets,
specification information, completed forms requested as
part of the proposal package and any other facts which may affect the
evaluation and subsequent contract award should be included. Materials such as legal documents and contractual agreements, w
hich
the offeror wishes to include as a condition of the prop
osal, must also be in the returned proposal package. Failure to include all
necessary and proper supplemental materials may be cause to reject the entire proposal.


MATERIAL SAFETY DATA SHEETS

Under the "Hazardous Communication Act", commonly known as the

"Texas Right To Know Act", an offeror must provide to the
County
with each delivery
, material safety data sheets which are applicable to hazardous substances defined in the Act. Failure of the
offeror to furnish this documentation will be cause to reject

any bid applying thereto.


EVALUATION

Evaluation shall be used as a determinant as to which proposed items or services are the most efficient and/or most economica
l for the
County. It shall be based on all factors which have a bearing on price and perfor
mance of the items in the user environment. All
proposals are subject to negotiations by the Purchasing Agent and other appropriate departments, with recommendation to
Commissioners Court. Compliance with all requirements, delivery and needs of the using

department are considerations in evaluating
proposals.
Pricing is NOT the only criteria for making a recommendation.

A preliminary evaluation by Harris County will be
held and appropriate proposals will be subjected to the negotiating process. Upon com
pletion of the negotiations, Harris County will
make an award. All proposals that have been submitted shall be available and open for public inspection after the contract i
s awarded
except for trade secrets or confidential information contained in the pro
posals and identified as such.


INSPECTIONS

Harris County reserves the right to inspect any item(s) or service location for compliance with specifications and requiremen
ts and
needs of the using department. If an offeror cannot furnish a sample of a propo
sed item, where applicable, for review, or fails to
satisfactorily show an ability to perform, the County can reject the offer as inadequate.




TESTING

Harris County reserves the right to test equipment, supplies, material and goods proposed for quality, c
ompliance with specifications
and ability to meet the needs of the user. Demonstration units must be available for review. Should the goods or services f
ail to meet
requirements and/or be unavailable for evaluation, the offer is subject to rejection.


DI
SQUALIFICATION OF OFFEROR

Upon signing this proposal document, an offeror offering to sell supplies, materials, services, or equipment to Harris County

certifies
that the offeror has not violated the antitrust laws of this state codified in §15.01,
et seq
.
, Business & Commerce Code, or the federal
antitrust laws, and has not communicated directly or indirectly the offer made to any competitor or any other person engaged
in such
line of business. Any or all proposals may be rejected if the County believes t
hat collusion exists among the offerors. Proposals in
which the prices are obviously unbalanced may be rejected. If multiple proposals are submitted by an offeror and after the p
roposals
are opened, one of the proposals is withdrawn, the result will be
that all of the proposals submitted by that offeror will be withdrawn;
however, nothing herein prohibits a vendor from submitting multiple offers for different products or services.


AWARD

Harris County reserves the right to award this contract on the basi
s of LOWEST AND BEST OFFER in accordance with the laws of
the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all pro
posals. In
the event the lowest dollar offeror meeting specifications is

not awarded a contract, the offeror may appear before the Commissioners
Court and present evidence concerning his responsibility after officially notifying the Office of the Purchasing Agent of his

intent to
appear.


ASSIGNMENT

The successful offeror may
not assign, sell or otherwise transfer this contract without written permission of Harris County
Commissioners Court.


TERM CONTRACTS

If the contract is intended to cover a specific time period, the term will be given in the specifications under SCOPE.


MA
INTENANCE

Maintenance required for equipment proposed should be available in Harris County by a manufacturer
-
authorized maintenance
facility. Costs for this service shall be shown on the Pricing/Delivery Information. If Harris County opts to include main
tenance, it
shall be so stated in the purchase order and said cost will be included. Service will commence only upon expiration of appli
cable
warranties and should be priced accordingly.


CONTRACT OBLIGATION

Harris County Commissioners Court must award th
e contract and the County Judge or other person authorized by the Harris County
Commissioners Court must sign the contract before it becomes binding on Harris County or the offeror. Department heads are N
OT
authorized to sign agreements for Harris County.

Binding agreements shall remain in effect until all products and/or services covered
by this purchase have been satisfactorily delivered and accepted.


TITLE TRANSFER

Title and Risk of Loss of goods shall not pass to Harris County until Harris County act
ually receives and takes possession of the goods
at the point or points of delivery. Receiving times may vary with the using department. Generally, deliveries may be made b
etween
8:30 a.m. and 4:00 p.m., Monday through Friday. Offerors are advised to co
nsult the using department for instructions. The place of
delivery shall be shown under the "Special Requirements/Instructions" section of this proposal and/or on the Purchase Order a
s a
"Deliver To:" address.


WARRANTIES

Offerors shall furnish all data p
ertinent to warranties or guarantees which may apply to items in the proposal. Offerors may not limit
or exclude any implied warranties. Offeror warrants that product sold to the County shall conform to the standards establish
ed by the
U.S. Department of

Labor under the Occupational Safety and Health Act of 1970. In the event product does not conform to OSHA
Standards, where applicable, Harris County may return the product for correction or replacement at the offeror's expense. If

offeror
fails to make
the appropriate correction within a reasonable time, Harris County may correct at the offeror's expense.




PURCHASE ORDER AND DELIVERY

The successful offeror shall not deliver products or provide services without a Harris County Purchase Order, signed by a
n authorized
agent of the Harris County Purchasing Agent. The fastest, most reasonable delivery time shall be indicated by the offeror in

the proper
place on the proposal document. Any special information concerning delivery should also be included, on a

separate sheet, if
necessary. All items shall be shipped
F.O.B. INSIDE DELIVERY

unless otherwise stated in the specifications. This shall be
understood to include bringing merchandise to the appropriate room or place designated by the using department.

Every tender or
delivery of goods must fully comply with all provisions of these requirements and the specifications including time, delivery

and
quality. Nonconformance shall constitute a breach which must be rectified prior to expiration of the time fo
r performance. Failure to
rectify within the performance period will be considered cause to reject future deliveries and cancellation of the contract b
y Harris
County without prejudice to other remedies provided by law.
Where delivery times are critical,

Harris County reserves the right
to award accordingly
.


CONTRACT RENEWALS

Renewals may be made ONLY by written agreement between Harris County and the offeror. Any price escalations are limited to
those stated by the offeror in the
original proposal
.


IN
VOICES AND PAYMENTS

Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purc
hase order number.
Invoices must be itemized. Any invoice which cannot be verified by the contract price and/
or is otherwise incorrect, will be returned to the
offeror for correction. Under term contracts, when multiple deliveries and/or services are required, the offeror may invoice

following each
delivery and the County will pay on invoice. Contracts providin
g for a monthly charge will be billed and paid on a monthly basis only. Prior to
any and all payments made for good and/or services provided under this contract, the offeror should provide his Taxpayer Iden
tification Number
or social security number as app
licable. This information must be on file with the Harris County Auditor’s office. Failure to provide this
information may result in a delay in payment and/or back
-
up withholding as required by the Internal Revenue Service.


TERMINATION

Harris County reser
ves the right to terminate the contract for default if Seller breaches any of the terms therein, including warranties of
offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and n
ot in lieu

of
any other remedies which Harris County may have in law or equity. Default may be construed as, but not limited to, failure t
o deliver
the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services re
quired to Harris
County's satisfaction and/or to meet all other obligations and requirements. Harris County may terminate the contract withou
t cause
upon thirty (30) days written notice.


RECYCLED MATERIALS

Harris County encourages the use of products mad
e of recycled materials and shall give preference in purchasing to products made of
recycled materials if the products meet applicable specifications as to quantity and quality. Harris County will be the sole

judge in
determining product preference applic
ation.


SCANNED OR RE
-
TYPED RESPONSE


If in its response, offeror either electronically scans, re
-
types, or in some way reproduces the County's published proposal package,
then in the event of any conflict between the terms and provisions of the County's
published proposal package, or any portion thereof,
and the terms and provisions of the response made by offeror, the County's proposal package
as published

shall control. Furthermore,
if an alteration of any kind to the County's published proposal packag
e is only discovered after the contract is executed and is or is not
being performed, the contract is subject to immediate cancellation.


FLOPPY DISK

If offeror obtained the specifications on a floppy disk in order to prepare a response,
the proposal must
be submitted in hard copy

according to the instructions contained in this Request
-
for
-
Proposals package. If, in its response, offeror makes any changes
whatsoever to the County's published specifications, the County's specifications
as published

shall con
trol. Furthermore, if an
alteration of any kind to the County's published specifications is only discovered after the contract is executed and is or i
s not being
performed, the contract is subject to immediate cancellation.


E
-
MAIL ADDRESSES CONSE
NT

Vendo
r affirmatively consents to the disclosure of its e
-
mail addresses that are provided to Harris County, the Harris County Flood
Control District, the Harris County Hospital District including its HMO, the Harris County Appraisal District, or any agency
of
H
arris County. This consent is intended to comply with the requirements of the Texas Public Information Act, Tex. Gov’t Code
Ann. §522.137, as amended, and shall survive termination of this agreement. This consent shall apply to e
-
mail addresses
provided
by Vendor, its employees, officers, and agents acting on Vendor’s behalf and shall apply to any e
-
mail address provided
in any form for any reason whether related to this bid/proposal or otherwise.


Revised 03/20/02

Page
1

of 75


TABLE OF CONTENTS

1.

SPECIAL REQUIREMENTS
/INSTRUCTIONS

5

1.1

Vendor Instructions:

5

1.2

Evaluation Process

7

1.3

Evaluation Criteria

8

2.

SPECIFICATIONS

9

2.1

SCOPE

9

2.2

Pre
-
Proposal Conference

9

2.3

Objectives

9

2.4

Proposal Organization

10

2.5

Pre
-
Contract Presentations and Demonstrations

12

2.6

Demonstration Test

12

2.7

Contract

13

2.8

Contract Termination

13

2.9

System Acceptance

13

2.10

Location of Equipment

13

2.11

ENVIRONMENTAL

14

2.12

MAINTENANCE

14

2.13

CERTIFIED NEW EQUIPMENT

13

3.

OVERVIEW OF CURRENT
OPERATIONS

16
6

3.1

Goals and Objectives

16

3.2

Current System Overview

17

3.3

Existing Equipment List

18

3.4

Description of Current AFIS Responsibilities

20

3.5

Participating Agencies

20

4.

AFIS TECHNICAL REQUI
REMENTS

21

4.1

Objectives of Modernization

21

4.2

Compliance to Standards

21

Page
2

of 75


4.3

General Mandatory Requirements

22

4.4

General Technical Requirements

23

5.

TENPRINT AND

PALMPRINT CAPABILITI
ES

24

5.1

Tenprint and Palmprint Capabilities

24

5.2

Tenprint And Palmprint Card Entry

25

5.3

Live
-
Scan Entry

26

5.4

Ten
-
Finger/Palmprint Live
-
Scan Entry

26

5.5

Two
-
Finger Live
-
Scan Entry

27

5.6

Tenprint/LiveScan Quality Control

28

5.7

Tenprint and Palmprint Search Initiation

28

5.8

Tenprint and Palmprint Search Results Review

29

5.9

Optional Automatic Review of Search Results

29

5.10

Latent Capabilities

30

6.

ENHANCED SYSTEM REQU
IREMENTS

33

6.1

General System Requirements

33

6.2

Archive Subsystem Requirements

33

6.3

Mugshot Subsystem requirements

34

6.4

Live Scan Subsystem Requirements

35

6.5

Two Finger Liv
e Scan Station Requirements

39

6.6

Remote and Network Communications Requirements

39

6.7

Search Subsystem Requirements

40

6.8

System Entry and Search Workloa
ds

40

6.9

Workflows

42

6.10.

System Databases

45

6.11.

Image Storage Requirements

48

6.12.

Print Comparison/Search Requirements

48

7.

SYSTEM MANAGEMENT TA
SKS

50

7.1

Syst
em Security

50

7.2

System Reports

50

Page
3

of 75


7.3

Remote Maintenance

51

8.

IMPLEMENTATION AND S
UPPORT REQUIREMENTS

51

8.1

Program Management

51

8.2

Program Staffing

51

8.3

Program Reporting

51

8.4

Site R
equirements

51

8.5

Conversion Services

51

8.6

Installation and Integration

52

8.7

Post
-
Installation Acceptance Testing

52

8.
8

Warranty and Maintenance

53

8.9

System Availability

53

8.10

Documentation and Training Services

54

8.11

Preventive and Remedial Maintenance

55

9.

INTERFACES FOR AFIS

56

9.1

General Description

56

9.2

Photo Display Stations

56

9.3

Other AFIS Networks

56

9.4

Houston Police Department Interface (MANDATORY)

57

9.5

JIMS Photo Request (MANDATORY)

57

9.6

ID Image Interface (MANDATOR
Y)

57

9.7

Texas DPS CJIS Interface (Mandatory)

57

9.8

Interface to Texas Department of Public Safety (MANDATORY)

58

9.9

Interfaces to CCH/Harris County JIMS

58

10.

FUTURE ENHANCEMENTS

64

10.1

Mobile Scanning Project

64

10.2

Remote Latent Scanning project

65

10.3

Expansion of AFIS Services to Multi
-
County Jurisdictions

67

11.

APPENDIX

68

Page
4

of 75


11.1

Texas Type 2 Definition for DPS Interfac
e

68

12.

GLOSSARY

72


Page
5

of 75


1.

SPECIAL REQUIREMENTS/INSTRUCTIONS


The following requirements and specifications supersede General Requirements where applicable.



REQUEST

FOR PROPOSAL FOR AUTOMATED FINGERPRINT IDENTIFICATION
SYSTEM FOR THE HARRIS COUNTY SHERIFF’S DEPARTMENT



1.1

VENDOR INSTRUCTIONS:


Proposals must be typed on standard 8½” x 11" paper, and indexed as follows:


Section I



Proposal Cover Sheet (completed)


Table of Contents


Residence Certification (completed)


Section II



Letter of Transmittal






Executive Summary


Section III



AFIS Functionality






System Interfaces






Implementation and Support


Section IV



Company Background


Section V


Pr
icing





Bid and Performance Bond


Section VI


Appendices




Each section of the proposal should be identified with tabs or section dividers. Proposals are to be placed in a
binder or folder. Number all the pages and appendices.
Vendors should include ONE

(1) ORIGINAL proposal
(
CLEARLY MARKED “ORIGINAL”),
TWO (2) COPIES of the proposal
(CLEARLY MARKED “COPY”)

and TWO (2)

copies of an electronic version of the proposal in Microsoft Word or Adobe Acrobat PDF
format

sealed in an envelope or package for delive
ry to the Harris County Purchasing Agent per instructions in
the general requirements (see Proposal Completion and Proposal Returns). All documents included in the
proposal and the outside of the envelope or package must be labeled with the vendor’s name
and the job number
that corresponds to this RFP.



Page
6

of 75


Each proposal shall be organized so as to respond to all questions listed in the RFP following the RFP
sequence and format. Each question requires a response. Vendor should repeat each question posed in
t
he questionnaire and follow it with the response. The questions are structured to allow the vendor to
explain the benefits of the equipment/ services proposed. Responses to this RFP document are intended
to provide Harris County with an understanding of th
e vendor’s capabilities and approaches.
Therefore,
answers such as “acknowledge” and “comply” are NOT acceptable.
The vendor should carefully
consider responses, as they are critical to the evaluation process. Mandatory requirements are defined, as
those s
tatements using the verbs “must,” “will,” or “shall.” Desirable requirements are those statements
using the words “should” or “could.”


Furthermore, all sections of this proposal that have been deemed as mandatory will be marked with
“MANDATORY” at the be
ginning or the end of each section.


Evaluation will consider the adequacy, accuracy and completeness of responses. The vendor must fully
understand that the evaluation is based on the information provided. Omissions, ambiguous and equivocal
statements ma
y be construed against the vendor. The proposal response may be incorporated into any
contract resulting from this RFP, vendors are cautioned not to make claims or statements which they are
not prepared to commit to contractually. Failure by the vendor t
o meet such claims will result in a
requirement that the vendor provide resources necessary to meet submitted claims.


The vendor is expected to examine all documents, forms, specifications, and all instructions. Failure to do
so will be at vendor's risk.


Vendors cannot stipulate any conditions other than those stated/required in this proposal. Should the
Vendor take exception to any of the County’s terms and conditions as contained within this Request for
Proposal, that Vendor may propose alternative lan
guage that it feels would be acceptable to the County.
The County, at its sole discretion, may accept or reject such alternative language and/or vendors terms
and conditions.


Preference will be given to vendors accepting the Harris County terms and condi
tions without
modifications.


Under the Request for Proposal process, sealed offers will be received and opened in the Office of the
Purchasing Agent. All documents will be held by the County and are NOT subject to public review, at and
after opening, prop
osals will NOT be part of the public record or subject to disclosure, but will be kept
confidential until an award is made.
When such award is completed, proposals will be available for
public inspection.


To the extent permitted by law, vendors may reque
st in writing non
-
disclosure of confidential data. Such
data shall accompany the proposal but must be identified and readily separable from the proposal

in order
to facilitate eventual public inspection of the non
-
confidential portion of the proposal. Aft
er award, each
proposal, expect those portions for which the vendor has made a written request for confidentiality, shall
be deemed open to public inspection.

For those portions identified as confidential by the vendor, Harris
County must rely on advice, d
ecisions and opinions of the Attorney General of the State of Texas relative
to the Open Records Act and release of data furnished to the County Purchasing Agent.


Harris County will not be liable for any costs incurred by the vendor in preparing a respo
nse to this RFP.
Vendors submit proposals at their own risk and expense. Vendors shall assume responsibility for all

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of 75


costs associated with drafting and submitting their proposals, including any costs associated with
contract discussions arising from said
proposals. Harris County makes no guarantee that any equipment
or services will be purchased as a result of this request for proposal, and reserves the right to reject any
and all proposals.


All proposals are open to negotiation until a contract is execu
ted. All proposals and their accompanying
documents will become the property of Harris County. Proposals must be valid for at least six months
following the date of submittal.


If any vendor submitting a response to this RFP is in doubt as to the true m
eaning of any part of the
specifications, requirements or directions, they may submit a written request for clarification to: Mary
Lou Sotolongo, Harris County Purchasing Department, 1001 Preston, Suite 670, Houston, TX 7702.
Questions may also be faxed (
713
-
755
-
6695) or e
-
mailed
Mary_Lou_Sotolongo@co.harris.tx.us
.
Responses to vendor’s questions will be circulated to all other vendors. No oral explanations or
interpretation of the RFP will be pr
ovided to any vendor.


1.2

EVALUATION PROCESS


An evaluation committee will examine all proposals. Proposals that do not meet mandatory requirements or
that do not conform to the instructions given or which do not address all the questions and/or services
or
specifications may be eliminated from consideration. Harris County, however, reserves the right to accept
such a proposal if it is determined to be in the County’s best interest to do so.


Harris County may initiate discussions with vendors. Proposals

will be accepted during this period but
only from vendors who responded to the original request. Vendors
may not

initiate discussions. Harris
County expects to conduct presentations and discussions with vendor personnel authorized to contractually
obliga
te the vendor with an offer.


Vendors may be required to make presentations to the evaluation committee. The presentation should
address the vendor’s capabilities and qualifications. These presentations will be the only opportunity to
demonstrate vendor c
apabilities. Presenters and their staff should be prepared to answer questions
regarding procedural, administrative and technical issues. Vendor presentations may develop into
negotiating sessions with the highest
-
ranking vendor selected by the evaluatio
n committee. Negotiations
may include requests for Best and Final Offers (BAFO). If Harris County is unable to agree to contract
terms and/or pricing, Harris County reserves the right to terminate contract negotiations with that vendor
and initiate contr
act negotiations with the next ranked vendor without undertaking another Request for
Proposal.


All correspondence relating to this RFP, from advertisement to award shall be sent to the Harris County
Purchasing Department, Attn: Mary Lou Sotolongo and refe
rence the job number. The Harris County
Purchasing Department shall coordinate all presentations and/or meetings between Harris County and the
vendor relating to this RFP. Deviations from this requirement may cause the cancellation of this RFP
process and
/or disqualification of vendor’s proposal.


The progress of the Request for Proposal process is solely at the discretion of Harris County and may be
terminated at any time.



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of 75


No award or acquisition can be made until Commissioners Court approves such action
. Harris County will
not be obligated to the vendor for services until a contract is approved by Commissioners Court, executed
and followed by a purchase order.


Submission of a proposal implies the vendor’s acceptance of the evaluation criteria and vendor

recognition
that subjective judgments must be made by the evaluation committee.


Harris reserves the right to test hardware and or software for quality and performance. Upon request, a
demonstration unit or copy of the brand and model number proposed mus
t be made available at the address
specified by the evaluation committee for a thirty (30) day period or until a judgment can be made (not to
exceed 90 days) as to its performance and suitability, at no charge to Harris County.


1.3

EVALUATION CRITERIA


Proposals shall be evaluated for: Compliance to Mandatory Specifications, Compliance to Compatibility,

Company Background and Financial Stability and Price.


Given that the primary consideration for proposal evaluation is the technical suitability of propo
sed
solutions, Harris County reserves the right to award a contract to the proposal that most fully meets
all

mandatory and desirable requirements. In terms of compatibility, there are 20 live scan devices owned by

agencies other than Harris County and com
patibility with those devices without loss of any functionality
is required.


The award of the contract shall be made to the responsible vendor whose proposal is determined to be
the best evaluated offer resulting from negotiations, taking into considerati
on compliance with
instructions, the equipment/ service offered, compliance with the Americans with Disabilities Act,
vendor’s qualifications, demonstrated ability to provide the required equipment/ services, references,
equipment/ specification compliance
, price, demonstrated ability to respond to the County’s needs on a
timely basis, ability to comply with Harris County’s invoicing and documentation policies and other
required responses and factors set forth in the RFP. Harris County reserves the right t
o contract with the
vendor best meeting the needs and requirements conducive to the County’s operation and in the best
interest of Harris County. Harris County may use references and site visit information to make
judgments directly affecting the award of
this contract.




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2.

SPECIFICATIONS


REQUEST FOR PROPOSAL FOR AUTOMATED FINGERPRINT IDENTIFICATION SYSTEM
FOR THE HARRIS COUNTY SHERIFF’S DEPARTMENT


2.1

SCOPE

Harris County is requesting proposals for replacement of the existing Automated Fingerprint
Ide
ntification System (AFIS) for the Harris County. All Proposals shall include all necessary hardware,
operating and applications software, peripheral devices, and record conversion if necessary,
implementation, warranty and maintenance support services, and

training needed for successful
operation of the system by Harris County personnel.

Questions with regard to this Request for Proposal
should be directed to Mary Lou Sotolongo at 713
-
755
-
6832 or email:
Mary_Lou_Sotolongo@co.harris.tx.us
. (see previous section)


2.2

PRE
-
PROPOSAL CONFERENCE


A pre
-
proposal conference to ensure that all vendors fully understand the scope of the project is scheduled
for Monday, August 19, 2002 at 10:00 a.m. in the Harr
is County Purchasing Department Conference
Room, 1001 Preston, Suite 670, Houston, Texas 77002. Each vendor shall have no more than three (3)
representatives attend this conference. All vendors are encouraged to attend. Vendors should be familiar
with al
l project requirements whether general or specific. Written questions should be submitted by noon
August 15, 2002. If answers to questions cannot be provided at the meeting, then written answers will be
distributed as soon as is practical. Persons with d
isabilities requiring special accommodations should
contact James Beck

at 713
-

755
-
5036 at least two (2) days prior to the pre
-
proposal conference.


A walk thru of a Harris County AFIS facility may be scheduled immediately after the pre
-
proposal
conferenc
e. Requests for attendance at the walk thru must be made in writing by August 2, 2002.


Proposals shall be considered only from single source vendor or single contractor who assumes complete
responsibility for a turnkey automated fingerprint identificatio
n system, which meets the needs identified
below and who has an existing AFIS system or systems in actual production in a law enforcement
agency, and complies with the functional specifications described in this document.


If your proposal represents offer
ings to be made or provided by different firms or organizations, the
County will do business only with you and will require your organization to assure responsibility for the
total project for the entire contract period (5 years).

2.3

O
BJECTIVES


The object
ive of this RFP is to select a replacement AFIS to support Harris County operations by
automating tenprint, palmprint, and latent entry, and fingerprint comparison, review, and charting of
potential matching fingerprints. Proposals should meet all mandator
y Harris County requirements and at
a minimum shall provide:



The fingerprint, palmprint and mugshot entry, data storage, comparison, and retrieval
capabilities defined in this RFP.


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“Real time” identification check of a defendant’s fingerprints via live sc
an prior to charge in
a fast, sure and efficient time frame.



Support wide for area networking, providing integrated live
-
scan, tenprint cards, palmprint,
and latent fingerprint input, search, and review capabilities as well as mugshots for remote
sites as
defined in this RFP.



The access to Mugshot and Fingerprint records via Web based intranet applications.



Improve database quality, accuracy, and user productivity, increasing the number of searches
conducted and enabling the Harris County to more efficient
ly carry out comparisons and
operations for the Harris County Criminal Justice System.

2.4

PROPOSAL ORGANIZATIO
N


The Vendor’s responses to this proposal shall be organized and indexed and include the following:

1.

Letter of Transmittal

The letter of transmittal
must identify the submitting organization with name and business address,
phone and fax numbers, identify names, titles, telephone and fax numbers and e
-
mail addresses of
persons to be contacted for proposal clarification, explicitly indicate acceptance of

the general
requirements of this request for proposal, identify the name and title of the person authorized to
contractually obligate the organization with an offer and the transmittal letter must be signed by an
officer of the responding firm or by a des
ignated agent empowered to bind the firm in a contract offer.


2.

Executive Summary

This section shall contain an overview of the company and its products. The section shall also
summarize the proposed solution to the Harris County’s needs, including a brief
overview of the
proposed configuration, its capabilities, and associated support services.

3.

AFIS Functionality

In responding point by point to the relevant chapter of the RFP, this section shall contain a description of
AFIS processing with diagrams of t
enprint, palmprint, and latent workflow. The section shall
furthermore include details of operation for each of the proposed components and an overview of system
databases and available data fields, and management reports.

4.

System Interfaces

This section sh
all address each item of the relevant chapter of the RFP and shall contain a description of
connecting remote AFIS workstations to the proposed system. It shall also address connecting to other
AFIS networks such as Texas DPS and Houston Police Department,

as well as connection to the Harris
County JIMS, CAD.


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5.

Implementation and Support

This section shall respond in turn to the items in the relevant chapter of the RFP and shall state project
milestones, including a projected implementation schedule. Enviro
nmental details shall be provided for
all proposed locations, including layout diagrams, equipment dimensions, heating/cooling, and power
support requirements. The section shall also include a discussion of project management and an
explanation of support
provided during installation, training, warranty and continuing maintenance
periods.

6.

Company Background

This section shall provide information on the company’s background, industry history and experience
with AFIS and other public safety systems worldwide.

The Vendor shall describe its current user base,
including at least five recommended reference sites similar to the proposed configuration. A copy of the
vendor’s current balance sheet, audited financial statement, annual report or equivalent information
which indicates the financial position of the firm must be included with the documentation provided
with the response to this RFP.

7.

Pricing

This section shall provide a list of hardware, software, and support services with associated pricing and a
stateme
nt of proposal validity. System pricing must be detailed and itemized. Itemize cost of all
proposed equipment, attachment interfaces and cabling, software, maintenance, licenses, installation and
services as fully as possible. All pricing must include sep
arate costs for all proposed features. Itemized
costs should be totaled. All items should be priced FOB inside delivery at Harris County with no
additional transportation and/or shipping charges to be paid by Harris County. State costs for data or
record
conversions, if required for replacement of existing system. Provide a timetable with milestones
for installation and progress payments based on deliverables for the new system. Vendors shall state all
applicable terms and conditions.

8.

Bid and Performance
Bond Requirements

See forms and instructions for bid and performance bond requirements included in request for proposal
package.

9.

Appendices

This space is provided for the vendor to use as needed to supplement information given in the preceding
sections of
the technical proposal. At minimum, include a list of installed sites worldwide, and sample
sales and maintenance/support contracts for discussion purposes.


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of 75


2.5

PRE
-
CONTRACT PRESENTATIO
NS AND DEMONSTRATION
S

Vendors must state their willingness to particip
ate in post
-
proposal presentations, providing information
designed to clarify any points the Proposal Evaluation Committee considers necessary for a thorough
understanding of the proposal. Presentations may take place at Harris County and may include
discu
ssions of the proposed configuration, services, pricing, or system functionality. All expenses for
participation in the presentation, if required, will be the responsibility of the vendor.

Harris County reserves the right to and may hold face
-
to
-
face meet
ings or technical discussions at Harris
County or the vendor’s headquarters. Meetings may include any vendor personnel related to the
proposal, including sales, marketing, and engineering, and research and development personnel. Vendors
must state their wi
llingness to comply with such meeting requests and to make the appropriate personnel
available.

Vendors must also state their willingness to participate in pre
-
contract demonstrations should the
Committee determine that viewing the system in operation is a

necessary part of selecting a successful
vendor. Up to seven Harris County personnel may participate in functional demonstrations, which shall
take place at an operational

site with a configuration similar to that proposed for the Harris County
Sheriff’s
Department. All expenses for Harris County personnel will be paid by the vendor, including
travel, daily subsistence, and transportation costs. All expenses for vendor personnel will be the
responsibility of the vendor.

Harris County also reserves the rig
ht to have any vendor prove their technology on a limited basis during
the pre
-
contract period. Harris County desires electronic conversions of databases and records,
electronic conversion of archived records as well as functional tests for any existing l
ive scan devices to
ensure compatibility. If the vendor in their proposal states that they can accomplish any data conversion,
or interfaces to their system, the vendor must state their willingness to participate and demonstrate their
conversion capabilit
y based on Harris County data or equipment. These demonstrations shall be held on
site in Harris County. All expenses for vendor personnel or company will be the responsibility of the
vendor.

2.6

DEMONSTRATION TEST


Section 8.5 of this RFP mandates that all
conversion of fingerprint data for this project shall be done
electronically. This is mandatory. Harris County at its option as set forth in Section 2.5 shall require a
demonstration test of the vendor’s ability to electronically convert records. The ven
dor shall request a
CD upon receipt of the request for proposal document, Contact Maria Almazan @ 713
-
755
-
4657 for CD
containing no more than 50 sets of fingerprint records. The vendor shall take these files, convert to their
format and process these imag
es for minutiae. The vendor shall show by computer printout, the total
number of minutiae found and extracted. The vendor shall also submit to Harris County a print of the
fingerprint images for these records with their proposal. This images may appear
as loaded on the
vendors proposed system and screen print of these records or a printed card as long as these images are
shown in gray
-
scale mode.


The minutiae count list and fingerprint images shall be submitted as an appendix to the Vendor’s
proposal.


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2.7

CONTRACT


A written contract governed by the laws of the State of Texas with a Harris County venue shall cover
purchase of the agreed
-
upon AFIS, and associated support and maintenance services through the one
-
year warranty period and including the mainten
ance services which shall take effect upon completion of
the warranty period for a five year period renewable annually.

Payments shall be made in accordance with terms and conditions agreed upon in the final contract
document, inclusive of the Statement of

Work and Requirements Documents (e.g., Control Documents,
Acceptance Test Plans, etc.). Harris County will make no payments upon contract signing. Harris
County and the vendor will base all payments on completion of deliverables and or completion of
mile
stones as defined.

2.8

CONTRACT TERMINATION


Harris County may terminate the contract in any of the following circumstances:



Delays in delivery of the system or in implementation of its operation for more than 90 days
from contractual dates set out for delive
ry and acceptance.



Failure to comply, in whole or in part, with contractual requirements, as established in the
contract and all appendices thereto.

2.9

SYSTEM ACCEPTANCE


Harris County will officially accept the installed system based on the completion of the

following events:

a.

An executed contract between Harris County and the vendor, approved by Commissioners
Court and followed by a signed purchase order.

b.

Successful installation of the system within Harris County by a Harris County approved
installation plan,

as identified within this Request for Proposal. The vendor is financially
responsible for all repairs to the system during the installation period, unless due to the error
or negligence of Harris County.

c.

A maintenance contract based upon service on a 24/
7 basis between the vendor and Harris
County renewable annually for a five year period beginning with expiration of a minimum
one year warranty period. Vendor warranty that the proposed system will perform at the
manufacturer’s specification after the comp
letion of the system installation.

d.

Upon successful completion or any or all Benchmark and Acceptance testing.

2.10

LOCATION OF EQUIPMEN
T


The County in consultation with the vendor will determine the installation site(s).


Central Site


AFIS Operations, 1301

Franklin


This includes all verification stations, input stations and
any component of the system that requires human access as well as any components that are termed as
critical in the live scan process.


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14

of 75



CTC


Central Technology Center, 406 Caroline


This site currently houses the central fingerprint
database processors.

Latent Lab


1301 Franklin


This site currently has a latent workstation and conducts examinations of
the latent prints.


The equipment located at the AFIS Operations Center must have

full system access including the ability
to enter tenprint, latent prints, palm prints in to the databases, make searches, retrieve images and
maintain or diagnose the system. The Harris County Sheriff’s Department must control the management
of the data
bases.


Live Scans will be delivered or modified at the current locations located in Harris County.


See Section 2.3 for list of remotes. A detailed list of locations and equipment will be furnished upon
request.


2.11

ENVIRONMENTAL


The County, at its expense

will make available the necessary floor space, air conditioning, and power to
operate the system. The vendor’s proposal must specify these needs to allow the County to evaluate the
environmental construction and operating costs.


However, there are a num
ber of environmental considerations with the installation of the system. Any
proposed system should NOT require alterations to the power and air conditioning facilities.


2.12

MAINTENANCE


Harris County requires on
-
site, twenty
-
four (24) hour a day, seven (7)
day a week maintenance
(including during the warranty (ies) period). This maintenance should cover parts and labor for the
repair of the proposed system, from the time of Harris County’s system acceptance and for the period of
one year at minimum.


Additi
onally, Harris County requests pricing for maintenance for a five year period, renewable annually.
The proposal shall include any discounts for annual prepayment of such contract.


In addition to this maintenance proposal, the vendor shall provide an ite
mized list of maintenance costs
for each piece of equipment and/or subsystem. This list shall include all costs for 24X7 as well as 8
-
5MF for Harris County’s review and comparison.


Personnel to repair the hardware must be able to reach any of the install
ation sites within four (4) hours
of being notified of the problem.


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Maintenance personnel must have access to a complete set of spare parts to maintain the system. Harris
County requires parts to be maintained on site to more efficiently maintain the sy
stem. The vendor shall
list all spare parts, which will be kept on site. Harris County requires the right to ensure and require
adequate spare parts are kept on site.


2.13

CERTIFIED NEW EQUIPM
ENT


The vendor must certify that the proposed system is new equip
ment and that Harris County will be the
initial site for that system. The vendor however, may refurbish or reuse certain equipment if specified in
this proposal. However, any refurbished or modified device shall contain any warranties as if new. If
any
item is added, that item must be certified as new. Trade in of existing equipment will be
considered.


Page
16

of 75


3.

OVERVIEW OF CURRENT OPERATIONS


The Harris County Sheriff’s Department, AFIS Operations is charged with the responsibility of positively
identifyi
ng all defendants charged with a crime in Harris County. The AFIS System is also responsible
for the following:

a.

The repository of fingerprints and images.

b.

The positive identification of defendants via Live Scan in a “real time” identification
environment.

c.

The repository of all mugshots.

d.

The repository of identification data on defendants.

e.

The identification of fingerprints of persons incarcerated as well as released from the
Harris County Jail System.

f.

The electronic submission of fingerprints to the State
DPS AFIS System.

3.1

GOAL AND OBJECTIVES


The purpose of this request for proposal is to obtain proposals to achieve the established goals of the
AFIS System of Harris County. The current system utilizes Live Scan devices to capture, process and
transmit imag
es to the Central Site. The central site searches, and verifies identifications and returns a
response back to the originating live scan device. The District Attorney of Harris County has mandated
that all persons charged with a Class B or above charge s
hall be scanned prior of his acceptance of a
charge.

This places requirements for efficiency, expandability and reliability for AFIS Operations as well as the
AFIS System.

Several problems exist with the current system. These problems are as follows:

1.

The System Capacity


The system size is approximately 850,000 records at this time. At the
end of 2003, the system will be full.

2.

System Growth


The system started with 11 Live Scan devices and currently has 31
connected devices. This has caused frequen
t “log jams” in the matchers, when numerous
devices transmit at the same time, frequently resulting in delays.

3.

Expansion of Services and Data


Services and data such as mugshots and Fingerprint cards
must be accessible via Web Based intranet.

The objectiv
e of the new system is to expand services, increase throughput and efficiency and increase
system capabilities
.


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17

of 75



3.2

CURRENT SYSTEM OVERV
IEW


This section briefly summarizes the current function and subsystems currently in place. (Note: the
term subsystem bel
ow refers to a particular function. It may not necessarily indicate that the function
is a standalone CPU or processor.)


The current Harris County AFIS System is a Printrak AFIS System 2000 series. The system is sized
to accommodate one million (1,000,0
00) tenprints and is capable of searching 820 tenprints per day
with a maximum throughput rate of 35 per hour. The current size of the tenprint database is
approximately 825,000 records. These records include adults, juveniles and applicants. The
techni
cal makeup of these databases is as follows: Minutiae is stored in a Printrak Format; and the
images are a conglomerate of NIST (WSQ 15:1) and Printrak DCT Compressed images.


The system is also capable of storing 30,000 unsolved latent prints.


The syst
em is composed of three (3) verification stations capable of performing live scan Quality
Control and Search Verification, one (1) input workstation capable of performing tenprint and latent
print searches based on cards, one (1) latent station capable of
searching and verifying latent
searches.


3.2.1.

Current Database configuration


The Harris County AFIS Database itself is a very complex issue. In 1992, when AFIS was first
implemented by Harris County no FBI or NIST standards were in place for the format of da
ta. This
data was stored in a Printrak DCT format. AFIS operated for five (5) years storing records using this
format. In 1997, AFIS received an upgrade to become compatible with the latest FBI/NIST
standards of data. No conversion was done on existing

records.


Of the tenprint records contained in the database; approximately 25%
-
45% of these records are
stored in the Printrak DCT compressed format and the remainder is in FBI/NIST format. Also
approximately 5% of these records are purely electronic i
n which no hard copy cards exist in the
Identification Division files.


3.2.2.

Current Mugshot Subsyste


The current mugshot system is of Printrak TFP manufacture. The system is capable of capturing the
mugshot from the live scan devices and storing them in th
e server. There are no separate capture
stations for this subsystem. All photos are taken during the live scan transaction utilizing a camera
integrated into each live scan device. The system itself is capable of storing 2,500,000 NIST Format
images.

In

addition, there are 11 currently operating retrieve stations and 20 future stations that connect to the
mugshot subsystem. These stations are used for fetching, printing and lineups. Ten of these 11
stations are owned by Harris County, and one station i
s owned by Humble Police Department.

The makeup of this database is approximately 250,000 images that are non
-
NIST compatible images
and approximately 300,000 images of NIST compatible images. These images are stored in a C
-
tree
Flat file database.


Page
18

of 75


3.2.3.

Curren
t Archive Subsystem


The current Archive subsystem is an older tape based archive system of Printrak 2000 manufacture.
All images from Live Scan devices are transmitted to the Archive subsystem and then archived. The
images are in NIST format. The opera
tion allows all packets to be stored on the Archive Server until
a volume gets full, the packets are then written to a tape, archived and then deleted. If a set of prints
is needed, the volume is restored and then printed.

The current size of the Archive
System is approximately 300,000 records.

3.2.4.

Current Live Scan Subsystem


The AFIS System has at this time 31 live scan devices that are connected and utilized on a daily
basis. Twelve of these devices are the property of Harris County. The remaining units a
re the
property of those respective agencies. All live scan devices are connected via a communication line
(T1 or 56K). The operator enters the data, takes a mugshot and then rolls the fingerprints on these
devices. The data is processed for minutiae an
d compressed and is then transmitted to the AFIS
Operations Center for Quality Control and searching. The case is searched and verified and a
response is sent back to the originating live scan site with the identification data. All images are then
sent t
o the appropriate subsystems for disposition. The target response time is to handle all cases in
under 4 minutes. Expansion has caused a slow down and congestion caused by the fact that 31 live
scan devices transmitting simultaneously.

The transaction th
roughput for this system is approximately 500 transactions per day.

3.2.5.

Current Court ID Subsystem


These devices are located at the Inmate Processing Center, Releasing Area, and Classification Areas
in the Detention System. An additional 37 devices will be i
mplemented in the courtrooms located at
the Criminal Justice Center. A total of 46 Devices.

These devices are used for identification confirmation by the respective areas. The device functions
by taking both thumbprints and then retrieves the minutiae re
cord from the AFIS Database. The
prints are then automatically compared and respond with a hit/no
-
hit message. The system processes
approximately 15,000 transactions per month.

3.3

EXISTING EQUIPMENT L
IST


The list below indicates remote equipment currently
connected to the system as well as live scan devices.

LIVE SCAN DEVICE LOCATIONS

#

Node

Location

Owner

LSS Type

01

HCLV01

Unassigned

Harris County

Printrak LSS2000

Unix Based

02

HCLV02

Bonding

1201 Commerce

Harris County

Printrak LSS2000

Unix Based

03

HCLV03

Unassigned at the time of this writing

Harris County

Printrak LSS2000

Unix Based

04

HULV01

Humble, District 2

121 W. Main, Humble

Harris County

Printrak LSS2000

Unix Based

05

WALV01

Wallisville, District 3

14350 Wallisville Rd.

Harris County

Pri
ntrak LSS2000

Unix Based

06

CYLV01

Cypresswood, District 1

6831 Cypresswood Drive

Harris County

Printrak LSS2000

Unix Based


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19

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07

CRLV01

Clay Road, District 4

16402 Clay Road

Harris County

Printrak LSS2000

Unix Based

08

CLLV01

ClearLake

16603 Buccaneer

H
arris County

Printrak LSS2000

Unix Based

9

HCLV09

Pasadena PD

1411 Davis, Pasadena

City of Pasadena

Printrak LSS3000

Unix Based

12

HOLV02

Houston PD, Central

61 Riesner, Houston

Harris County

Printrak LSS2000

Unix Based

13

HOLV04

Houston PD, S/E Juvenil
e

8300 Mykawa

City of Houston

Printrak LSS2000

Unix Based

14

DELV01

Detective

601 Lockwood

Harris County

Printrak LSS2000

Unix Based

15

VILV01

Village PD

11981 Memorial Drive

City of the Villages

Printrak LSS2000

Unix Based

16

BTLV01

Baytown

3200 N. Mai
n, Baytown

City of Baytown

Printrak LSS2000

Unix Based

17

WELV01

Webster PD

217 Pennsylvania Ave

City of Webster

Printrak LSS2000

Unix Based

18

ALLV01

Aldine ISD Police Dept.

14910 Aldine Westfield Rd.

Aldine ISD

Printrak LSS2000

Unix Based

19

LPLV01

La

Porte Police Dept.

915 8
th

Street

City of La Porte

Printrak LSS2000

Unix Based

20

TOLV01

Tomball Police Dept

400 Fannin, Tomball

City of Tomball

Printrak LSS2000

Unix Based

21

HOLV05

Houston Police Dept S/E

8300 Mykawa

City of Houston

Printrak LSS2000

U
nix Based

23

HCLV23

Spring ISD Police Dept

15330
-
A Kuykendahl

Spring ISD

Printrak LSS2000

Unix Based

24

HCLV24

1301 Franklin (Present)

Applicant

Harris County

Printrak LSS3000

Unix Based

25

HCLV25

1201 Commerce

Inmate Processing Center

Harris County

Pri
ntrak LSS3000

Unix Based

26

HCLV26

1201 Commerce

Inmate Processing Center

Harris County

Printrak LSS3000

Unix Based

27

HCLV27

Bellaire Police Department

5510 Jessamine

City of Bellaire

Printrak LSS3000

Unix Based

28

HCLV28

Humble Police Dept

310 Bender
Ave, Humble, TX

City of Humble

Printrak LSS3000

Unix Based

29

HCLV29

Deer Park Police Dept

1410 Center St, Deer Park

City of Deer Park

Printrak LSS3000

Unix Based

30

HCLV30

Katy PD


City of Katy

Printrak LSS3000

Unix Based

31

HCLV31

South Houston Police

Depart

City of South Houston

Printrak LSS3000

Unix Based


Please note: This RFP addresses changes, modifications or replacements of only Harris County owned devices.

Mugshot Terminal Locations

Type

Host Name

Location

Owner


TFP

PTKHRSNT00001

AFIS

1301
Franklin

Harris County

NT 4.0 TFP

TFP

PTKHRSNT00002

DA’S Office 4
th

Floor

1201 Franklin

Harris County

NT 4.0 TFP

TFP

PTKHRSNT00003

Wallisville

14350 Wallisville Rd.

Harris County

NT 4.0 TFP

TFP

PTKHRSNT00004

Warrants

1301 Franklin

Harris County

NT 4.0 T
FP

TFP

PTKHRSNT00005

ID

1301 Franklin

Harris County

NT 4.0 TFP

TFP

PTKHRSNT00006

Humble Substation

Harris County

NT 4.0 TFP

TFP

PTKHRSNT00007

Clay Road Substation

Harris County

NT 4.0 TFP

TFP

PTKHRSNT00008

Cypresswood Substation

Harris County

NT 4.0 TF
P

TFP

PTKHRSNT00009

Detective

601 Lockwood

Harris County

NT 4.0 TFP


Page
20

of 75


TFP

PTKHRSNT00010

AFIS Operations Center

1301 Franklin

Harris County

NT 4.0 TFP

TFP

PTKHRSNT00011

Humble P.D.

City of Humble

NT 4.0 TFP


20 Additional Search and Retrieve Licenses not
yet
implemented.

Harris County

NT 4.0 TFP


3.4

DESCRIPTION OF CURRE
NT AFIS RESPONSIBILI
TIES


Responsibilities of the Harris County Sheriff’s Department include the following:



To roll, process, and file fingerprint and palmprint cards for arrestees and appli
cants and to
conduct fingerprint searches of the card file to identify individuals.



To lift, process, and compare latent fingerprints and latent palmprints found at crime scenes
against the fingerprint and palmprint card files.



To cooperate with all Ag
encies in the identification of individuals based on the above files.



To identify defendants prior to charge by the Criminal Justice System in an accurate and
efficient manner.



To electronically submit appropriate records to state and federal agencies.



To
store mugshots of all defendants and to disseminate these photos as well as lineups to
participating agencies.

3.5

PARTICIPATING AGENCI
ES


Any Law Enforcement Agency in Harris County may purchase Harris County approved equipment and
connect this equipment to H
arris County’s AFIS System. These agencies currently have Live Scan devices
and Mugshot terminals.


Page
21

of 75



4.

AFIS TECHNICAL REQUIREMENTS


4.1

OBJECTIVES OF MODERN
IZATION


By enhancing and upgrading the integrated AFIS/palmprint system, the Harris County Sheriff’s
Dep
artment intends to fully automate tenprint and palmprint card entry, apply optional automation
and enhancement techniques to latent fingerprint and palmprint entry, automate print comparison,
automate and enhance hit/no
-
hit determinations, and store all ap
plicable data that can assist in print
search processing. Use of an integrated, computerized system with advanced features to perform
fingerprint and palmprint tasks is expected to significantly increase productivity and accuracy over
the present system.

The proposed AFIS will also make AFIS Fingerprint and Mugshot data available on a widespread
basis via Intranet capabilities and applications to all devices currently connected to the AFIS
Network. Harris County plans to decentralize the ID data and make
it available system wide.

All proposed equipment must meet published standards for image capture, compression, and
exchange, as listed below.

The Harris County Sheriff’s Department expects to enhance its inkless live
-
capture of tenprints for
fingerprint/pa
lmprint card creation and AFIS database storage. The live
-
scan devices shall be fully
integrated with the AFIS System. They shall allow direct electronic search request and data transfer
as well as printout of one or more tenprint cards when desired. In or
der for the selected live
-
scan
devices to provide consistently excellent data that enhances database quality and search accuracy,
they must use AFIS algorithms for fingerprint and palmprint image processing.

The Harris County Sheriff’s Department expects t
o formulate its AFIS system and data into a
paperless environment.

Tenprint, Live Scan, palmprint, and/or latent capabilities at any given site shall be supported as
defined in paragraphs on System Workload. Mandatory functionality for these tasks is defin
ed in the
following paragraphs.

The vendor shall note in this section as well as the RFP, the term “subsystem” is used as a
description of the individual functions required of the system. This term does not mandate or dictate
unless otherwise stated that
this system must be a standalone or included in another system process
function. The vendor shall specify that whether or not they are proposing this function to be a
standalone processor/server or whether it is handled in part by another subsystem within

the AFIS
System.

4.2

COMPLIANCE TO STANDA
RDS


All AFIS components offered shall be designed to meet the following public standards:



FBI WSQ Gray
-
Scale Image Compression Specification

(IAFIS
-
IC
-
001v2, February 16,
1993).



ANSI Standard, Data Format for the Int
erchange of Fingerprint, Facial, and Scar
-
Mark
-
and
-
Tattoo (SMT) Information
(ANSI/NIST
-
ITL 1
-
2000).


Page
22

of 75




FBI Electronic Fingerprint Transmission Specification (EFTS)

(CJIS
-
RS
-
0010 (V7), January
29, 1999), including Appendix F image quality specifications.



FBI
NCIC CJIS WAN Protocol Specification

and IAFIS telecommunications standards that
specify use of TCP/IP, availability of FTP, and X.25 capability.

4.3

GENERAL MANDATORY RE
QUIREMENTS


4.3.1.

The AFIS Replacement shall be a turnkey solution.

4.3.2.

Proposals shall be accepted
from only vendors that have a currently installed AFIS System similar
in size as being proposed to Harris County and is in operation at a law enforcement agency.

4.3.3.

The scope of this proposal includes the upgrade and/or replacement of central Harris County AF
IS
servers, system or peripherals. Any new or updated servers or system must be compatible with
these existing devices owned by outside participating agencies. These devices are currently the
following:


Printrak LSS3000U Live Scan Devices

Printrak LSS20
00 Live Scan Devices

Printrak TFP Mugshot Display Terminals (Owned by outside Agencies)


This proposal does not include the replacement and/or upgrades of Non
-
Harris County owned
equipment such as live scan devices, mugshot display stations.
MANDATORY

4.3.4.

The

vendor shall provide a system that is compatible with the existing live scan devices or
equipment listed in section 4.3.3. No functionality shall be removed from these devices.
MANDATORY
. The following equipment:


5

Printrak LSS3000U Live Scan Devices

9

Printrak LSS2000 Live Scan Devices

28

Printrak Mugshot Display Terminals

4.3.5.

In the event, the vendor can not provide a seamless integration of the peripherals listed in Section
4.3.4, the vendor shall so state and provide the prices of compatible equipment

for their system.

4.3.6.

The proposing vendor shall be responsible for creating any interfaces or modifications to these live
scan devices.

MANDATORY

4.3.7.

The vendor shall discuss their proposed solution for seamless integration of existing equipment in
order to ensu
re compatibility and continued use.

MANDATORY

4.3.8.

The vendor shall also discuss in their proposal any cost per unit if any for integration or
modification to each device.

MANDATORY

4.3.9.

The vendor shall also discuss and list any loss in functionality in the compati
bility of the existing
live scan devices or mugshot stations.

MANDATORY

4.3.10.

In the event that the vendor cannot modify or integrate this equipment into their proposed system,
the vendor shall so state and propose compatible equipment as a replacement for all u
nits. Harris
County will consider this in the evaluation of submitted proposals.

MANDATORY

4.3.11.

The vendor shall include all software licenses, software disks of all software in the delivery of the
system.

MANDATORY



Page
23

of 75



4.4

GENERAL TECHNICAL RE
QUIREMENTS


4.4.1

Op
erating System

4.4.1.1.

Hereafter, any reference to Microsoft Windows NT, NT Based, or just NT shall refer to the current
version of Microsoft Windows Network Operating System. Windows 2000 or later is acceptable.
However, Harris County requires Windows XP Profes
sional to be installed on all front
-
end
components at a minimum. If Windows 2000 is used, the vendor shall state why Windows XP will
not be used. Harris County will take this into account. MANDATORY


Harris County understands that Windows XP is a new op
erating system at the time of this writing
and the some vendors may not have all functions of software tested under XP under this
installation plan. The vendor at their option may install the products using Windows 2000 as long
as the systems are upgraded

to Windows XP within one year from installation with no additional
charge to Harris County. This requirement is for any front
-
end components. The vendor shall state

compliance to this requirement.


Harris County also understands at the time of this writ
ing that Windows XP server software has
not been released. The vendor may wish to keep their servers on a Windows 2000 platform and
this is acceptable to Harris County, if so stated by the vendor.

4.4.1.2.

All front end equipment such as workstations, verification

stations, live scan devices, etc. shall be
NT Based. Any backend or mainframe non
-
NT operating system shall have an NT based interface
for maintenance and performing any system utilities.

4.4.2.

Harris County reserves that right and must approve all naming conv
entions for workstations, any
Primary or Backup Domain controllers, or Domains. This is required due to the integration of all
items into the Harris County network and Domains.

MANDATORY

4.4.3.

Harris County reserves the right to assign and approve all IP addres
ses utilized by the system. Harris
County currently utilizes a 10
-
dot IP addressing scheme.

MANDATORY

4.4.4.

A messaging system shall be built into the AFIS System. This messaging system may be email
based as long as it provides basic text messages to the AFIS
Operations Center or one or all of the
nodes or users on the system.

MANDATORY

4.4.5.

Server Based Antivirus software shall be provided.

4.4.6.

The vendor shall provide software, which monitors the entire system for communication and
connectivity. This software shall b
e graphical and capable of alerting operators when the network or
a specific station loses connectivity. Because of the complexity of the Harris County network.
MANDATORY

4.4.7.

The Vendor shall include any COTS software or maintenance software that is needed fo