13VSO PNG Finance Manager - Reviewed 21/05/12

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6 Νοε 2013 (πριν από 3 χρόνια και 7 μήνες)

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13VSO PNG Finance Manager
-

Reviewed 21/05/12

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Country Finance Manager

(with direct reports)



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Country Director + dotted line report to
Regional Finance Officer

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Finance Supervisor and
Finance Officer
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Papua New
Guinea
, Africa/Asia Group, Finance

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Support the
Country Director
in managing

the finances of th
e Country

O
ffice


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Working closely with and supporting the Country Director
in
effectively
managing the finances

(including budgets)

of
the Country

Office
, ensuring accuracy and deadlines met.



Be the lead reference point on all financial matters

in the
Country

Office,

inc
luding formulating financial strategic
direction and supporting the Country Director to assess
implications of financial issues in the short and long term.



Develop, maintain and review procedures for processing
income, payments, payroll, monthly
, quarterl
y

and year
end accounting, bank and cash management, advances
and loans and financial policies relating to volunteers.
Ensure effective data and knowledge management of all
financial data. Ensure a system is in place to manage debt
and to track invoices
on a regular basis
.


Be able to advise on VSO insurance arrangements
for

the
Country Office.


Ensure adherence to finance policies set globally and
locally.

Ensure that all staff members are aware of the
policies .



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With the support
of the finance team

and working with the
programmes team,

prepare annual budget
, quarterly
rebudget

and Country Office input to the Quarterly
Business Review process.



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With the support of the finance team
and relevant
programmatic teams;
manage the donor reporting
timetable and ensure
accurate
reports are produced in a
timely manner; produce restricted donor reports

from the
accounting system
; prepare budgets for fundraising bi
ds
which maximise cost recover
y
in line with VSO policies.


Produce high quality monthly management reports for
Country Directors and the London based Finance team,
advising on any variances.



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Manage the fi
nance team, providing direction

and
coach
ing whilst also managing
performance. Develop and
manage a
high performing team
culture
delivering high
quality advice, information
,
customer care

and support,
c
ontinuous improvement, posi
tive communication and
teamwork
.
Lead the team to deliver a high
quality
financial service to all stakeholders, ensuring an effective
Country
Office finances, including budgets are
managed effectively, are accurate and have met
deadlines set for completion.


Global financial management
policies
,
procedures

and fund requirements

are strictly applied and
compliant with local law. Manual of Country Office
procedures are up to date and changes
communicated to relevant people. Financial records
are kept in line with global policies and proc
edures.



Internal controls are in place, in line with global
financial management policies and procedures.

Appropriate and relevant signatory limits are set and
maintained within each Country Office.


Grants are managed in line with donor terms and
condi
tions outlined in contracts.

Loans and grants to
partners and volunteers are effectively managed and
monitored. Debts are monitored and followed up on
a regular basis with debtors and bad debts managed.


Appropriate plans for risk management are in place.


Audit requirements are met.


Issues arising, results of
evaluations/audits etc are shared with Donor
Manager for global
learning and implementation of
recommendations undertaken within appropriate
timeframe.


Effective and efficient management of programme,
project and office finances (restricted and
unrestricted funds).
Internal and external r
eports
are timely
, high quality

and accurate. Team is able
to advise confidently on financial policies and
procedur
es.


Annual budgets and re
-
forecasts are produced in line
with global timetable and formats. Budgets are
monitored monthly and actions taken to address
variances within overall budget limits.


Budgets for donors are developed in line with global
guidelines and reflect the true and full cost of
activities to be funded.


Variances on restricted funding are discussed and
agreed with the donor in line with agreed contract
conditions.


Customer fee
dback demonstrates high level of
Working together
-

Strength:

Successfully leads
teams and develops others’ team working skills


Communication and Influencing



Strength:

Inspires others by: advocating plans and ideas within
and outside VSO; maintaining a wide, influential
network; coaching


Managing Knowledge


Strength
:
Leads initiatives
that improve knowledge management across VSO;
develops others’ knowledge management skills


Striving for excellence


Strength
:
Leads initiatives
to improve monitoring, evaluation and
learning; is a
role model for continuous learning and
improvement.


Managing Resources


Strength:
Leads others to
pursue significant or innovative funding
opportunities; finds creative ways to allocate funds
and people on complex projects effectively.


Ma
naging People


Strength:

Builds a high
performing team that meets challenging objectives
linked to corporate objectives; ensures own team
works efficiently with other teams.



Developing People
-

Strength:

Is a role model for
coaching, mentoring and developing others, and for
effective use of VSO’s staff development processes
and opportunities.


Leading for the future
-

Strength:

Builds confidence
and excitement in VSO’s work and vision, both
internally and

externally; leads innovative projects.


Thinking Strategically


Strength:
Leads strategic
projects, coaching others to consider global and
long
-
term impact, and to consult within and beyond
VSO.


Delivering results


Strength:
Effectively leads large
t
eams or complex projects, generating a goal
-
oriented, problem
-
solving team mentality and
ensuring timely, high quality results

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Technical Accounting Expertise

-

Fully qualified
Management Accountant (CMA), ACCA, ACA or
Certified Public Accountant

(CPA) license with strong
technical accounting skills.


Skilled finance manager with knowledge of financial
management of
restricted donor funding, reporting
,

procurement procedure,
grant management
, grant
equipment,
donor
rules and regulations for non
-
profit
organisations.


Experience of working in multiple foreign currencies
and
understanding of foreign exchange hedging.

Strong leadership e
xperience
in
budget management
(including project budgets), financial planning and
analysis
.
Strong knowledge of internal financial
controls and year
-
end procedure.

Knowledge of
Internal, External
and P
roje
ct A
udit.

Strong attention
to detail.

Understanding of international accounting
standards.


Line

Management



experience

of managing staff
with the
ability to develop, coach and m
otivate a high
performing team and empower others to take over
the financial management processes in the Country
Office.


Communication and Influencing Skills

-

Strong
written and verbal communicat
ion skills
-

able to

listen, analyse,
present,
consult
,
negotiate with
confidence

and
obtain stakeholder engagement
.
Able

to
effectively
communicate complex financ
ial
information
to
a wide range of audiences and
e
xperience of remote and cross
-
cultural
communication
,
demonstrating sensitivity to cultural
and language differences
.



Financial Business Partnering

-

S
ervice oriented
,
customer focused approach
.

Experience of working in
and understanding a global organisation,
using
knowledge to analyse and
interpret financial
information to support management
.


Risk Management

-

Experience of identifying
and
analysing
financial risks.


Decision Making
and planning


Capacity for inquiry,
research, logical and analytical thinking
, powers of
reasoning and
critical analysis.

Able to demonstrate

13VSO PNG Finance Manager
-

Reviewed 21/05/12

contribution to the country strategic plan
.


Train the Finance Supervisor to take over as Finance
Manager throughout the duration of the contract.


Provide training and support to the fin
ance team and
programme teams to assist with budgeting, financial
planning, monitoring and reporting.


satisfaction with financial support given by team and
a business partnering approach
is
in place

and
working effectively from the
Country Finance
M
ana
ger
.


Manager and employee are working effectively as a
team to meet
team/department and Corporate
objectives. Individual performance and satisfaction
are maximized through efficient support structures
and procedures within the legal framework of the
country and within VSO policies and guidelines.


Finance Supervisor and O
fficers have

professional
development plan
s
, designed to maximize
professional development outcomes and continuous
learning, with progress reviewed each quarter.


Resources are used effectively and efficiently to
deliver the team/department and Corporate
o
bjectives

sound judgement
and
a
solution
-
focused approach
,
solving unstructured issues in unfamiliar settings.

Able to consider implications of professional value,
ethics and attitudes to decision making.

Able to plan,
juggle complex multiple priorities
within restricted
resources
.

. Ability to manage competing deadlines.


Financial
and I
nformation
T
echnology

Systems



Advanced

knowledge of Microsoft Office, Excel
particularly.
Use of
a
ccounting software and
reporting
packages

including SUN
.


Values
-

Commitment to VSO’s work and values

particularly being able to work in a way that
empowers others and transfers skills.