Module 8 Digital Libraries and Open Access

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UNESCO EIPICT MODULE 8. LESSON 21
Module 8
Digital Libraries and Open
Access
Lesson 2
How is a Digital Library Built?
UNESCO EIPICT MODULE 8. LESSON 22
Why is there a need for a
Digital Library?
￿
Digital libraries
o
Widen access to valuable information and extend
services beyond the library walls
o
Facilitate location, search, and retrieval of
resources in different formats (image, audio, video,
multimedia, animation, etc.)
o
Preserve rare / unique collection through
digitization
o
Contribute to research and learning through
sharing of resources and expertise (e.g. theses
and dissertations, teaching and learning materials)
UNESCO EIPICT MODULE 8. LESSON 23
Activity 8.2.1.
￿
Access the following sites:
o
Collaborative Digitization Program: Digital Toolbox -
Project Management. Questions to Ask Before Starting
a Digitization Project.
http://www.cdpheritage.org/digital/projectManagement/i
ndex.cfml
o
Arizona State Library, Archives and Public Records -Digital Imaging Task Force. 2000. Digital Projects
Guidelines, Version 1.3. Phoenix, Arizona.
http://www.lib.az.us/digital/ Fulltext
http://www.lib.az.us/digital/dig_guidelines.pdf
UNESCO EIPICT MODULE 8. LESSON 24
More Sites
￿
NDLP Project Planning Checklist.
http://memory.loc.gov/ammem/techdocs/prjplan.html
￿
Peter Noerr. 2003. Digital Library Toolkit. 3rd edition. Sun
Microsystems.
http://www.sun.com/products-n-
solutions/edu/whitepapers/digitaltoolkit.html
￿
NISO Framework Advisory Group. 2004. A Framework of
Guidance for Building Good Digital Collections. 2nd ed.
Bethesda, MD: National Information Standards
Organization.
http://www.niso.org/framework/framework2.html
UNESCO EIPICT MODULE 8. LESSON 25
Steps in Creating Digital
Libraries
￿
Define the project
￿
Prepare the project plan
￿
Implement the plan
￿
Provide services
￿
Maintain the system
￿
Monitor and evaluate the project
UNESCO EIPICT MODULE 8. LESSON 26
Project Definition
￿
Developing a mission and vision
￿
Setting goals and objectives
UNESCO EIPICT MODULE 8. LESSON 27
Designing the Strategy/Plan
of Action
Expected
date of
completion
Person in
charge
Resources
Required/
Projected
costs
Expected
outcomes
Objectives
•Sample Action Plan Matrix
UNESCO EIPICT MODULE 8. LESSON 28
Required Resources
￿
Digital content that meets the needs of the target
audience and the goals of the project
￿
Personnel with the skills needed to create,
organize and manage the digital library
￿
IT infrastructure (hardware, software, connectivity)
￿
Budget allocation
￿
Support and cooperation from key stake holders
￿
Environmental scan
UNESCO EIPICT MODULE 8. LESSON 29
Implement (1)
￿
Establish the project development life cycle
o
Identify tasks, strategies and procedures
o
Set target dates and goals (time frames and
milestones)
o
Create timeline
UNESCO EIPICT MODULE 8. LESSON 210
Implement (2)
￿
Select the content. Observe copyright provisions
￿
Organize the source materials
￿
Provide services
￿
Acquire and use technologies and tools specified in
the plan
￿
Maintain the system
￿
Implement marketing strategies
￿
Monitor and evaluate the performance of the library
UNESCO EIPICT MODULE 8. LESSON 211
Activity 8.2.2
￿
Access the following sites
o
Dan Hazen, Jeffrey Horrell& Jan Merrill-Oldham. 1998.
Selecting Research Collections for Digitization
.
o
Council on Library and Information Research.
http://www.clir.org/pubs/reports/hazen/pub74.html
o
Melissa Smith Levine. Handbook for Digital Projects: A
Management Tool for Preservation and Access: V. Overview
of Legal Issues for Digitization.
http://www.nedcc.org/digital/v.htm
o
M.K. Sitts, ed. 2000. Handbook for Digital Projects: A
Management Tool for Preservation and Access. Andover,
MASS: Northeast Document Conservation Center.
http://www.nedcc.org/digital/dighome.htm
.
o
Caroline Arms. Enabling Access in Digital Libraries:
A Report on a Workshop on Access Management. CLIR
Reports, pub79.
http://www.clir.org/pubs/reports/abstract/pub79.html
UNESCO EIPICT MODULE 8. LESSON 212
Technology
￿
Acquire and set up the necessary IT infrastructure
o
Select the digital library system based on
the needs and capabilities of the institution
(i.e. budget, expertise) -which will be used:
a commercially available system or a do-it-
yourself system utilizing open source
software?
UNESCO EIPICT MODULE 8. LESSON 213
Activity 8.2.3
￿
Access the following sites:
o
Edward M. Corrado. 2005. The importance of open
access, open source, and open standards for
libraries. Issues in Science and Technology
Librarianship,Spring.
http://www.istl.org/05-
spring/article2.html
o
R. Crow. 2004. A Guide to Institutional Repository
Software v 3.0. Open Society Institute.
http://www.soros.org/openaccess/software/
o
Cornell University. Digital Imaging: Moving Theory
into Practice(online tutorial).
http://www.library.cornell.edu/preservation/tutorial/c
ontents.html
UNESCO EIPICT MODULE 8. LESSON 214
Metadata Standard
￿
“Resource discovery metadata is an essential part of
any digital resource. If resources are to be retrieved
and understood in the distributed environment of the
World Wide Web, they must be described in a
consistent, structured manner suitable for processing
by computer software. There are now many formal
standards. They range from simple to rich formats,
from the loosely structured to the highly structured, and
from proprietary, emerging standards, to international
standards.”
Choosing a Metadata Standard for Resource Discovery
http://www.ukoln.ac.uk/qa-focus/documents/briefings/briefing-
63/briefing-63-A4.doc
UNESCO EIPICT MODULE 8. LESSON 215
Activity 8.2.4
￿
Visit other metadata sites
o
Choosing a Metadata Standard for Resource
Discovery. http://www.ukoln.ac.uk/qa-
focus/documents/briefings/briefing-63/briefing-63-A4.doc
o
Rachel Heery& ManjulaPatel. 2000. Application
Profiles: Mixing And Matching Metadata Schemas. Ariadne, 25, 24 September.
http://www.ariadne.ac.uk/issue25/app-profiles/
o
Sophie Felfoldi. Digital Libraries: Metadata Resources,,
InternationalFederationofLibraryAssociationsand
Institutions.
http://www.ifla.org/II/metadata.htm
o
UKOLN (United Kingdom Office of Library Networking).
Metadata Resources.
http://www.ukoln.ac.uk/metadata/resources
UNESCO EIPICT MODULE 8. LESSON 216
Summary
￿
Careful planning is essential in developing
any digital library project
￿
The process of outlining tasks and
responsibilities leads to effective
implementation and management of the
digital library project
￿
Maintenance and evaluation of the digital
library project leads to long-term
accessibility, and builds credibility and
authority within the community.